Open Rank Research and Grants Specialist (Entry - Senior)

University of Colorado Anschutz; Aurora (CO); Hybrid; USD 50,160 - 79,076; Full time

Benefits offered by this job

Medical plan options

Dental plan options

Disability, Life, Vision insurance

Tuition Benefit

ECO Pass

Job summary

University of Colorado Anschutz Medical Campus in Aurora, CO seeks an Open Rank Research and Grants Specialist to manage high-level research financial tasks and oversee post-award grant operations. You will collaborate with PIs, Division Administrators, and the Office of Grants and Contracts to ensure compliant billing and reporting.

The role involves preparing reports, ensuring award terms are met, and coordinating with sponsors on progress and subcontract activities. Hybrid schedule offered.

Qualifications

• Bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or related field.
• One year of professional-level experience in sponsored project administration (intermediate level) or two years (senior level).
• Applicants must meet minimum qualifications at the time of hire.

Responsibilities

• Creates/monitors/maintains monthly financial reports for all PI's with research funding and reports for leadership.
• Ensures award setup reflects terms and conditions; requests rebudgeting as needed.
• Prepares documentation for OGC to draft subcontracts; monitors contract execution, invoicing, and compliance.
• Reviews expenditures to ensure compliance with policies, laws, and sponsor rules.
• Completes Journal Entries and Payroll Expense transfers on grant accounts.
• Process progress reports (RPPRs) with PI inputs for sponsors.
• Provide post-award services for Clinical Trials.

Skills

Effective communication

Oral and written communication

Customer service

Education

Bachelor's degree (related field)

Tools

InfoEd

m-Fin

Concur

Job description

University of Colorado Anschutz Medical Campus

Department: Medicine - Divisions of Endocrinology and Rheumatology

Job Title: Open Rank Research and Grants Specialist (Entry - Senior)

Position #: 00851110 - Requisition #: 40594

Job Summary

The Department of Medicine, Divisions of Endocrinology and Rheumatology, seeks a Research and Grants Specialist at the Anschutz Medical Campus in Aurora, CO. The Research and Grants Specialist is responsible for high-level research-related financial tasks and will help oversee post-award grant operations. This position will work closely with the Division Administrators, PIs and key administrative staff with the divisions to ensure accurate grant and clinical trial contracting. This position will also interact with and collaborate closely with the Office of Grants and Contracts (OGC) and external sponsors on billing and financial reporting.

Key Responsibilities

• Creates/monitors/maintains monthly financial reports for all PI's that have research funding as well as reports for leadership in the Division.
• Ensures that the award setup accurately reflects the terms and conditions of the award as well as anticipated spending; requests appropriate rebudgeting from OGC and/or sponsor when required.
• Prepares documentation for OGC to draft subcontracts; monitors contract execution, account set-up, invoicing, and compliance.
• Reviews all expenditures to ensure that division researchers adhere to institutional policies and procedures, as well as to all applicable federal, state, and sponsor rules and regulations.
• Completes Journal Entries and Payroll Expense transfers as needed on grant accounts.
• Works with Pre-Award Coordinator or Pre-Award Shared Services to process progress reports, including working with Principal Investigators to prepare and submit progress reports (RPPRs) as required by project sponsors.
• Provide post-award services for Clinical Trials.

Work Location

Hybrid - this role is eligible for a hybrid schedule of 2-3 days per week on campus and as needed for in-person meetings in Aurora, CO.

Why Join Us

About the Divisions of Endocrinology and Rheumatology

The Divisions of Endocrinology and Endocrinology are national leaders in innovative research, medical education, and excellent patient care. This position is a critical and valued team member that assists the divisions in advancing their work in all mission areas of academic medical education and communicating those successes. This position will work closely with the Division Administrators and administrative staff in a growing division offering opportunities for career growth and learning.

About the University of Colorado Anschutz Medical Campus

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education, and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children\'s Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu.

Why work for the University?

We have AMAZING benefits and offerexceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications

Minimum Qualifications

Entry Level

• Bachelor\'s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution.

Intermediate Level

• Bachelor\'s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, research, communications, marketing, business administration, business, or other closely related field.
• One (1) year of professional-level experience in sponsored project administration.

Senior Level

• Bachelor\'s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, research, communications, marketing, business administration, business, or other closely related field.
• Two (2) years of professional-level experience in sponsored project administration.
• A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Experience working in a healthcare environment.
• Three (3) years of grant experience at an institution of higher learning.
• Experience with University of Colorado finance systems (i.e., InfoEd, m-Fin, Concur, Marketplace).
• Clinical, laboratory, or research experience.
• Contracts and finance experience.
• Program and/or project management experience.

Conditions of Employment

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills and Abilities

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.

Screening of Applications Begins

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by August 15th, 2026. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range

The starting salary range (or hiring range) for this position has been established as:

• Entry Level: $50,160 - $67,215
• Intermediate Level: $54,586 - $73,145
• Senior Level: $59,012 - $79,076

The above salary range (or hiring range) represents the University\'s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Equal Employment Opportunity Statement

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [e-mail].

Background Check Statement

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Schedule

Full-time