Operations Specialist - Chandler, AZ

Betacom; Chandler (AZ); On-site; USD 65,000 - 85,000; Full time

Job summary

Betacom in Chandler, AZ is seeking an Operations Specialist to partner with finance and field teams to track costs, maintain project documentation, and support project delivery on deadlines.

The role covers project file management, cost control, reporting, subcontractor coordination, and cross-functional communication with clients and vendors. Strong Excel and MS Office skills are required; a related degree is preferred.

Qualifications

• Must have High school diploma or equivalent.
• Bachelor’s degree in Accounting or Business Administration preferred.
• Minimum 5+ years related experience.
• Experience in wireless/telecom services a significant plus.
• Strong experience with Microsoft Office programs (Excel, Access, PowerPoint, Word, Outlook).

Responsibilities

• Requests, organizes, maintains, and routes project files/documentation including permits, WO’s, NTP’s, NOC’s, NOT’s, BOM’s.
• Preparing, updating and/or maintaining project trackers as directed.
• Assist with closeout package (COP’S) documentation to ensure alignment with Betacom quality standards.
• Review WIP reports, verify budgets, costs, and POs, identify cost transfers, initiate invoicing, confirm true-up accuracy.
• Work closely with Construction and Project Manager.
• Coordinate subcontractor requirements and track costs with the construction team.
• Communicate between Betacom, Client and third-party vendors.
• Provide status reports as requested to customer representatives.
• Ensure client deadlines are met and obtain site acceptance verification.
• Perform administrative tasks as needed.

Skills

Analytical skills

Communication skills

Organizational skills

Time management

Multitasking

Teamwork

Education

High school diploma or equivalent

Bachelor’s degree in Accounting or Business Administration

Tools

Microsoft Excel

Microsoft Access

PowerPoint

Word

Outlook

Job description

The Operations Specialist is responsible for working closely with the finance team to track costs and financials. Performs various coordinating tasks, along with administrative duties, like maintaining project documentation. The Operations Specialist are tasked with supporting activities of the operations department and collaborates with clients and internal teams to deliver results on deadlines.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Requests,organizes,maintains,androutes(asneeded)projectfiles/documentationwhichmayincludepermitsWO’s (WorkOrders),NTP’s (Notice to Proceed), NOC’s (Notice of Commencement), NOT’s (Notice of Termination), BOM’s (Build of Material).
• Preparing,updatingand/ormaintainingprojecttrackersasdirected
• Provides assistance with the preparation of closeout package (COP’S) documentation to include all utilities, ensures COP’s are produced in alignment with Betacom quality standards and contains all necessary items prior to release.
• Review WIP reports, verifies budgets, costs, and Pos, identifies cost transfers, initiates invoicing, confirms true-up accuracy.
• Working closely with Construction and Project Manager.
• Coordinates and provides sub-contractor requirements and work closely with the construction team to properly track costs.
• Responsible for the written/oral communication between Betacom, Client and third-party vendors.
• Providingstatusreportsasrequestedtocustomerrepresentatives.
• Communicates with Client regularly ensuring project deadlines are met and obtains site acceptance verification from Client.
• Performadministrativetasksasmayberequiredfromtimetotime.

OTHER DUTIES:

• Thisjobdescriptionisnotdesignedtocoverorcontainacomprehensivelistingofactivities,dutiesorresponsibilitiesthat are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

SUPERVISORY RESPONSIBILITIES:

• Thispositionhasnosupervisoryresponsibilities.

KNOWLEDGE,SKILLS,AND ABILITIES:

Therequirementslistedbelowarerepresentativeoftheknowledge,skill,and/orability required.

• Knowledgeofconstructionmilestones
• Knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Proficient in MS excel
• Excellentwrittenandverbalcommunicationskills.
• Excellentorganizationalandtimemanagementskills.
• Skilledincourteous,professionalwrittenandoralcommunication.
• Abilitytocompleteworkeffectivelywithlittleornodirection.
• Abilitytocommunicateandinteractwithco-workersandvariousbusinesscontactsinacourteous,professionalmanner.
• Abilitytohandlemultipletasksinafastpaced,deadlinedrivenenvironment.
• Knowledgeofoperationsandpractices.
• Demonstratedexpertiseinoperationsmethodologyproductionobjectives.
• Abilitytoperformoperationalanalysistosupportshorttermandlong-rangestrategicplansandoperatingtargets.
• Stronganalyticalskillswithabilitytomakerecommendationsforaction.
• Strongpeopleskills-abilitytointeractwithvariouslevelsofmanagement.
• Ability to meet deadlines and satisfy needs with multiple and conflicting priorities

QUALIFICATIONS:

• MusthaveHighschooldiplomaorequivalent.
• Bachelor’sdegreeinAccountingorBusinessAdministrationpreferred.
• Minimum5plusyearsrelatedexperience.
• Experienceinwireless/telecomservicesasignificantplus
• StrongexperiencewithMicrosoftOffice(ExcelAccess,PowerPoint,Word,Outlook)programs.

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform theessential functions.

• Theemployeemustregularlyworkatadesktoporlaptopcomputer.Typingandvisionwillbeusedconstantly.
• Abletotravelasneeded.

WORK ENVIRONMENT :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform theessential functions.

• The noise level in the work environment is usually minimal.