Operations & Payroll Admin — Expanded Education

New-England-Conservatory-of-Musi; Boston (MA); On-site; USD 60,000 - 65,000; Full time

Job summary

New England Conservatory (NEC) seeks an Office Administrator for Expanded Education to ensure smooth financial and administrative operations across non-degree programs, including NEC Prep, Adult Education, and Summer Programs.

The role reports to the Chief Growth Officer and oversees payroll, invoicing, contracts, and internal budgeting while coordinating calendars and communications with faculty, staff, students, and families.

Qualifications

• Bachelor’s degree or equivalent in business operations, administration, higher education, or arts management.
• 2–4 years of experience in payroll, finance, or operational administration (higher education or nonprofit strongly preferred).
• Familiarity with ASAP, ADP, and CRM tools such as Slate; strong Excel and Google Workspace skills.
• Professional, warm, and responsive communication; high discretion with confidential information.

Responsibilities

• Process faculty payroll in partnership with Payroll and HR teams; reconcile monthly in ASAP and ADP.
• Manage invoice processing and vendor payments; track expenses and report against budgets.
• Coordinate financial/enrollment reporting, invoicing, and collection on student accounts.
• Issue and track faculty contracts; maintain records of receipts, exceptions, and changes.
• Provide calendar support to the Chief Growth Officer; coordinate meetings and events; draft communications.

Skills

Payroll

Finance

Operations

Communication

Discretion

Time management

Education

Bachelor’s degree or equivalent

Tools

ASAP

ADP

Slate

Excel

Google Workspace

Job description

New England Conservatory (NEC) seeks an Office Administrator for Expanded Education to ensure smooth financial and administrative operations across non-degree programs, including NEC Prep, Adult Education, and Summer Programs.

The role reports to the Chief Growth Officer and oversees payroll, invoicing, contracts, and internal budgeting while coordinating calendars and communications with faculty, staff, students, and families.