Operations Reconciliation Specialist

Infovisa, Inc.; Cornelius (NC); On-site; USD 27,552 - 35,817; Part time

Job summary

Infovisa, Inc. in Cornelius, NC seeks an Operations Reconciliation Specialist for a part-time schedule from 9 AM to 2 PM. The role supports the outsourcing team by reconciling asset positions and suspense accounts, ensuring accurate and timely reporting.

Ideal candidates have an accounting background, familiarity with trust accounting, and MS Office proficiency. MAUI system experience is a plus. 20–25 hours/week with potential for future full-time growth.

Qualifications

• Requires 20–25 hours per week, Mon-Fri, starting at 9 AM.
• Knowledge of trust accounting principles a plus; 1–2 years preferred.
• Accounting background required.
• Experience with a trust accounting system or MAUI is a plus.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong mathematical aptitude and problem-solving skills.

Responsibilities

• Perform daily reconciliation of asset positions with custodians and accounting system.
• Perform monthly reconciliation of internal/house suspense accounts.
• Research and resolve exceptions to limit liability and exposure.
• Create and produce daily/monthly reports based on SLAs.
• Import/export data to third-party service providers and render invoices.
• Adhere to duties and controls; ensure accuracy and consistency.

Skills

Analytical thinking

Attention to detail

Time management

Independent & team work

Communication

Education

Accounting background

Tools

MAUI system

Microsoft Office

Job description

Job Description

Location: Cornelius, NC

Minimum Experience: 1-2 Years

Employment Type: Part-Time, 9AM-2PM, Non-Exempt

Position Title: Operations Reconciliation Specialist

Position Summary: The Operations Reconciliation Specialist is a member of the outsourcing team whose primary responsibility is to reconcile various processes performed by the outsourcing team, supporting segregation of duties. The position is currently part-time but may lead to full-time in the future.

Essential Functions

• Perform daily reconciliation of asset positions with custodians, DDA/trust accounting system.
• Perform monthly reconciliation of internal/house suspense accounts.
• Ensure all exceptions are researched and resolved in an efficient, timely manner limiting financial liability and exposure to the company and the clients we service.
• Create and produce daily/monthly reports based on service level commitments.
• Import/export data files to supported third-party service providers.
• Facilitate monthly fee processing and render fee invoices.
• Adhere to established duties and controls, ensuring accuracy and consistency for all functions performed.
• Research and resolve routine and complex problems.
• Ability to work in multiple client databases and meet deadlines to achieve SLA.
• Assist with testing of procedures.
• Cross train to serve as back-up to other associates.
• Regular and reliable attendance is an essential function of this position.
• Other duties as assigned.

Qualifications

• Must be available Monday through Friday, starting at 9AM, 20-25 hours per week.
• Knowledge of trust accounting principles and/or trust/securities operations a plus; one to two years preferred.
• Accounting background required.
• Experience working on a trust accounting system or Infovisa’s MAUI system a plus.
• Proficiency in Microsoft applications (Excel, Word, SharePoint, PowerPoint, Outlook) required.
• Strong mathematical aptitude.
• Analytical thinking and problem solving.
• Ability to perform job functions effectively, work independently and in a team environment while communicating effectively.
• Must be able to multi-task, possess strong attention to detail, organizational and time-management skills to meet deadlines.
• Self-directed and takes initiative.
• Maintain a positive and professional outlook.

About Infovisa and Infovisa Wealth Services

Infovisa, Inc. builds, sells, and supports a software product called MAUI that is used to perform trust accounting functions for trust accounts. Infovisa Wealth Services (“IWS”) is a subsidiary of Infovisa, Inc.; IWS uses the software built by Infovisa to perform the back‑office operations functions for clients of Infovisa.

For more information about Infovisa, visit www.infovisa.com.