OPERATIONS PROGRAM SPECIALIST

Arizona Department of Health Services; Phoenix (AZ); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

Parental leave

Job summary

Arizona Department of Health Services in Phoenix is seeking an Operations Program Specialist to provide administrative and program support to BNPA, focusing on the State WIC Hotline. You will assist both Spanish- and English-speaking clients, ensuring timely access to information and resources.

The role involves coordinating records, meetings, reports, and supplies for WIC team members, maintaining files, and serving as liaison with the State Archives, with opportunities to grow within public

Qualifications

• Bilingual Spanish/English ability beneficial.
• Strong interpersonal communication skills.
• Ability to multitask and manage calendar/scheduling.

Responsibilities

• Provide bilingual Spanish and English assistance to WIC clients via hotline.
• Maintain BNPA records and coordinate with State Archives.
• Coordinate special projects, meetings, and supply management.
• Provide facilities support and assist BNPA inventory control.

Skills

Bilingual (Spanish/English)

Interpersonal communication

Multitasking

Office procedures

Education

High School Diploma or equivalent

Tools

Microsoft Office

Google Workspace

Job description

DEPT OF HEALTH SERVICES

The Arizona Department of Health Services promotes and protects the health of Arizona's children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career; from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $300.00 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

OPERATIONS PROGRAM SPECIALIST

Job Location: Address: 150 N 18th Ave, Phoenix, AZ 85007

Posting Details

Salary: $40,000 Grade: 18

Job Summary

Reporting to the BNPA Operations Manager, the primary role of this position is to provide administrative and program support to BNPA, with a primary focus on the State WIC Hot-line. The position will provide Spanish and English assistance to WIC clients, ensuring timely access to information, assistance, referrals, and appropriate WIC resources while providing consistent and responsive customer service. Additional responsibilities include coordinating special projects, meetings, operational reports, program documentation, records retention, and print materials and supplies for WIC Team Members. The position will maintain program files, calendars, and funding-related documentation and serve as the liaison between BNPA and the State of Arizona Archives to ensure records are maintained in accordance with state and program requirements. The position will support several BNPA programs, provide facility and operational assistance, and serve as backup to Bureau teams as needed. The position may also be required to attend meetings at alternate locations and travel when necessary. This role supports BNPA's commitment to an inclusive, diverse, and equitable workplace that reflects the communities served by ADHS.

Job Duties

Responsibilities include:

• Providing Spanish and English assistance to clients contacting the State WIC Hot-line, ensuring participants have timely access to information, assistance, referrals, and appropriate WIC resources.
• Manage BNPA record retentions by sorting, screening, identifying, classifying, listing, packaging, tagging, and delivering BNPA documents to the receiving official. Serving as the primary liaison between BNPA and the State of Arizona Archiving Office to ensure proper records retention and compliance with applicable requirements.
• Coordinates special projects as assigned, planning, operational reports, meeting coordination, document management and the coordination / maintenance of supplies and equipment in house.
• Provides facilities support to the BNPA state inventory control program; monitoring, tracking and reconciliation of all office equipment.
• Provided administrative support for all the BNPA. including processing daily mail and incoming shipments.
• Serve as assistant tenant coordinator, as needed.
• Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge Of:

• Rules and regulations concerning archiving for all BNPA programs by program and the State government.
• State Asset maintenance and control.
• General office procedures and policies.
• General rules of correspondence preparation.
• Performance management model and continues quality improvement methods in a public health setting.

Skilled In

• Microsoft Office software.
• Google Workspace.
• Math computations and solving math problems.
• Grammar and spelling to proof BNPA materials and correspondence.

Ability To

• Interpersonal communication.
• Work with diverse groups of employees.
• Multitask.
• Resolve or handle conflict.

Selective Preference(s)

• High School Diploma or equivalent, Spanish speaking, skilled in Microsoft Office and/or Google Workspace, has experience with telephone customer service, and administrative duties.

Pre-Employment Requirements

• Valid AZ Driver's License

Benefits

• Affordable medical and dental insurance plans
• Paid vacation and sick time
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• 10 paid holidays per year
• Wellness program and plans
• Life insurance
• Short/long-term disability insurance
• Defined retirement plan
• Award winning infant at work program
• Credit union membership
• Transit subsidy
• ADHS Student Assistance Pilot Program

Retirement

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.

Contact Us

The State of Arizona is an Equal Opportunity/ Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing [e-mail]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.