Operations Specialist

United States Courts; Toledo (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

The United States Courts in Toledo, OH seeks an Operations Specialist to join the District Clerk’s Office. This role supports court operations, processes case information, and ensures docket accuracy while delivering professional customer service.

You will perform data entry, scanning, filing, and file management; assist with jury administration and records; and serve as Electronic Court Recorder Operator or back-up Courtroom Deputy as needed.

Qualifications

• Requires strong interpersonal and organizational skills.
• Ability to work in a fast-paced court environment.
• Detail oriented with effective communication abilities.

Responsibilities

• Operates in a team environment and handles all aspects of court support.
• Maintains and processes case information and manages progression of cases to final disposition.
• Reviews documents for conformity with federal/local rules and docketing.
• Provides procedural information, customer service, cashier duties, data quality control, and mail processing.
• Performs scanning, filing, and data entry for court records.
• Supports other Operations functions and may serve as Electronic Court Recorder Operator or back-up Courtroom Deputy.

Skills

Interpersonal communication

Attention to detail

Team player

Customer service

Problem solving

Job description

Overview of the Position The U.S. District Court for the Northern District of Ohio is seeking a team player who is self-motivated, and detail oriented with excellent interpersonal communications skills, strong desktop skills, basic problem-solving skills, and a strong work ethic to join the District Clerk’s Office in Toledo, Ohio as an Operations Specialist. Our fast-paced, prestigious environment consists of challenging and rewarding work, training opportunities, and the potential for advancement for bright people with strong initiative, flexibility, and ability to multi-task. (Promotion potential to CL 25 without further competition.)

• Operates in a team environment and handles all aspects of court support
• Maintains and processes case information and manages the progression of cases to final disposition in accordance with approved internal controls, procedures, and rules
• Reviews documents to determine conformity with federal and local rules, ensures all orders and entries are appropriately and accurately docketed, and makes summary entries on the docket of all documents and proceedings
• Provides procedural information and customer service, cashier duties, noticing, data quality control, and mail processing
• Performs various tasks related to the maintenance of court records such as scanning, filing, and data entry
• Supports other Operations functions (e.g., jury administration, intake, records) as well as serves as an Electronic Court Recorder Operator and/or back-up Courtroom Deputy as needed

These vital functions of the Clerk's Office provide an opportunity to become familiar with various court documents, the sequence of their use, and how cases move through the federal court system.

The federal Judiciary is an Equal Employment Opportunity employer.