OPERATIONS REVIEW SPECIALIST OPS - 60933435

Florida; Orlando (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

The State Personnel System in Orlando, Florida is seeking a project coordinator to support cross-sectional initiatives within the Office of Child and Family Well-Being’s Strategic Initiatives Unit. The candidate must balance multiple priorities under pressure with advanced collaboration and communication skills.

Responsibilities include coordinating meetings, developing team charters, facilitating process mapping, and assisting project teams with plans and reports, while traveling as needed.

Qualifications

• Three years of proven experience coordinating project teams.
• Experience implementing new processes or initiatives.

Responsibilities

• Prepare and coordinate meetings, calls, venues and agendas with stakeholders.
• Consult with project leads to develop and update project charters.
• Facilitate process mapping to identify milestones.
• Assist leads in developing project plans and reports.
• Support project teams with tasks and responsibilities and escalate barriers.

Skills

Project management

Communication

Meetings coordination

Stakeholder management

Problem solving

Tools

Project management software

Video conferencing software

Job description

The State Personnel System is an E-Verify employer.

This position coordinates and supports cross-sectional projects within the Office of Child and Family Well-Being’s Strategic Initiatives Unit. The employee must have advanced collaboration, communication, and project management skills and be able to balance multiple competing priorities under stressful conditions for extended periods of time.

Specific Duties and Responsibilities

• Prepares and coordinates meetings, conference calls, venues, and agendas with internal and external project stakeholders.
• Consult with project leads to develop and update project and team charters.
• Facilitate process mapping sessions to identify and document project milestones.
• Assist project leads in developing and updating project plans and reports.
• Assist project teams with project tasks and responsibilities as appropriate.
• Elevate identified project barriers to leadership.
• Communicate with key stakeholders to determine project requirements and objectives.
• Provide project teams techniques and strategies that will aid in the successful execution and timely delivery of project deliverables.
• Recommend techniques and strategies to project teams to eliminate project barriers.
• Other Duties Assigned.
• Overnight Travel

Knowledge, Skills, Abilities

• Knowledge of project management best practices.
• Knowledge of project management and video conferencing software.
• Skilled in utilizing project management and video conferencing software.
• Ability to conduct and participate in conferences, workshops, and meetings.
• Ability to proactively identify problems and generate solutions.
• Ability to work independently and as a member of a team.
• Ability to effectively communicate in both verbal and written form with a wide range of audiences.
• Working knowledge of purchasing, procurement, and related administrative processes preferred.

Requirements

• At least 3 years of proven experience in working with project teams.
• At least 3 years of proven experience in implementing new processes or initiatives.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location

ORLANDO, FL, US, 32801 ORLANDO, FL, US, 32803 ORLANDO, FL, US, 32804 ORLANDO, FL, US, 32805 ORLANDO, FL, US, 32806 ORLANDO, FL, US, 32807 ORLANDO, FL, US, 32808 ORLANDO, FL, US, 32809 ORLANDO, FL, US, 32810 ORLANDO, FL, US, 32811 ORLANDO, FL, US, 32812 ORLANDO, FL, US, 32814 ORLANDO, FL, US, 32818 ORLANDO, FL, US, 32819 ORLANDO, FL, US, 32821 ORLANDO, FL, US, 32822 ORLANDO, FL, US, 32824 ORLANDO, FL, US, 32825 ORLANDO, FL, US, 32826 ORLANDO, FL, US, 32827 ORLANDO, FL, US, 32831 ORLANDO, FL, US, 32833 ORLANDO, FL, US, 32835

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time.

Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.