Operations & Recruiting Support Administrator

Austin Industries; Baton Rouge (LA); On-site; USD 36,000 - 52,000; Full time

Job summary

Austin Industries is seeking an Administrative Coordinator to provide comprehensive office and recruiting support for our Southeast Louisiana operations. You will be the front desk contact, manage visitors, and assist with onboarding, vendor relationships, and office operations.

You will coordinate events, support payroll-related tasks, and help leaders focus on strategic growth while ensuring confidential handling of sensitive information.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Minimum 3 years of administrative, office management, or coordinator experience.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.

Responsibilities

• Serve as the primary point of contact for front desk visitors and manage sign-in procedures.
• Provide administrative support for recruiting and onboarding activities.
• Coordinate office vendor relationships and manage service providers.
• Maintain inventory of office and facility supplies and coordinate purchasing.
• Coordinate company events and employee functions from planning to execution.
• Support financial and operations tasks including time entry and reporting.
• Handle mail and shipping coordination and courier shipments.
• Provide executive administrative support to senior leadership and travel arrangements.

Skills

Administrative experience

Organizational skills

Communication skills

Multitasking

Customer service orientation

Independent work

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office Suite

Outlook

Excel

Word

Teams

Job description

Austin Industries is seeking an Administrative Coordinator to provide comprehensive office and recruiting support for our Southeast Louisiana operations. You will be the front desk contact, manage visitors, and assist with onboarding, vendor relationships, and office operations.

You will coordinate events, support payroll-related tasks, and help leaders focus on strategic growth while ensuring confidential handling of sensitive information.