Operations Manager, Natural Sciences Unit

Seton Hall University; South Orange (NJ); On-site; USD 60,000 - 82,500; Full time

Benefits offered by this job

Full Time Benefits

Benefits package

Job summary

Seton Hall University in South Orange, New Jersey, is seeking an Operations Manager for the Natural Sciences Unit to oversee academic administration, procurement, budget tracking, course scheduling, HR and student employment processes.

Reporting to the Senior Director of College Operations, the role coordinates multiple offices to ensure compliant, timely execution and data-informed reporting, with a focus on service delivery and accountability.

Qualifications

• Bachelor’s degree in a related field or equivalent combination of education and experience.
• 3–5 years of progressive experience in academic operations and administration.
• Ability to coordinate multiple priorities and deadlines in a high-volume academic environment.
• Strong written and oral communication with diverse stakeholders.
• Proficiency with Microsoft Office/Excel, Outlook, Teams, SharePoint and scheduling tools.

Responsibilities

• Manage day-to-day academic and administrative operations for the Natural Sciences Unit.
• Coordinate purchasing, vendor, payment, and budget-tracking activity.
• Support course scheduling logistics and enrollment monitoring.
• Oversee HR, staffing, and student employment workflows.
• Coordinate facilities, space, equipment, and inventory needs.
• Develop reports, dashboards, SOPs, and process improvements.

Skills

Strong written and oral communication

MS Office Suite

Scheduling tools

Administrative tracking systems

Education

Bachelor's degree in related field

Master's degree (preferred)

Tools

Banner

Cognos

Unimarket

Formstack

HR/procurement systems

Student records systems

Job description

Overview

The Operations Manager, Natural Sciences Unit provides centralized operational management for the College of Arts and Sciences Natural Sciences departments and programs. Reporting to the Senior Director of College Operations, this role coordinates academic administration, procurement, budget tracking, course-scheduling logistics, HR and student employment processing, facilities, space, and equipment, and unit-level workflow management. The position serves as a primary operational liaison among department chairs, faculty, lab and technical services, the Dean’s Office, and central university offices to ensure consistent, compliant, and timely execution of academic and administrative processes. The Operations Manager strengthens service delivery and accountability by maintaining clear procedures, reliable trackers, and data-informed operational reporting for the Natural Sciences Unit.

Duties and Responsibilities

1. Manage day-to-day academic and administrative operations for the Natural Sciences Unit, including intake and triage of requests, operational prioritization, calendar and deadline management, meeting support, records management, communications, and follow-through with chairs, faculty, staff, students, and Dean’s Office leadership. (25%)
2. Coordinate purchasing, vendor, payment, and budget-tracking activity for the unit, including requisitions, purchase orders, blanket orders, invoices, quotes, reimbursements, honoraria, service agreements, and spending/commitment monitoring in collaboration with Dean’s Office finance and Procurement. (20%)
3. Coordinate academic operations and course scheduling logistics, including schedule development support, room assignment coordination, enrollment monitoring, section/lab scheduling needs, teaching-support tracking, academic operations data, and Registrar-facing documentation in collaboration with department chairs and faculty. (15%)
4. Manage unit HR, staffing, and student employment workflows, including student worker planning and assignments, onboarding/offboarding coordination, adjunct and temporary hiring documentation, timekeeping follow-up, separation forms, office coverage planning, and related records retention. (15%)
5. Coordinate facilities, space, equipment, inventory, stockroom, and lab-adjacent administrative needs with Lab Services, Facilities, Environmental Health and Safety, IT, Procurement, and department leadership; maintain request trackers and follow issues through completion. (15%)
6. Develop reports, dashboards, trackers, SOPs, training materials, and process improvements that support Natural Sciences operations, compliance, resource planning, student/faculty service, and broader College operational priorities. (10%)

Required Qualifications

• Bachelor’s degree in Higher Education Administration, Business Administration, Public Administration, Natural Sciences, Science Administration, Operations Management, Project Management, or a related field; equivalent education and progressively responsible experience may be considered where appropriate.
• Three to five years of progressively responsible experience in academic operations, department/unit administration, natural sciences or lab-adjacent administrative support, procurement, budget tracking, course scheduling support, HR/student employment coordination, facilities/space coordination, project/process management, or comparable operational work.
• Demonstrated ability to coordinate multiple priorities, deadlines, stakeholders, and operational workflows in a high-volume academic or administrative environment.
• Strong written and oral communication skills; ability to work diplomatically with faculty, staff, students, vendors, and central university offices.
• Proficiency with Microsoft Office/Excel, Outlook, Teams, SharePoint, forms, scheduling tools, and administrative tracking systems.

Desired Qualifications

• Master’s degree in a lab science, business administration, public administration, science administration, operations management, project management, or a related field.
• Experience with Banner, Cognos, Unimarket, Formstack, HR/procurement systems, student records systems, or comparable higher education platforms.
• Experience supporting natural sciences departments, lab-adjacent operations, inventory/equipment tracking, space/facilities coordination, or environmental health and safety routing.
• Experience creating SOPs, trackers, reports, dashboards, process documentation, or operational training materials.

Salary Range

$60,000 - $82,500

Exempt/Nonexempt

Exempt

Physical Demands

General Office Environment

Special Instructions to Applicants

Send official transcripts for the highest degree earned to [e-mail]

Benefits Information

Full Time Benefits

Seton Hall University offers a comprehensive package of benefits and programs to help you simplify and enrich your life. These benefits are important elements of your total university compensation package, including bundled medical, prescription, and vision insurance, dental insurance, life insurance, and retirement plan. More information is available at the following URL: https://www.shu.edu/human-resources/benefits.html

About Seton Hall

Seton Hall University is located in South Orange, New Jersey, 14 miles from New York City. It is the oldest Catholic diocesan institution of higher education in the United States and is home to about 6,300 undergraduate and 3,700 graduate students. A vibrant and culturally inclusive community, Seton Hall pursues academic excellence and ethical development in a collaborative environment and prepares its students to be servant leaders in their professional and community lives. Seton Hall University is an equal opportunity employer. It honors diverse perspectives and welcomes employees from all faith traditions. In turn, its employees respect Catholic beliefs and values, engage in servant leadership, and support the University’s mission as a Catholic institution of higher education.