Operations Program Manager 4

Oracle; United States; On-site; USD 102,000 - 210,000; Full time

Benefits offered by this job

Comprehensive benefits package

401(k) with company match

Paid time off and holidays

Job summary

Oracle is seeking a Principal Operations Business Manager to lead planning, coordination, and administration of Executive Protection Services. This role will drive budgeting, expense tracking, workforce scheduling, and vendor coordination while delivering accurate reports and program outcomes.

Working closely with protection leadership and cross‑functional partners, you will translate operational needs into actionable plans, maintain discretion, and manage changing priorities in a fast-paced

Qualifications

• Experience in business operations, analysis, or program management.
• Budgeting, forecasting, expense management, and financial reporting experience.
• Experience coordinating complex schedules and priorities.
• Strong analytical, organizational, and problem-solving skills.
• Proficiency with spreadsheets and reporting tools.
• Excellent written and verbal communication with leadership.
• Discretion and ability to handle confidential information.
• Adaptability to changing requirements and deadlines.

Responsibilities

• Coordinate day-to-day ops for Executive Protection Services and dependencies.
• Support budget planning, forecasting, and financial reports for leadership.
• Manage purchasing, POs, invoices, expenses, and vendor payments.
• Maintain staffing schedules and coverage for travel and events.
• Coordinate domestic and international travel logistics and expenses.
• Align operational support with executive schedules and events.
• Oversee contractor/vendor onboarding, contracts, and budgets.
• Lead projects and programs with milestones and risk reporting.
• Develop dashboards and management reports on spend and utilization.
• Analyze processes and propose efficiency improvements.
• Maintain accurate program records and documentation, handling sensitive info.
• Provide timely coordination during urgent or after-hours needs.

Skills

Budgeting & forecasting

Expense management

Scheduling & staffing

Vendor coordination

Reporting & analytics

Program delivery

Discretion & confidentiality

Stakeholder communication

Tools

Spreadsheets

Reporting tools

Project management systems

Job description

Job Description

The Principal Operations Business Manager supports the planning, coordination, and ongoing administration of Oracle’s Executive Protection Services. This role manages business processes across budgeting, expense tracking, workforce scheduling, vendor coordination, reporting, and program delivery.

Job Description

The Principal Operations Business Manager supports the planning, coordination, and ongoing administration of Oracle’s Executive Protection Services. This role manages business processes across budgeting, expense tracking, workforce scheduling, vendor coordination, reporting, and program delivery. Working closely with Executive Protection leadership, protection personnel, executive administrative teams, and internal business partners, this individual translates operational needs into organized plans, accurate reporting, and reliable execution. The role requires sound judgment, attention to detail, discretion, and the ability to manage changing priorities in a sensitive, fast‑paced environment.

Responsibilities

• Coordinate day‑to‑day business operations for Executive Protection Services, maintaining processes, tracking commitments, and resolving administrative dependencies.
• Support annual budget planning, forecasting, and ongoing financial analysis. Track expenditures, identify variances, and prepare reports to inform leadership decisions.
• Coordinate purchasing, purchase orders, invoice processing, expense reconciliation, and vendor payments in partnership with Finance and Procurement.
• Maintain staffing schedules and coverage plans under the direction of Executive Protection leadership, accounting for travel, events, time off, training, and changing operational requirements.
• Coordinate administrative and logistical support for domestic and international protective assignments, including travel arrangements, accommodations, transportation, and related expenses.
• Partner with executive administrative teams and other stakeholders to align operational support with executive schedules, business travel, and events.
• Support contractor and vendor administration, including onboarding coordination, service documentation, contract renewals, and tracking against approved agreements and budgets.
• Manage assigned projects and program initiatives, including defining scope, establishing milestones, tracking dependencies, and communicating progress, risks, and decisions.
• Develop and maintain dashboards, metrics, and management reports covering spending, staffing, resource utilization, and program performance.
• Analyze business processes and recommend improvements that strengthen efficiency, financial visibility, and service delivery.
• Maintain accurate program records, operating procedures, and business documentation in accordance with applicable policies and information‑handling requirements.
• Handle confidential executive, personnel, financial, travel, and security information with discretion.
• Provide timely operational and administrative coordination during schedule changes, urgent requests, or other time‑sensitive situations, including outside standard business hours as required.

Qualifications

• Relevant experience in business operations, business analysis, program management, or a related discipline.
• Demonstrated experience supporting budgets, forecasts, expense management, purchasing, and financial reporting.
• Experience coordinating complex schedules, resources, and multiple concurrent priorities.
• Strong analytical, organizational, and problem‑solving skills, with the ability to turn operational information into actionable recommendations.
• Proficiency with spreadsheets, reporting tools, and project management systems.
• Strong written and verbal communication skills and the ability to work effectively with leadership, operational teams, and cross‑functional partners.
• Demonstrated ability to exercise discretion and handle highly confidential information.
• Ability to adapt to changing requirements and deliver accurate work within time‑sensitive deadlines.

Preferred Qualifications

• Experience supporting executive protection, corporate security, global security operations, or another high‑discretion operational function.
• Experience coordinating international travel and logistics.
• Familiarity with enterprise finance, procurement, expense management, and workforce scheduling systems.
• Experience developing operational dashboards, documenting processes, and leading business process improvements.

Disclaimer

Certain U.S. based or U.S. customer or client‑facing roles may be required to comply with applicable requirements, such as immunization/occupational health mandates, and/or drug testing requirements.

Range and benefit information provided in this posting are specific to the stated locations only

US: Hiring Range in USD from: $102,300 - $209,500 per year. May be eligible for bonus and equity.

Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.

Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.

Oracle US offers a comprehensive benefits package which includes the following:

• Medical, dental, and vision insurance, including expert medical opinion
• Short term disability and long term disability
• Life insurance and AD&D
• Supplemental life insurance (Employee/Spouse/Child)
• Health care and dependent care Flexible Spending Accounts
• Pre-tax commuter and parking benefits
• 401(k) Savings and Investment Plan with company match
• Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
• 11 paid holidays
• Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
• Paid parental leave
• Adoption assistance
• Employee Stock Purchase Plan
• Financial planning and group legal
• Voluntary benefits including auto, homeowner and pet insurance

The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.

As part of Oracle's onboarding process and consistent with applicable law, US‑based employees are required to complete identity verification, which involves the collection and processing of their biometric information. Accommodations to this requirement may be granted following an individualized assessment.

About Us

Only Oracle brings together the data, infrastructure, applications, and expertise to power everything from industry innovations to life‑saving care. And with AI embedded across our products and services, we help customers turn that promise into a better future for all. Discover your potential at a company leading the way in AI and cloud solutions that impact billions of lives.

True innovation starts when everyone is empowered to contribute. That’s why we’re committed to growing a workforce that promotes opportunities for all with competitive benefits that support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.

We’re committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing [e-mail] or by calling 1-888-404-2494 in the United States.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.