Operations Specialist

ATEC Spine; Philadelphia (Philadelphia County); On-site; USD 40,000 - 60,000; Full time

Job summary

A healthcare equipment company is looking for an Operational Specialist to manage field inventory, ensuring efficient tracking and utilization of surgical instruments and supplies. The role requires excellent communication skills and the ability to work within cross-functional teams. A Bachelor's degree and a driver's license are mandatory. This full-time position is based in Philadelphia and may involve occasional travel.

Qualifications

• Ability to prioritize workflow to meet deadlines.
• Strong communication skills in a team-focused environment.
• Ability to travel approximately 10 percent of the time.

Responsibilities

• Manage agents field inventory, including equipment.
• Ensure asset management and utilization in territory.
• Collaborate with Sales Team and Operating Room personnel.
• Implement inventory tracking systems.
• Maximize utilization of consigned sets.
• Oversee packaging and unpacking of shipments.

Skills

Excellent oral and written communication skills

Organizational abilities

Ability to work within a cross-functional team

Proficiency in Microsoft Office

Attention to detail

Ability to perform multiple tasks

Willingness to travel

Education

Bachelor's Degree in a related field

Driver's License

Job description

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The purpose of this position is to manage the agents field inventory including instruments, implants, disposables. Performs preoperative and postoperative equipment management and is responsible for tracking all assets. This position is responsible for ensuring assets are properly managed and utilized in the territory and that all surgeries are equipped with required needs from an inventory perspective.

Responsibilities

• Works closely with Sales Team, Surgeons, Operating Room Personnel, Central Processing, and Biomedical and other personnel
• Partners closely with ATEC Field Operations team - main point of contact for all Operational inquiries
• Weekly report out to ATEC Field Operations regarding case schedule and inventory position
• Required to implement a shared calendar if it does not exist
• Required to track all surgical sets and implement an inventory tracking system utilizing ATEC set scanning tool
• Responsible for maximizing the utilization of consigned sets
• If there is a local driver in place, responsible for directing driver to pick up and drop off locations & providing set lists
• Responsible for swapping out consigned torque wrenches every 6 months
• Responsible for managing expiration dates of product and returning/swapping out accordingly
• Responsible for reverse logistics, managing timely returns of inventory & requesting extensions when needed
• Responsible for tracking replenishment and ensuring all consigned sets are stocked appropriately
• Responsible for packaging and unpacking all FedEx shipments incoming and outgoing
• Responsible for inspecting trays when necessary

Requirements

• Excellent oral and written communication skills
• Ability to organize and prioritize workflow to meet established deadlines
• Ability to work within a cross-functional team
• Proficiency in Microsoft Word, Excel, PowerPoint and internet applications
• Strong attention to details
• Ability to perform multiple tasks in a fast-paced, team focused environment
• Ability to travel approximately 10 percent of the time

Education & Experience

• Bachelor's Degree in a related field
• Driver's License

For roles based in the United States that require access to hospital facilities, must be eligible for and maintain credentials at all required hospitals, including meeting any applicable physical requirements or vaccination requirements (including the COVID-19 vaccine, as applicable).

EEO Statement

ATEC is committed to providing equal employment opportunities to its employees and applicants without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, or any other protected status in accordance with all applicable federal, state or local laws. Further, ATEC will make reasonable accommodations that are necessary to comply with disability discrimination laws.

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Medical Equipment Manufacturing

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