Operations Program Administrator

NOVA Parks; Fairfax (VA); On-site; USD 96,000 - 115,000; Full time

Benefits offered by this job

Medical and dental insurance

Annual bonus

Retirement plan

Job summary

NOVA Parks is seeking an Operations Program Administrator to develop and manage safety, risk, and insurance programs from its Fairfax Station headquarters. The role advises management on safety policies, coordinates operations contracts and purchasing, and ensures compliance with OSHA, VOSH, and other regulations.

The in-office position reports to the Director of Park Operations, with responsibilities to manage insurance programs and risk, lead safety initiatives, and supervise staff within the

Qualifications

• Bachelor’s degree from an accredited four-year college or university in park management, recreation resource management, safety management, business, public administration, or a related field.
• Five years of progressively responsible experience, with at least three years of staff supervision in performing responsible technical safety-related work.

Responsibilities

• Develop, implement, administer, and maintain safety programs, procedures, policies, and manuals.
• Coordinate and participate in loss control audits conducted by NOVA Parks’ insurers.
• Organize and lead the NOVA Parks Safety Committee.
• Provide direction and supervision to the Aquatics Manager and aquatic safety program.
• Develop and issue safety status reports for park and HQ management.
• Monitor federal and state laws related to workplace safety.

Skills

Safety program development

Risk management

Incident investigation

Insurance administration

Contract management

Procurement procedures

Safety training

Regulatory compliance

Communication

Leadership

Education

Bachelor’s degree in park management or related field

Tools

MS Office

Job description

The Operations Program Administrator develops, implements, and administers NOVA Parks’ safety, risk management, insurance, and designated operations programs. This position serves as a principal advisor to management on safety policies, risk management practices, and related training; administers organizational insurance programs; and coordinates operational initiatives, contracts, purchasing, and specialized programs within the Operations Department. The position exercises independent judgment in the administration of assigned responsibilities under the general direction of the Director of Park Operations. Annual performance goals will be established for the position.

This is an in-office position. Work will be performed at the Headquarters office located in Fairfax Station, VA.

Hiring Salary Range: $95,772.04 - $115,306.78

ESSENTIAL FUNCTIONS

Develop, implement, and monitor safety programs:

• Develop, implement, administer, and maintain safety programs, procedures, policies, and manuals.
• Provide needed support and guidance regarding NOVA Parks’ risk management.
• Coordinate and participate in loss control audits conducted by NOVA Parks’ insurers.
• Organize and lead the NOVA Parks Safety Committee.
• Provide direction and supervision to the Aquatics Manager and NOVA Parks’ aquatic safety program.
• Develop and issue safety status reports for park & HQ management.
• Monitor federal and state laws, regulations, and standards related to workplace and operational safety issues.
• Maintain effective relationships with member jurisdiction risk management personnel.
• Maintain current knowledge of trends and required certifications in safety management areas.
• Coordinate with Human Resources Administrator on Safety Training Program.
• Maintain files and records of accident reports and investigations, training programs and schedules, inspection schedules and findings, safety policies and manuals, and current safety reference information.
• Conduct work-site inspections for hazards and safety compliance/violations.
• Document and communicate findings; provide recommendations for improvements, instructions for the proper methods and procedures to be followed, and recommendations on necessary equipment to be purchased.

Manage incident investigation, reporting, and insurance administration:

• Ensure consistent and thorough incident investigation by supervisors and completion of appropriate paperwork.
• Conduct follow-up investigation as needed and document findings.
• Procure, administer, and manage all NOVA Parks insurance programs including property, general liability, workers’ compensation, and other non-benefit insurances.
• Act as principal contact with insurance companies and consult regarding insurance issues.
• Manage the annual preparation, compilation and submission of applications, data schedules, and documents needed to obtain coverage renewals and to secure new insurance.
• Maintain contact with legal counsel on insurance related issues.
• Maintain a database of incident statistics; review and analyze to determine trends and patterns; provide reports.
• Recommend risk-mitigation measures based on insurance claims and incident trends.
• Handle insurance claim submission and follow up.

Develop, implement, and monitor Operations Programs:

• Develop and administer an invasive management plan for NOVA Parks properties.
• Administer the Roving Park Naturalist and Title I Field Trip Grant Program.
• Coordinate equipment and service purchasing and agreements for the Operations Department.
• Assist with the preparation and administration of requests for proposals and/or information.
• Ensure contracts meet NOVA Parks standards.
• Prepare, administer, renew, and monitor rental house lease agreements.
• Perform special projects as directed by the Director of Park Operations.

REQUIRED QUALIFICATIONS

Education: A bachelor’s degree from an accredited four-year college or university in park management, recreation resource management, safety management, business, public administration, or a related field, supplemented by experience in insurance and risk management or another closely related field; or an equivalent combination of education, training, and experience that provides the knowledge and skills necessary to perform the duties of the position.

Physical: Non-manual and manual work with strength and dexterity necessary to perform all required tasks, including lifting, stooping, bending, and working in tiring and uncomfortable positions in field and office setting.

Experience: Five years of progressively responsible experience, with at least three years of staff supervision in performing responsible technical safety-related work in a park or industrial environment, or any equivalent combination of education, training, or experience which provides:

• Considerable knowledge of the principles, methods, and practices of public safety administration.
• Knowledge of federal OSHA and Virginia occupational and safety health (VOSH) regulations.
• Knowledge of local municipal government health department codes.
• Knowledge of risk management and insurance.
• Experience developing and implementing new safety programs.
• Knowledge of procurement procedures.
• Knowledge of invasive management practices.
• Experience managing full-time and part-time programming staff.
• Knowledge of a variety of operations including but not limited to: waterparks, golf, camping, and special events.
• Proficiency in using computers and standard business software applications.
• Strong communication, analytical, and organizational skills.
• Ability to interact effectively with personnel at all levels of an organization.
• Ability to make informed decisions regarding safety matters.
• Ability to maintain knowledge of current trends in safety management.
• Ability to acquire and maintain training and professional certifications.
• Possession of, or ability to obtain and maintain, a valid driver’s license with a safe driving record.
• Regular and predictable attendance is an essential function of the position.

Benefits

This position is a benefit eligible position. Benefits include medical and dental insurance, life insurance, long-term disability, retirement plan, and more. This role is eligible to receive an annual bonus calculated as a percentage of the company’s net revenue. Distribution, timing, and metrics are discretionary and subject to individual and business performance.

Background Check: The successful candidate will be required to undergo a thorough pre-employment background check.

Testing: The Operations Program Administrator position is classified as a safety sensitive position. Candidates for full-time, safety sensitive positions must submit to a pre-employment drug screening and achieve a negative result as a condition of employment.

It is the policy of the Northern Virginia Regional Park Authority to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-352-5900 and ask for Human Resources for assistance.