Operations Specialist

U.S. Capital Wealth; Houston (TX); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

401(k)

Paid time off

Continuing education support

Job summary

U.S. Capital Wealth in Houston is seeking an Operations Specialist to support the Chief Administrative Officer and team. The role requires a highly organized, proactive individual with strong critical thinking and discretion in a fast-paced financial services environment.

You will coordinate projects, manage onboarding for advisors, document processes, and ensure business continuity. Travel to other branches may be required; several benefits accompany the position.

Qualifications

• Become proficient in core firm systems (custodial platforms, CRM, onboarding tools, reporting software).
• Excellent organizational skills and keen attention to detail.
• Strong technology skills including Microsoft Office with advanced Excel.
• Desire to obtain FINRA registrations - SIE, Series 7 & 66.
• Ability to prioritize shifting responsibilities.
• Willingness to travel to other branches or future offices.
• Professionalism in all relationships and discretion with confidential information.

Responsibilities

• Provide high-level administrative and project management support to the Chief Administrative Officer (CAO).
• Coordinate and track multiple projects and firmwide initiatives with documentation, deadlines, and deliverables.
• Assist with onboarding for financial advisors and related workflows and system entitlements.
• Provide backup support to the central operations team to maintain business continuity.
• Arrange meetings, agendas, materials, action items and follow-ups; manage travel and expenses.

Skills

Organizational skills

Detail-oriented

Critical thinking

Project management

Emotional intelligence

Discretion

Prioritization

Tools

NFS

Schwab

Fidelity IWS

Wealthbox

DocuSign

Job description

U.S. Capital Wealth (“USCW”) is an independent hybrid wealth management firm headquartered in Houston, Texas, managing approximately $9 billion in AUM/A across over 5,500 clients and 62 advisors. USCW has a strong footprint in Texas across Houston, Austin, Dallas, and Georgetown, as well as offices in New York City and Massachusetts. USCW is majority owned by Arax Investment Partners (“Arax”), a premier wealth management platform company backed by RedBird Capital Partners (“RedBird”).

USCW’s mission is to combine the deep experience and expertise of its financial advisor teams with the significant breadth and depth of its investment strategies and solutions to deliver an exceptional client experience.

Position Description

Title: Operations Specialist

Reports to: Chief Administrative Officer

Status:Full-time, non-exempt

Job Summary

The Operations Specialist will support the Chief Administrative Officer and team with a variety of operational and administrative duties. This role requires a highly organized, proactive, and detail-oriented individual with sharp critical thinking skills, high emotional intelligence, and a deep understanding of (or strong desire to learn) the wealth management business.

Job Responsibilities

• Provide high-level administrative and project management support to the Chief Administrative Officer (CAO), managing delegated responsibilities, projects, and firmwide initiatives.
• Coordinate and track multiple projects, operational initiatives, and process improvements, including maintaining documentation, monitoring deadlines and deliverables, and proactively
• Demonstrate exceptional attention to detail, organizational skills, and sound judgment while managing competing priorities in a fast-paced, dynamic financial services environment.
• Assist with financial advisor onboarding and transitions, digital forms and workflows, system entitlements, and other operational processes.
• Provide backup support to the central operations team as needed to maintain business continuity.
• Handle confidential corporate and financial information with the highest level of discretion and professionalism.
• Coordinate meetings, including agendas, briefing materials, action items, follow-up activities, and logistical arrangements.
• Manage travel arrangements, expense reporting, and other administrative responsibilities for the CAO and additional team members as needed.

Job Requirements

• Become proficient in core firm systems, including primary custodial platforms (e.g., NFS, Schwab, Fidelity IWS), CRM (e.g., Weathbox), digital onboarding tools (e.g., DocuSign), and portfolio reporting software.
• Excellent organizational skills, and keen attention to detail
• Strong technology skills, including Microsoft Office Suite with advanced Excel skills
• Desire to obtain FINRA registrations - SIE, Series 7 & 66
• Ability to prioritize shifting responsibilities
• Potential travel to other branches or future Firm offices
• Courteous, personable, approachable, and professional in all relationships
• Ability to interact with individuals at all levels of the Firm
• Can be trusted to keep sensitive/confidential information secure and maintain discretion
• Ensure strict compliance with company and regulatory standards
• Critical thinking, problem-solving and project management skills

Salary and Benefits

• 2-3 years of relevant experience in financial services or wealth management
• Salary will be based on experience
• Benefits include medical, dental, vision, life, disability, and 401(k) (benefits subject to change)
• Paid time off
• Partial and/or full financial support for professional accreditation/continuing education requirements