Operations Project Coordinator | Part Time

spēks; Tempe (AZ); On-site; USD 25,000 - 34,000; Part time

Job summary

speks in Tempe, AZ is seeking a detail-oriented Inventory & Fulfillment Coordinator to own the inbound/outbound process. You'll manage inventory, process orders, and ensure accurate packing and shipping in a small, professional office setting.

The ideal candidate thrives on structure, remains independent, and keeps a clean workspace. This part-time role offers steady daytime hours, on-site work, and potential for more hours or full-time based on performance.

Qualifications

• Reliable transportation and valid driver's license
• Ability to lift up to 35 lbs, pack boxes, and stand for extended periods
• Comfort with data entry and basic computer systems
• Strong attention to detail (non-negotiable)

Responsibilities

• Receive, inspect, count, and shelve inbound shipments.
• Maintain accurate inventory counts and update tracking systems in real time.
• Label, organize, and keep the physical inventory space folded, sorted, and shelf-ready.
• Flag discrepancies or shortages before they become problems.
• Manually enter online store orders into internal systems with zero tolerance for input errors.
• Verify pricing, quantities, sizes, and vendor details on every order.
• Identify and resolve order discrepancies independently.
• Pack and ship orders per client specs and internal documentation.
• Compare carrier rates and make informed shipping decisions.
• Build and maintain client swag kits and ensure all outbound shipments are accurate and on time.
• Run local vendor and errand pickups as needed (valid driver's license required).
• Maintain a clean, organized, and fully stocked shipping and inventory area.
• Ensure boxes, packing supplies, and materials are always on hand.

Skills

Attention to detail

Reliable transportation

Data entry

Lifting up to 35 lbs

Computer literacy

Shipping knowledge

Tools

Google Workspace

Shipping platforms (FedEx, DHL, USPS, UPS)

Job description

About speksspeks is a Tempe-based promotional products, print, and apparel company with 18+ years in the branded merchandise industry. We are a lean, quality-driven team that moves with purpose. If you find genuine satisfaction in a well-run operation and take personal pride in getting things right the first time, you will fit right in here.

About This Role

This is a process-driven, ownership-minded role built for someone who thrives on structure, accuracy, and a clean operation. You will own the fulfillment and inventory cycle from inbound shipments to outbound orders and keep things running independently, without needing to be managed closely. Think of it as running your own small domain: a well-defined inventory and shipping operation that one organized, self-directed person can manage confidently. This is a professional office setting, not a warehouse. You will maintain a compact, tidy workspace that reflects your own standards. You will report to our Head of Operations and work on-site alongside a small team. If routine energizes you, errors bother you, and you want to fully own your lane, this role was built for you. This role is NOT for someone who needs frequent direction, prefers high variety, or is energized primarily by people interaction.

What You Will Own

Inventory Management

• Receive, inspect, count, and shelve inbound shipments
• Maintain accurate inventory counts and update tracking systems in real time
• Label, organize, and keep the physical inventory space folded, sorted, and shelf-ready
• Flag discrepancies or shortages before they become problems

Order Processing and Data Entry

• Manually enter online store orders into internal systems with zero tolerance for input errors
• Verify pricing, quantities, sizes, and vendor details on every order
• Identify and resolve order discrepancies independently

Fulfillment and Shipping

• Pack and ship orders per client specs and internal documentation
• Compare carrier rates (FedEx, USPS, UPS) and make informed shipping decisions
• Build and maintain client swag kits and ensure all outbound shipments are accurate and on time
• Run local vendor and errand pickups as needed (valid driver's license required)

Office and Workspace

• Maintain a clean, organized, and fully stocked shipping and inventory area; how this space runs reflects your standards
• Ensure boxes, packing supplies, and materials are always on hand

Client Communication

Answer incoming calls, handle basic inquiries (order status, password resets), and route to the right team member. Call volume is light; some days none, with a max of around 10 on the busiest days.

Who Thrives Here

The right person for this role: Gets things right the first time and takes errors personally. Builds a routine and executes it without being reminded. Figures out what needs to be next without waiting to be told. Asks good questions early, and owns the process independently. Is content working heads-down with minimal social interaction.

You are probably not the right fit if:

• You need frequent check-ins to feel on track
• Repetitive tasks feel boring rather than satisfying
• You prefer high variety, lots of people interaction, or creative problem-solving

Qualifications

• Reliable transportation and valid driver's license
• Ability to lift up to 35 lbs, pack boxes, and stand for extended periods
• Comfort with data entry and basic computer systems
• Strong attention to detail (non-negotiable)
• A degree is not required for this role.

Preferred

• Familiarity with shipping platforms (FedEx, DHL, USPS, UPS)
• Experience with Google Workspace
• Background in promotional products, print, or branded merchandise (a plus, not required)

Work Details

• Part-time: 20 to 30 hours per week
• Flexible scheduling within Monday through Friday, 8:00 a.m. to 4:00 p.m.
• Schedule is set once and followed consistently; flexibility is available upfront, not ongoing
• On-site only in Tempe, AZ (no remote option)
• Starting at $20/hour based on experience
• Opportunity for expanded hours or full-time transition based on performance

Company Description

At speks, we make swag simple. For over 18 years, we’ve helped thousands of companies find high-quality, eye-catching promotional products without the hassle. From one-time orders to fully managed company stores, we handle the details, making the process smooth and stress-free.

Company Description

At speks, we make swag simple. For over 18 years, we’ve helped thousands of companies find high-quality, eye-catching promotional products without the hassle. From one-time orders to fully managed company stores, we handle the details, making the process smooth and stress-free.