Operations & Procurement Specialist

Aircond Corporation; Charlotte (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

EMCOR Services Aircond is seeking an Operations Support Specialist to coordinate procurement, vendor relations, and office operations. You will support project purchases, maintain documentation, and ensure smooth handoffs to Billing.

The role requires HVAC knowledge, 2+ years of related experience, and strong communication. A HS diploma is required; familiarity with COINS ERP and Microsoft 365 is a plus. This is an on-site position supporting multiple regions.

Qualifications

• Minimum 2 years of HVAC, field services, construction, or related operations support.
• High school diploma or GED required.
• Proficiency with Microsoft 365.
• Experience with service management software (e.g., COINS) a plus.
• Strong written and verbal communication skills and attention to detail.

Responsibilities

• Support procurement and vendor coordination for regional operations.
• Assist project managers with purchases and quotes.
• Maintain office operations, documentation, and handoff to Billing.
• Own the uniform program: ordering, tracking, reconciliation.
• Manage mail, shipping, and inventory; organize deliveries.
• Plan and coordinate office meetings and events.
• Provide basic IT and office tech support; report equipment issues.
• Perform other duties to support evolving priorities.

Skills

HVAC knowledge

Administrative support

Customer service

Microsoft 365

COINS ERP

Communication

Education

High School Diploma or GED

Tools

Microsoft 365

COINS ERP

Job description

EMCOR Services Aircond is seeking an Operations Support Specialist to coordinate procurement, vendor relations, and office operations. You will support project purchases, maintain documentation, and ensure smooth handoffs to Billing.

The role requires HVAC knowledge, 2+ years of related experience, and strong communication. A HS diploma is required; familiarity with COINS ERP and Microsoft 365 is a plus. This is an on-site position supporting multiple regions.