Program Coordinator - Master of Science in Anesthesiology

University of Colorado; Aurora (CO); On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

Tuition Benefit

ECO Pass

Paid Time Off

Job summary

The University of Colorado in Aurora, CO seeks an administrative professional to support teaching and educational services within the Department of Anesthesiology. The role emphasizes program administration, data management, recruitment, and budget oversight with a strong orientation to independent work and cross‑functional collaboration.

Onsite work is required initially, with possible hybrid arrangements after onboarding.

Qualifications

• Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution and 1 year of professional experience.
• A combination of education and related experience may be substituted for a bachelor’s degree on a year-for-year basis.
• Preferred: two or more years in an academic setting and experience with data management.

Responsibilities

• Coordinates all aspects of the Program.
• Works with Program students and visiting students to complete clinical onboarding for rotations.
• Provides support to Program Leadership and faculty involved in the Program.
• Synthesizes information on the program to inform decisions.
• Creates and maintains educational database files using technology platforms.
• Assists with admissions and recruitment activities, information sessions, and interview day needs.
• Assists with purchasing activities and learns institutional purchasing parameters.

Skills

Customer service

Communication

Organizational skills

Interpersonal skills

Adaptability

Education

Bachelor’s degree in Education/Related Field

Tools

Microsoft Office Suite

CORE ELMS

Examsoft

CU Marketplace

Concur Travel & Expense

CU-SIS

Job description

Job Summary

Jobs in this career family provide direct professional support for the university's teaching and/or educational service mission. Functions include academic advising/counseling, student personnel administration, recruitment and admissions, registration, financial aid, faculty affairs, library services, curriculum administration, and others involving direct support of the educational mission of an academic unit.

Professionals at the intermediate level are responsible for exercising discretion, analytical skills, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying, and sharing knowledge directly related to a professional field. At the intermediate level, duties may be more limited in scope and are performed with guidance and direction from other professionals.

Senior Professionals are responsible for exercising discretion, analytical skills, and personal accountability across a wide range of areas, including academic, administrative, managerial, and student services functions. Work involves creating, integrating, applying, synthesizing and sharing knowledge directly related to a professional field. Work is performed fully independently.

Key Responsibilities

Program Administration (55%)

• Coordinates all aspects of the Program
• Works closely with Program students and visiting students to complete clinical onboarding for rotations
• Provides support to Program Leadership as well as didactic and clinical faculty who are involved in the Program
• Synthesizes information regarding current state of program in order to make informed decisions

Program Data and Recordkeeping (20%)

• Creates and maintains educational database files with the assistance of various technology platforms

Program Recruitment (15%)

• Assists in the admissions and recruitment process: leads information sessions, talks with prospective students live or via email, reviews program applications, coordinates interview day needs, etc.

Purchasing & Budget Oversight (10%)

• Assists with purchasing activities; able to learn and comply with all relevant institutional parameters around purchasing

Work Location

Onsite – this role is expected to work onsite for at least 3 months and is located in Aurora, CO. At the manager’s discretion, the individual could be eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us

The University of Colorado School of Medicine and the Department of Anesthesiology is a world-class medical destination at the forefront of transformative education, science, medicine, and healthcare. The Department of Anesthesiology has several clinical specialties and is a nationally recognized leader in anesthesiology and peri-operative medical education. We are dedicated to developing leaders in anesthesiology and perioperative medicine who demonstrate clinical excellence, professionalism, and a commitment to life-long learning. Our faculty have a resolve to create an exciting academic environment that will build upon what is already recognized as one of the finest residency programs in the country, and by advancing education within our specialty, we continue to improve the lives of learners and patients in a complex and evolving world of medicine.

But we cannot do it all without our staff! Join a growing and diverse administrative team that strives to support and improve our education, research, and clinical missions. Joining the Business Operations Administrative team specifically means joining a tight-knit and collaborative team that works closely with faculty leaders and learners in a highly rewarding environment. Outside of the team itself, Department of Anesthesiology staff members have the opportunity to collaborate on projects across diverse teams and committees and take part in various activities throughout the year. All Department of Anesthesiology staff have access to the University of Colorado’s second-to-none benefits package, retirement plans, significant vacation and sick leave, 11+ paid holidays/year, tuition assistance, and wellbeing resources.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications

Minimum Qualifications

Professional Level

• Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution and 1 year of professional experience.
• A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.

Senior Professional Level

• Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution and 2 years of professional experience.
• A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Two (2) or more years of experience working in an academic setting.
• Experience with data management.

Conditions of Employment

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills and Abilities

• Outstanding customer service skills with both internal and external customers.
• Ability to communicate efficiently and effectively with administrative personnel, physicians, APPs, students/prospective students, staff and other constituents, in written communications and oral presentations.
• Interpersonal skills working with students and others in an environment of high volume and stress.
• Organizational skills with ability to plan and organize program needs and activities, establish work priorities and ensure completion of activities, both individually and when assisting others with work tasks.
• Knowledge of, or ability to, become fully competent in computer programs and platforms essential to the Program, including the Microsoft Suite (Word, Excel, Access, PowerPoint, Outlook) and CORE ELMS, Examsoft, CU Marketplace, Concur Travel & Expense, and CU-SIS. Software used will continue to change, so adaptability to new electronic programs and tools is essential.
• Ability to understand and apply regulatory requirements at the program level.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

Anticipated Pay Range

• Intermediate Professional: $48,989 - $65,645
• Senior Professional: $52,961 - $70,968

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [e-mail] .

Background Check Statement

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Schedule

Full-time