Operations - Project Coordinator

Ontivity; West Valley City (UT); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health, dental, and vision plans

401(k) program

Life and disability insurance

Paid time off

Job summary

Ontivity seeks a Project Coordinator to support project teams with administrative tasks, track deliverables, and provide regular reports highlighting variances. This position is safety-sensitive and requires a proactive approach.

The role involves coordinating with Project Managers and Accounting to ensure timely invoicing, maintaining project files, and assisting with ad hoc reports. A strong emphasis on organization and communication is essential.

Qualifications

• Must work in a team environment
• Proficient in Microsoft Office; advanced computer skills.
• Excellent time, organization, and office management skills.
• Must be detail-oriented.

Responsibilities

• Safety First – Prioritize safety and production.
• Update tracking systems to maintain project status with accuracy.
• Obtain permits and licenses for each project as required.
• Coordinate with Project Manager and Accounting for timely invoicing.
• Identify and remove barriers to project completion.
• Provide timely project status updates to Project Managers.
• Track contracts, POs, submittals and complete close-out manuals.
• Create and distribute correspondence for team, project or program.
• Prepare for meetings; assist with admin tasks.
• Flag issues to management before they become critical.
• Maintain accurate project files and monitor integrity.
• Provide ad hoc reports as requested.
• Provide additional administrative support as required.
• Issue vendor POs as needed.
• Assist with site-permit pulls.
• Handle general office management tasks (shipping, vendors, etc.).
• Perform other duties as assigned.

Skills

Microsoft Office

Time management

Detail-oriented

Team collaboration

Education

High School diploma (GED)

Job description

Summary

The Project Coordinator supports the team on assigned projects by assisting with correspondence and administrative tasks, tracking project deliverables and deadlines, and providing regular reports highlighting variances.

This is a safety-sensitive position.

Key Responsibilities

• Safety First –Put safety first and production second. Always.
• Updates necessary tracking system(s) to ensure that project and/or program status is maintained with complete accuracy, including third-party management systems.
• Administratively obtain necessary permits and licenses as required for each project.
• Work closely with the Project Manager and Accounting team to ensure the project is fully invoiced in a timely manner.
• Identifies and works to remove barriers to the successful completion of the overall project.
• Provide timely project status updates to the Project Managers.
• Tracks contracts, purchase orders, submittals and completes project close‑out manuals.
• Creates and distributes correspondence relevant to the team, project or program (internal and external).
• Assists with administrative preparation for various meetings.
• Communicates all issues to management prior to reaching critical status.
• Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness.
• Provide ad hoc reports as requested.
• Provide additional administrative support as required.
• Issues vendor POs as needed.
• Provides support with pulling necessary permits for site work.
• Various office management functions such as ordering, package shipment, event coordination, office vendor coordination, and payment (garbage, utilities, coffee, etc.).
• Other duties as assigned.

Physical Demands

• Required to stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms.
• Routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• Occasionally required to lift or move up to 25 pounds and frequently lift or move up to 10 pounds.
• Must be able to pass pre-employment screening that includes background and drug/alcohol testing and participate in the random testing program.
• Position requires working indoors in a professional office atmosphere.
• Must possess a valid driver’s license.

Minimum Qualifications

Technical Skills:

• Must be able to work in a team environment and be a valued member of the team and the company.
• Must be proficient in Microsoft Office products and have advanced computer skills.
• Must have excellent time, organization, and office management skills.
• Must be detail-oriented.

Soft Skills:

• Must be able to communicate at a high level in person, by phone, and by email with team members and clients.
• Experience in wireless, telecommunications, construction and/or public utility is preferred.
• Must be self-motivated with the desire to learn new things and project a positive attitude toward others in all work‑related settings.
• Must be able to read, comprehend, and carry out instructions.
• Must be able to work on a team and independently as required.

Supervisory Requirements

• None.

Position Type and Expected Hours of Work

• This is a full-time position.
• Workdaysand hours aretypicallyMonday through Friday,7:00 a.m. to 5:00 p.m., with some overtime requirements.

Travel

• Minimal travel requirements are expected for this position.

Education and Experience

Required:

• HighSchool diploma or general education degree (GED).

Desired:

• Three to fiveyears’ experience in wireless, telecommunications, construction and/or public utility.

Our Benefits

Ontivity offers a comprehensive benefits package that is designed to enhance all aspects of our employees’ well-being. In addition to competitive pay, our benefits package includes the following:

• Health, dental, and vision plans (for team members and their families).
• Financial planning through our 401(k) program.
• Additional benefits, including life and disability insurance.
• Ontivity also encourages a healthy lifestyle by providing paid time off to our valued team members.

EEO Statement

Ontivity provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, and genetics. In addition to federal law requirements, Ontivity complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Ontivity expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ontivity’s employees to perform their job duties may result in discipline up to and including discharge.