Operations Purchasing Coordinator

Sonoran Doors; Phoenix (AZ); On-site; USD 33,000 - 43,000; Full time

Benefits offered by this job

Health, dental, vision, life insurance

1 week vacation

Paid holidays

Family-owned company

Ownership of meaningful role

Job summary

Sonoran Doors in Phoenix, AZ is seeking an Operations & Purchasing Coordinator to drive purchasing, scheduling, and vendor management for luxury custom millwork projects. You will own the change-order workflow, support scheduling, and serve as a friendly first point of contact for clients and partners.

The role requires five or more years of coordination or operations experience, a proactive mindset, and comfort with Google Workspace and project management tools. Real ownership awaits.

Qualifications

• Five or more years of office coordination, operations, or executive assistant experience.
• Direct experience with purchasing, vendor management, or PO processing.
• Comfort communicating professionally with high-end customers, vendors, and professional partners.
• Fluency with Google Workspace and comfort with spreadsheets and project management software.
• Willingness to learn new tools independently.
• A warm, professional presence — in person, on the phone, and in writing.

Responsibilities

• Purchasing for every job — generating POs, tracking orders, verifying deliveries, and maintaining vendor relationships
• Driving the change order workflow from builder request through builder approval
• Supporting the Project Manager with scheduling, coordinating install and delivery windows with builders
• Owning JobTread documentation — every project, every communication, every commitment logged and tracked
• Managing the finish sample process in coordination with the Finishing Department
• Serving as first point of contact for phone calls and visitors
• Supporting the President and VP of Operations with executive administrative work

Skills

Coordination experience

Vendor management

Customer service

Project management

Professional communication

Tools

Google Workspace

Spreadsheets

Project management software

Job description

Job Description

Job Description

Operations & Purchasing Coordinator

Phoenix, AZ · Full-Time · $24 – $31 per hour

The Company

Sonoran Doors has been building custom architectural doors and millwork in Phoenix for twenty-six years. The company is family-owned and known throughout Arizona's luxury custom home market for the quality of the product and the professionalism of the experience. Every project is custom.

The Role

The Operations & Purchasing Coordinator is the person the office runs through. Reports directly to the President and VP of Operations. Owns purchasing for every job in the shop. Owns the change order workflow. Supports scheduling. Manages the finish sample process. Serves as one of the first friendly voices customers hear when they call — and one of the reasons they keep coming back. This is a real coordination role with real ownership, not a task-taker seat.

The Person

Sonoran Doors is looking for someone who is deeply organized, genuinely warm, and unusually reliable. Someone who follows through on details without being reminded. Someone who picks up the phone rather than sending three emails. Someone who takes ownership of getting things done and does not wait to be told.

The right candidate will have five or more years of coordination, operations, or executive assistant experience — ideally in a small business, construction firm, or professional services environment. They will be comfortable with purchasing, scheduling, and vendor management. They will be fluent enough with technology to learn new software quickly without being trained on every click.

They will also enjoy people. This role includes real customer service — building relationships with high-end residential builders and designers, answering the phone with warmth, and being the kind of professional presence that reinforces why customers choose Sonoran Doors.

What the Work Actually Looks Like

• Purchasing for every job — generating POs, tracking orders, verifying deliveries, and maintaining vendor relationships
• Driving the change order workflow from builder request through builder approval
• Supporting the Project Manager with scheduling, coordinating install and delivery windows with builders
• Owning JobTread documentation — every project, every communication, every commitment logged and tracked
• Managing the finish sample process in coordination with the Finishing Department
• Serving as first point of contact for phone calls and visitors
• Supporting the President and VP of Operations with executive administrative work

What You Bring

• Five or more years of office coordination, operations, or executive assistant experience
• Direct experience with purchasing, vendor management, or PO processing
• Comfort communicating professionally with high-end customers, vendors, and professional partners
• Fluency with Google Workspace and comfort with spreadsheets and project management software
• Willingness to learn new tools independently
• A warm, professional presence — in person, on the phone, and in writing

What Sonoran Doors Offers

• $24 – $31 per hour, based on experience
• Health, dental, vision, and life insurance
• One week paid vacation annually
• Paid holidays
• A twenty-six-year-old family-owned company with a strong reputation and a stable customer base
• Real ownership of a meaningful role

Sonoran Doors is an equal opportunity employer.