Operations Manager - Registered Investment Advisory

Enterprise Recruiting Company; United States; Presencial; USD 110.000 - 120.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

100% employer-paid health insurance

Safe Harbor 401(k) with company match

Paid Time Off

Employee Stock Plan

Onsite role in Boca Raton, FL

Descripción de la vacante

Enterprise Recruiting Company seeks an experienced Operations Manager to lead day-to-day operations at an on-site Boca Raton, FL office. The role supports advisors, HR admin, technology, and compliance across the firm, ensuring scalable processes and strong internal controls.

The ideal candidate brings a decade of RIA operations experience, excels at cross-functional collaboration, and can improve efficiency while maintaining top-notch client service.

Formación

• Minimum 10 years of operations experience within a Registered Investment Advisory (RIA) firm is required.
• Strong understanding of RIA operational workflows and advisor support.
• Experience with Fidelity and Charles Schwab custodial platforms.
• Experience with Orion Advisor Technology is preferred.
• Wealthbox CRM is a plus.
• Previous experience with HR administration, onboarding, employee benefits, and new hire training.
• Payroll experience, preferably using BambooHR or a similar platform.
• Advanced proficiency with Microsoft Excel, PowerPoint, Outlook, and OneDrive.
• Excellent organizational, multitasking, and project management skills.
• Strong written and verbal communication skills.
• Self-motivated, collaborative, and able to thrive in a fast-paced environment.

Responsabilidades

• Manage the firm's day-to-day operational functions and internal workflows.
• Partner with firm leadership to improve operational efficiency and scalability.
• Coordinate employee onboarding, orientation, and new hire training.
• Assist with HR administration, employee benefits, and personnel-related processes.
• Process payroll and maintain employee records using BambooHR (or similar HRIS/payroll platform).
• Serve as the primary operational liaison with the firm's Compliance department to ensure internal processes align with regulatory requirements.
• Support advisor operations, account administration, and custodial relationships.
• Coordinate with third-party vendors and technology providers.
• Develop, document, and improve operational procedures and best practices.
• Create reports, presentations, and operational analyses using Microsoft Excel and PowerPoint.
• Manage and organize firm documentation using Microsoft OneDrive and other cloud-based systems.
• Provide operational support for firm initiatives, projects, and strategic growth.

Conocimientos

Operations management

Process improvement

HR administration

Payroll processing

Microsoft Excel

PowerPoint

Communication

Team collaboration

Herramientas

BambooHR

Orion Advisor Technology

Wealthbox CRM

Fidelity

Charles Schwab

Microsoft Excel

Descripción del empleo

Job Description

Operations Manager - Boca Raton, FL (Onsite)

Our client is a well-established, highly respected Registered Investment Advisory (RIA) firm seeking an experienced Operations Manager to work on-site in Boca Raton, overseeing the day-to-day operational functions of the business and supporting the firm's continued growth. This is a unique opportunity to join a close-knit team that offers outstanding work-life balance, exceptional employee retention, and a clear long-term career path into executive leadership.

The ideal candidate is an experienced RIA operations professional who enjoys wearing multiple hats, improving processes, supporting advisors, and serving as a key resource across operations, HR administration, technology, and compliance.

Responsibilities

• Manage the firm's day-to-day operational functions and internal workflows.
• Partner with firm leadership to improve operational efficiency and scalability.
• Coordinate employee onboarding, orientation, and new hire training.
• Assist with HR administration, employee benefits, and personnel-related processes.
• Process payroll and maintain employee records using BambooHR (or similar HRIS/payroll platform).
• Serve as the primary operational liaison with the firm's Compliance department to ensure internal processes align with regulatory requirements.
• Support advisor operations, account administration, and custodial relationships.
• Coordinate with third-party vendors and technology providers.
• Develop, document, and improve operational procedures and best practices.
• Create reports, presentations, and operational analyses using Microsoft Excel and PowerPoint.
• Manage and organize firm documentation using Microsoft OneDrive and other cloud-based systems.
• Provide operational support for firm initiatives, projects, and strategic growth.

Qualifications

• Minimum 10 years of operations experience within a Registered Investment Advisory (RIA) firm is required.
• Strong understanding of RIA operational workflows and advisor support.
• Experience working with Fidelity and Charles Schwab custodial platforms.
• Experience with Orion Advisor Technology is preferred.
• Experience with Wealthbox CRM is a plus.
• Previous experience with HR administration, including onboarding, employee benefits, and new hire training.
• Payroll experience, preferably using BambooHR or a similar platform.
• Advanced proficiency with Microsoft Excel, PowerPoint, Outlook, and OneDrive.
• Excellent organizational, multitasking, and project management skills.
• Strong written and verbal communication skills.
• Self-motivated, collaborative, and able to thrive in a fast-paced environment.

Compensation & Benefits

• Base Salary: Approximately $110,000 - $120,000 DOE plus Performance Bonus
• 100% employer-paid health insurance for employees
• Safe Harbor 401(k) with company match
• Paid Time Off
• Employee Stock Plan
• Full-time onsite position in Boca Raton, FL

Why Join This Firm?

This is a rare opportunity to join a collaborative, 13-person boutique wealth management firm where employees genuinely enjoy coming to work. The firm has built an outstanding culture centered on teamwork, work-life balance, and long-term employee success. Team members tend to stay for many years because of the supportive environment and opportunities for professional growth.

For the right individual, this role offers a clearly defined career progression with the opportunity to advance into executive leadership roles as the firm continues to grow.