Operations & Programs Lead, Europe & Latin America Studies

Boston University; Boston (MA); On-site; USD 72,000 - 85,000; Full time

Job summary

Boston University is seeking an Assistant Director to provide comprehensive administrative and operational support for the Center for the Study of Europe and the Center for Latin American Studies. The role oversees budgets, coordinates communications, and supports academic programs and grant activities.

The position is split 50/50 between the two centers, reporting to their Directors, and involves supervising student workers and contractors, maintaining digital platforms, and liaising with

Qualifications

• Bachelor's degree in a related field required; master's degree preferred.
• Minimum 3–5 years of progressively responsible management experience in university administration.
• Experience in financial and budget planning; familiarity with grant sourcing and management.
• Strong problem-solving, communication, supervisory, and organizational skills.
• Proficiency in Microsoft Office Suite; experience with SAP, Concur, and BU systems preferred.

Responsibilities

• Oversee operational budgets for both centers and prepare annual budgets with the Pardee Executive Director of Finance & Administration.
• Manage financial transactions, disbursements, requisitions, and travel and purchase cards; reconcile expenses.
• Prepare quarterly and annual financial reports and maintain accurate financial records.
• Coordinate with Pardee Business Office and BU accounts payable to ensure timely payments and reports.
• Assist in grant applications and manage awarded grants and related reporting.
• Plan and coordinate events including guest speakers, workshops, symposia, and conferences.

Skills

Budget planning

Grant management

Communication

Supervisory skills

Organizational skills

Confidentiality

Multitasking

Education

Bachelor's degree in related field

Master's degree is a plus

Tools

Microsoft Office

SAP

Concur

BU systems

Job description

Boston University is seeking an Assistant Director to provide comprehensive administrative and operational support for the Center for the Study of Europe and the Center for Latin American Studies. The role oversees budgets, coordinates communications, and supports academic programs and grant activities.

The position is split 50/50 between the two centers, reporting to their Directors, and involves supervising student workers and contractors, maintaining digital platforms, and liaising with