Operations Manager (UUVeatch)

The Unitarian Universalist Veatch Program at Shelter Rock; Manhasset (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Excellent benefits

Job summary

The Unitarian Universalist Veatch Program at Shelter Rock is seeking an Operations Manager to oversee day-to-day operations for a national grantmaking program and lead system improvements. You will supervise staff, manage budgets, and coordinate with program staff to ensure efficient operations.

The role requires 8–10 years of operations experience, strong leadership, and expertise in grantmaking processes.

Qualifications

• Bachelor's degree required; graduate degree preferred.
• 8–10 years of operations/administration experience.
• Experience integrating operations with program development and policies.
• Experience with foundations and grantmaking systems preferred.

Responsibilities

• Oversee grantmaking processes and program operations.
• Manage grants data, reporting, and integration with systems.
• Lead HR, budget planning, vendor management and board support.
• Coordinate with the Executive Director on staffing and strategic planning.

Skills

Operations management

Leadership

Project management

Budgeting

Communication

Education

Bachelor's degree

Graduate degree

Tools

Foundant

Salesforce

Microsoft Office

CRM systems

Job description

The Unitarian Universalist Veatch Program at Shelter Rock is the national philanthropic giving program of the Unitarian Universalist Congregation at Shelter Rock in Manhasset, New York. We have been a leader in progressive philanthropy since 1959. We provide long-term general support for non-profit organizations throughout the United States that reflect the values and philosophy of Unitarian Universalism. Veatch grantees are building the base for progressive social change in the United States, including engaging in constituent-led organizing, civic engagement and advocacy efforts. We are a multi-issue funder, including support for environmental justice, worker rights, gender justice, racial equity and immigrant rights.

The Operations Manager is responsible for the overall management and supervision of day-to-day operations for a $12.5 million/200 grantees, national grant making program. The Operations Manager is charged with creating, improving and overseeing the tools, systems and policies to support optimal grantmaking of the Veatch program. In addition, the Operations Manager oversees administrative functions and staff, human resource management and process design, internal efficiency, Board experience, budget and financial administration, grant making processes and data system integration.

The Operations Manager is a full-time position and reports directly to the Executive Director of the Veatch Program.

Essential Duties and Responsibilities

The Operations Manager is a critical position with wide-ranging responsibilities within the Veatch Program. Key duties and responsibilities include:

• Oversee the development, with program staff, of the design, refinement and maintenance of grant making processes for all grants programs.
• Manage the application process, grants information and process grants data using Foundant, the current grants management system (GMS).
  • Develop and maintain all reporting and data management through efficient systems.

Engage vendors and staff in developing new digital systems for staff communication and contact management, including Salesforce.

• Manage the completion of the grant making dockets, and Board packets.
• Serve as operations team leader and supervisor to support engagement of all Veatch staff, as well as full implementation of workflow and use of systems.
• Maintain sound practices and manage staff and consultants on conducting financial due diligence with grantees.

HR Systems

• Develop and manage consultant contracts and relationships with outside vendors.
• Develop and oversee internal employee practices, goal setting, benchmarks and evaluation processes, in collaboration with the Executive Director and the congregation’s systems.
• Directly supervise operations and administrative staff.
• Coordinate with Executive Director on hiring for new staff.
• Ensure that the responsibility for each staff position is defined and understood.
• Manage time sheets and payroll reporting for operations staff.

Executive Responsibility

• Be available to partner with and assume the responsibilities of the Executive Director when he/she is unavailable.
• Engage with Board members to ensure their preparation for their responsibilities.
• Attend Board meetings and retreats as needed.
• Delegate and supervise administrative preparations for Board meetings and retreats.
• Engage with the Executive Director and program team in strategic planning and program oversight.

Board Support, Congregational Engagement and Communication

• Support the execution of education programs for the Veatch Board and congregation.
• Staff any Board task forces and subcommittees as needed.

Finance and Budget

• Advise the Executive Director on financial matters.
• Establish and maintain budget development and monitoring systems and reports for grant allocations and administrative costs.
• Oversee staff compliance as well as efficient coordination with the congregation’s finance office for expenses, invoices and contracts.

Professional Leadership

• Maintain relationships with peer managers to stay connected to developments in the field.
• Keep professional expertise current relative to issues and program areas.
• Bring current knowledge and learning into the Veatch Program’s operations.

Key Qualifications and Requirements:

Education and Work Experience

• Bachelor’s Degree required. Graduate degree or equivalent relevant professional experience preferred.
• At least 8-10 years of experience in operations and administration as outlined, including integration of operations with program development and organizational policies and practices.
• Prior experience working with foundations and grant making systems preferred.
• Experience managing distributed/remote teams is a plus.

Professional Skills

• Able to support and work with individuals and organizations representing a mix of racial, ethnic, religious and socio-economic backgrounds.
• Excellent writing and verbal communications skill, accuracy, and attention to detail.
• Capacity for taking initiative and working both independently and collaboratively.
• Accuracy and attention to detail.
• Ability to oversee the development of a data system, and other complex projects.
• Multi-faceted. Able to manage and meet competing deadlines and a fast pace.
• Team approach, strong collaboration skills, high social and relational capacity, and positive attitude.
• Understanding and acceptance of the philosophy and values of Unitarian Universalism and the program priorities of the UU Veatch Program.
• Excellent computer skills specifically with Microsoft Office Suite.
• Experience using videoconferencing and other technology to support virtual teams.
• Knowledge of grant making systems such as Foundant and CRM’s such as Salesforce.

Competitive based on experience, with excellent benefits.

The Unitarian Universalist Congregation at Shelter Rock invites applications from candidates regardless of race, gender, sexual orientation, age or disability. The Unitarian Universalist Veatch Program at Shelter Rock is an Equal Opportunity Employer and complies with the Americans with Disability Act.