Operations Specialist

Medline Industries, Inc.; Northfield (MN); Hybrid; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health insurance

401(k) contributions

Paid time off

Job summary

Medline Industries, LP is seeking an Operations Specialist to join our team in Northfield, IL on a hybrid schedule. You will help ensure proper stocking of inventory across branches and coordinate with Product Managers and Inventory Management to deliver top-tier service to Medline customers.

The role requires at least 1 year of admin or business support experience, strong Excel and Access skills, and the ability to analyze data.

Qualifications

• High school diploma or equivalent.
• Bachelor's degree preferred.
• At least 1 year of relevant admin or business support experience.
• Intermediate Excel and Access skills.

Responsibilities

• Coordinate inventory levels across branches and with Product Managers.
• Review and approve all DED requests.
• Resolve vendor discrepancies with AP.
• Respond to product information requests for the sales force.
• Manage overflow calls from the Product Support team.
• Review stock and order reports and related dashboards.
• Process all returns and manage slot holds.

Skills

Analytical thinking

Education

Bachelor's degree

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Access

Job description

Job Summary

Medline has an opening for an Operations Specialist! This position will be based out of our Northfield, IL headquarters and will work on a hybrid model. The Operations Specialist will ensure proper stocking of inventory in all branches for the Division, as well as coordinate with the Product Managers and Inventory Management to discuss action plans to determine how to provide the best service to Medline's customers.

Job Description

Job Responsibilities

• Coordinate inventory levels (surplus, stock transfers, returns, DEDs, slot holds). Contact branches to receive product break downs and/or to offer a solution for Sales.
• Review and approve all DED requests.
• Work with AP to resolve any vendor discrepancies.
• Respond to product information requests from the sales force. Provide Sales the appropriate Medline preferred cross-reference literature brochures.
• Asssist with the over flow calls from the Product Support team.
• Review: back order report, surplus report, customer requested product stocking (DEDs/ RCIs), HOTSHEETS and open Purchase Order reports.
• Process all returns. Review all AP issues with vendors (overbill notices, problem tickets, debit memos and credits) and slot holds.

Minimum Job Requirements

Education

• High school diploma or equivalent.

Work Experience

• At least 1 year relevant business or administrative support experience.

Knowledge / Skills / Abilities

• Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
• Intermediate level skill in Microsoft Access (for example: designing and creating simple queries, modifying data types, adding dates, working with required fields and/or creating labels).
• Intermediate analysis and math skills.

Preferred Job Qualifications

Education

• Bachelor's degree.

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

The anticipated salary range for this position:

$23.25 - $33.75 Hourly

The actual salary will vary based on applicant's location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.

Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions, paid time off, as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp. For a more comprehensive list of our benefits.

We're dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best.

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.