Operations Specialist

Natural Retreats; Big Sky (MT); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

15 vacation days

9 holidays

Maternity and paternity leave

Medical, dental, vision insurance

401K with 3.5% match

Company cell phone

Short/Long-term disability insurance

Basic life insurance $50,000

Job summary

Natural Retreats in Big Sky, MT is seeking an Operations Specialist to join our team. You will ensure guests and owners receive exceptional service from arrival to departure, and maintain brand standards across properties.

The role involves coordinating maintenance, housekeeping, and owner-guest requests while upholding our commitment to quality. The position requires strong communication, proactive problem-solving, and the ability to manage multiple tasks in a fast-paced luxury rental

Qualifications

• Valid driver’s license is required.
• Proficiency in Microsoft Office Suite.
• Excellent organizational skills with effective documentation.
• Ability to pass pre-employment testing including background checks.
• Excellent oral and written communication skills.
• Ability to work independently and in a team.
• Outstanding customer service and problem-solving abilities.
• Strong time management in a fast-paced environment.
• Basic knowledge of A/V, electrical, plumbing, mechanics and appliance repair.
• Highly self-motivated with keen attention to detail.
• Flexibility with working hours, especially in peak season.
• Ability to lift up to 25 lbs.

Responsibilities

• Be a brand ambassador for Natural Retreats locations and services.
• Provide exceptional guest and owner service from arrival to departure.
• Resolve guest concerns and improve guest experience.
• Develop knowledge of the destination to inform guests and staff.
• Ensure properties are guest-ready per brand standards and prepped on time.
• Deliver branded amenities and perform property inspections after departures.
• Oversee maintenance work orders and coordinate with teams to complete tasks.

Skills

Driver's license

Microsoft Office

Organization

Pre-employment testing

Communication skills

Teamwork

Customer service

Time management

Maintenance basics

Detail-orientation

Flexibility

Physical lifting

Job description

Natural Retreatsis looking for anOperations Specialistto join ourteam inBig Sky, MT. Operations Specialistsensure all guests and owners receive amazing customer service in all aspects of their stay from arrival to departure. Our team is expected to contribute to exceptional experiences for guests, owners, colleagues, and business partners through personal accountability, collaboration, adaptability, sound decision-making, and a commitment to results. This includes building positive relationships, communicating effectively, responding constructively to challenges, and taking ownership for delivering high-quality work that supports team and organizational success. Come join the best luxury vacation rental home management company!

COMPENSATION: $27.00 / hr.

BENEFITS & PTO

Natural Retreats contributes to both employee and dependent premiums!

• 15 vacation days
• 9 holidays
• 7 sick days
• 5 NR Dayswith a$1,500 allowanceto book aNR/360 Blue vacation home!
• Maternity AND Paternity Leave
• Medical(Traditional PPO-style plans and High Deductible Plan w/ HSA)
• Dental
• Vision
• Flexible Spending Accounts (medical and dependent care)
• 401Kretirement plan options with3.5% company match
• ShortandLong-Term Disability Insurance (100% company paid)
• Basic Life Insurance Policy of $50,000 (100% company paid)
• Supplemental Life Insurance (Employee, Spouse, Child)
• Company Cell Phone

ESSENTIAL FUNCTIONS

• To be a brand ambassador, promoting all NR locations and services to guests/colleagues alike
• Ensure that all guests and owners receive amazing customer service in all aspects of their stay from arrival through to their departure
• Resolve guest complaints, concerns, etc. to improve the guest experience and escape any necessary concerns to the respective party
• Gain and maintain a strong working knowledge of the destination and be able to effectively communicate this to guests and other departments within Natural Retreats
• Ensure all properties are ready, prepped, correctly setup, and staged according to Natural Retreats brand standards in a timely manner prior to every guest and owner arrival
• Deliver branded amenities to homes prior to guest stays
• Perform complete inspections following guest departures to ensure no damage to property has occurred and work with Guest Experience team and the GM/PM to rectify any issues encountered
• Perform weekly Home Inspections as per OMAs
• Ensure all NR brand standards are met in terms of safety, cleanliness, and sanitation
• Responsible for detailed knowledge of property inventory, location, amenities etc.
• Ensure all homes are guest ready and be responsible for processing work orders for maintenance and housekeeping issues and follow through that all work orders are completed
• Work with the General Manager/PMs to oversee owner and guest services and fulfill owner and guest requests
• Assist with all aspects of maintenance including but not limited to:
• Reset Wi-Fi routers and modems
• Reset and program cable and satellite TV receivers
• Perform light plumbing repairs
• Read and interpret equipment manuals and work orders to perform required maintenance and service
• Diagnose problems. Replace or repair parts, test, and make adjustments
• Participate in snow and ice removal around the managed properties and around the office as needed
• Facilitate work orders as assigned
• Create work orders for maintenance team and/or vendors
• Provide open, honest, and timely communication to all departments and central teams
• Conduct property inspections within a timeline outlined by the GM/PM and as outlined in our management agreements
• Work with GM/PM to ensure all owner charges are entered timely and accurately and posted to monthly owner statements

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the Team Member for this job.

EXPERIENCE & SKILLS

REQUIRED

• Valid driver’s license
• Proficiency in Microsoft Office Suite
• Excellent organizational skills with the ability to effectively record and catalogue documents on work performed
• Ability to pass pre-employment testing which may include drug testing and/or background screening
• Excellent communication skills, both oral and written
• Ability to work independently and as a team
• Outstanding customer service
• Ability to effectively prioritize and take a proactive and flexible approach to both job duties and problem-solving
• Basic knowledge of audio/visual, electrical, plumbing, mechanics, and appliance repair
• Highly self-motivated and autonomous with a keen attention to detail
• Ability to manage time effectively and meet deadlines in a fast-paced environment
• Ability to be flexible with hours of work varying, especially during peak season
• Ability to lift 25 lbs.

DESIRED

• Previous experience in a similar role
• Experience in the hospitality industry
• Basic troubleshooting knowledge of internet routers

HOURS OF WORK

This is a full-time position. This position will be expected to work 9:00 AM - 5:30 PM. After training, the team member will be expected to participate in some evening and on-call hours shifts. Weekends will generally be busy with guest arrivals and departures and are considered working days. We encourage all team members to take two (2) days off per week where possible, knowing that guests can arrive at unpredictable times. Exact daily schedules may vary from season to season and differ from in-season to off-season. **To be eligible for employment, candidates for this safety sensitive position, must pass a pre-employment (5 panel non THC) drug test upon hire. A positive test result may lead to the withdrawal of the job offer.