Operations Specialist

Levanta; Seattle (WA); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Dynamic work environment

Competitive salary and benefits

Open vacation and sick policy

Growth opportunities

Diversity and inclusion culture

Job summary

Levanta is seeking a detail-oriented Operations Specialist in Seattle to keep day-to-day operations running smoothly. You will manage admin tasks, onboarding logistics, and compliance tracking while supporting People Operations.

This role demands organization, discretion, and proactive coordination of vendor and merch shipping in a fast-paced startup. Ideal candidates are proactive, independent, and able to juggle recurring tasks with one-off requests across multiple tools, while maintaining

Qualifications

• Must be highly organized and proactive.
• Excellent written and verbal communication.
• Able to work independently without micromanagement.
• Capable of juggling recurring tasks and one-off requests across multiple tools.
• Discretion with sensitive/HR-adjacent information.

Responsibilities

• Monitor the virtual mailbox and route correspondence.
• Track and maintain state compliance across jurisdictions.
• Coordinate new hire merchandise/shipping requests.
• Support People Operations and admin tasks (onboarding logistics, document organization, record keeping).
• Keep operations moving, flag issues, and follow up on loose ends.

Skills

Highly organized and proactive

Clear and professional communication

Independent worker

Multitasking across tools

Discretion with sensitive HR info

Tools

Google Workspace

Slack

Notion

HRIS platforms

Job description

Overview

Levanta is the leading affiliate marketing platform for marketplace sellers, helping Amazon, Shopify and Walmart brands unlock a scalable, cost-effective marketing channel through direct affiliate partnerships. With access to over 70,000 vetted publishers, influencers, affiliates, and media buyers in Levanta’s Creator Marketplace, sellers can drive high-quality external traffic to their stores, control commissions, improve organic search rankings, and benefit from referral kickbacks on sales generated by their affiliates.

We're a growing team looking for a reliable, detail-oriented Operations Specialist to help keep our day-to-day operations running smoothly.

Responsibilities

• Monitoring our virtual mailbox and routing/handling correspondence
• Helping track and maintain state compliance requirements across multiple jurisdictions
• Coordinating new hire merchandise/swag shipping requests
• Supporting internal people operations and admin tasks (onboarding logistics, document organization, record keeping, etc.)
• Generally keeping things moving — flagging what needs attention, following up on loose ends, and being a dependable second set of hands

Qualifications

• Are highly organized and proactive — you notice the small stuff before it becomes a problem
• Communicate clearly and professionally
• Can work independently without needing to be micromanaged
• Are comfortable juggling recurring tasks and one-off requests across multiple tools
• Treat sensitive/HR-adjacent information with discretion

Nice to have

• Prior experience as an administrative assistant, virtual assistant, or operations support
• Familiarity with state business compliance (registered agent services, annual reports, etc.)
• Experience with tools like Google Workspace, Slack, Notion, and standard HRIS platforms
• Background supporting small or remote-first teams

This role is benchmarked at a base salary of between $60,000-$65,000 annually.

What Levanta Offers

• A dynamic and supportive work environment where innovation and creativity are encouraged.
• Competitive salary and benefits package.
• Open vacation and sick policy, take the time you need.
• Opportunity for professional growth and advancement within a rapidly expanding startup.
• A culture that values diversity, inclusion, and the impact of every team member on our success.
• Must have a permanent address in one of our hub states: California, Florida, New York, Ohio, Utah, Texas, Michigan, or Washington.