OPERATIONS REVIEW SPECIALIST - 50556097

State of Florida; Largo (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Excellent retirement package

Deferred compensation plan

Health insurance

Vision insurance

Dental insurance

Disability insurance

Paid vacation

Sick leave

9 holidays and personal day

Tuition waiver

Job summary

Florida Department of Veterans’ Affairs is seeking a highly responsible Homes Division professional to lead development, planning, and execution of processes for State Veterans’ Homes.

You will consult on Life Safety, Building Codes, and AHCA standards while coordinating maintenance, CIP projects, and budget submissions to ensure compliant, efficient operations across facilities. Travel up to 75% is expected.

Qualifications

• One year of professional experience tracking expenditures and balancing funds.
• Excellent communication and interpersonal skills.
• Ability to analyze and interpret data.
• Ability to prepare various reports and statistical data.
• Valid Driver’s License.

Responsibilities

• Develop and implement processes for positive outcomes in State Veterans’ Homes.
• Advise on Life Safety, Building Codes, and AHCA standards.
• Ensure compliance with regulatory guidelines and manage maintenance programs.
• Support CIP projects and budget forms for legislative requests.
• Track expenditures, reconcile funds, and report balances.
• Coordinate energy management programs and monthly usage reports.
• Act as FDVA contract manager and handle special projects.
• Travel up to 75% of the time.

Skills

Expenditure tracking

Data analysis

Report drafting

Communication skills

Driver's license

Tools

Microsoft Office

Outlook

Job description

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

Excellent retirement package and optional deferred compensation plan. Health, vision, dental, disability, and other supplemental insurance available at reasonable premium rates. Paid vacation and sick leave. Nine (9) paid holidays and personal day. Tuition waiver available for State Universities and Community Colleges (up to 6 credits per semester).Education and employment history must be verifiable. Please attach any credentials you claim (degrees, certifications, etc.) to your application.

MINIMUM REQUIREMENTS:

• Applicant must have a valid Driver’s License.


• One year of professional experience tracking expenditures and balancing funds.


• Excellent communication and interpersonal skills.


• Ability to analyze and interpret data.


• Ability to prepare various reports and statistical data.

Preference will be given to applicants with the following qualifications and experience:

• Two (2) years of documented experience in working with capital improvement projects.


• Three (3) years employment experience working for nursing homes or assisted living facilities.


• Employment experience communicating with government entities, verbally and in writing.


• Proficiency in Microsoft Office Suite, including Outlook.

POSITION DESCRIPTION:

This is a highly responsible position within the Homes Division of the Florida Department of Veterans’ Affairs. Duties and responsibilities will include, but not be limited to:

• This position is in the Homes Division and is responsible for the development, planning, implementation, and execution of processes and systems to ensure positive outcomes in the State Veterans’ Homes.


• Consult and advise on Life Safety, Building Codes and AHCA Construction Standards.


• Maintains professional standards of care and ensures compliance with State, Federal and VA regulatory guidelines. Coordinate, facilitate, and advise on the Preventative Maintenance Program for the State Veterans Homes.


• Consult, participate, and oversee in the maintenance of physical plants and equipment for Capital Improvement Plan (CIP) projects and systems for State Veterans’ Homes: assist Project Manager in preparation of CIP’s annual budget forms for submission with legislative budget requests.


• Maintain knowledge of Life Safety Codes, Building Codes and AHCA Construction Standards as required. Consult/Inspect the maintenance of physical plants and equipment. Audit/Review Life Safety Book, to ensure continued compliance.


• Develop, plan, and implement processes and systems for the Operating Capital Outlay (OCO) expenditures; complete daily tracking of expenditures, reconcile fund balances, and report fund balance updates and requirements throughout the Fiscal year to ensure funds are appropriately spent and encumbered before funds expire.


• Develop, plan, and implement processes and systems for the Deferred Maintenance Program and other funding programs as required; complete daily tracking of expenditures, reconcile fund balances, track project status; and prepare project status reports as needed. Coordinate and facilitate the Statewide Energy Management Program (SEMP) for the State Veterans Homes, review utility invoices; accurately and timely update/maintain monthly energy usage reports for each home; and prepare and submit yearly SEMP reports for each home by established deadline.


• Serve as the FDVA Contract Manager for contracts as needed. Perform special projects and other duties as assigned


• Travel is required for this position to include extended overnight trips, up to 75% of the time.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to organize data in logical format for presentation in reports, documents and other written materials.


• Knowledge of materials, methods and tools involved in the construction or repair of buildings


• Ability to speak, read, write and follow instructions and communicate effectively.


• Ability to work effectively with others.


• Ability to perform tasks related to computer use.


• Able to travel as needed.

This position is in the Career Service System.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.