Operations & Project Coordinator

IN2; United States; Presencial; USD 28.000 - 47.000; Jornada completa

Descripción de la vacante

IN2 Ukraine is seeking a proactive Operations & Project Coordinator to support the Country Manager. You will streamline country operations, assist with project execution, and support business development efforts including bid writing and MEL evaluation.

The role is fixed-term until 30 April 2027, with potential extension. You will coordinate proposals, track deadlines, and help prepare reports for donors while ensuring timely data collection and documentation.

Formación

• 5+ years of professional experience in project coordination, administration, or business development.
• Experience with international development projects, INGOs, or Ukrainian state institutions/ministries.
• Experience assisting grant/proposal writing and MEL concepts (KPIs, logical frameworks).
• Understanding of how international donors (e.g., USAID, EU, UN) operate.
• Advanced English and Ukrainian (written and spoken) are required.

Responsabilidades

• Operational Coordination: assist in optimizing workflows and streamline communications across country operations.
• Task Execution: take charge of specific tasks within ongoing projects as directed by the Country Manager.
• Follow-ups & Tracking: monitor deadlines, milestones, and action items for smooth project implementation.
• Proposal Writing: assist in drafting, editing, and assembling project proposals and bids for international donors.
• Market & Donor Tracking: monitor funding opportunities, donor pipelines, and open tenders in Ukraine.
• Documentation Prep: prepare institutional documents and background materials for bids.
• Data Collection: support gathering qualitative and quantitative data from project sites or partners.
• Reporting Assistance: draft data-driven progress reports for donors and internal stakeholders.
• Tracking Logs: maintain update logs and spreadsheets related to project performance and lessons learned.

Conocimientos

Project coordination

Grant/proposal writing

Monitoring & evaluation

Donor engagement

English & Ukrainian fluency

Descripción del empleo

About IN2

IN2 is an award-winning specialist communications, development, and research company dedicated to creating positive change for communities in rapidly changing environments.

We use innovative and engaging two-way communications to create impact across the full spectrum of geo-political and socio-economic issues, including global security, international development, business transformation, and climate change.

IN2 combines a global geopolitical outlook with a rich understanding of local grassroots sentiment to help clients develop, deliver, and measure engagement campaigns that connect our clients with their intended audiences in a language, manner, and medium that feels natural to them.

With our track record of delivering culturally sensitive campaigns in challenging and higher-risk environments around the world, IN2 has become a trusted partner and advisor to a range of clients from national governments and transnational institutions to global brands and international NGOs.

IN2 has offices in the UK, UAE, Jordan, Iraq, Poland, and Kenya.

IN2’s professionally and culturally diverse 180-strong staff hail from 20 countries. We are committed to diversity in our workplace.

Operations & Project Coordinator

We are looking for a proactive, versatile, and problem-solving Operations & Project Coordinator to act as the right hand to the Country Manager of IN2 in Ukraine.

In this role, you will help streamline internal country operations, support the execution of specific projects, and assist with business development efforts (including bid writing) and project evaluation (MEL). This is a dynamic role designed for someone who can quickly grasp the context of a task, work independently, and relieve the Country Manager’s workload by driving specific assignments forward.

This position is offered on a fixed-term basis until 30 April 2027, with the potential for extension depending on project needs.

Responsibilities:

• Operational Coordination: Assist in optimizing workflows, managing internal documentation, and streamlining communications across country operations.
• Task Execution: Take charge of specific, targeted tasks within ongoing projects as assigned by the Country Manager.
• Follow-ups & Tracking: Track project deadlines, milestones, and action items to ensure smooth project implementation.
• Proposal Writing: Assist in drafting, editing, and assembling high-quality project proposals, concepts, and bids for international donors.
• Market & Donor Tracking: Help monitor funding opportunities, donor pipelines, and open tenders in Ukraine.
• Documentation Prep: Prepare necessary institutional documents and background materials for upcoming bids.
• Data Collection: Support the gathering of qualitative and quantitative data from project sites or partners.
• Reporting Assistance: Help draft clear, data-driven progress reports for donors and internal stakeholders based on established MEL indicators.
• Tracking Logs: Maintain update logs and spreadsheets related to project performance and lessons learned.

Qualifications:

• 5+ years of professional experience in project coordination, administration, or business development.
• Prior experience working within international development projects, humanitarian organizations, INGOs, or collaborating with Ukrainian state institutions/ministries.
• Practical experience in assisting with grant/proposal writing and a solid understanding of monitoring and evaluation concepts (KPIs, logical frameworks).
• Practical understanding of how international donors (e.g., USAID, EU, UN agencies) operate.
• Advanced English and Ukrainian (both written and spoken) are required, as you will be drafting parts of proposals and reports in English.
• Ability to work independently and take ownership of tasks.
• Quick learner with the ability to swiftly understand the context of a task.
• Proactive, flexible, and adaptable ("легкий на підйом").
• Strong problem-solving mindset—focused on finding solutions rather than creating obstacles.
• This role is intended for local recruitment. Applicants must have the legal right to live and work in Ukraine at the time of application.

IN2 is committed to hiring the best talent. As a company, it is proud of its diverse and inclusive workforce and so we welcome applications from all professional and cultural backgrounds, regardless of age, gender, ethnicity, or religion.