Operations Manager, Legal Records & Compliance

DELTA DELTA DELTA; Dallas (TX); Remote; USD 55,000 - 60,000; Full time

Benefits offered by this job

Mission driven culture

Excellent work environment

Paid vacation & holidays

Benefits including health insurance (m

retirement, & life insurance

Industry leading professional training

Growth & promotion opportunities

Job summary

Tri Delta is seeking an Operations Manager, Legal Records & Compliance to create and maintain the infrastructure that keeps the organization legally compliant, contractually protected, and operationally sound. This role serves as the organizational authority on administrative compliance and documentation standards.

The ideal candidate is a detail-oriented, high-accountability professional capable of exercising independent judgment and closely collaborating with legal counsel and senior

Qualifications

• Bachelor's degree or equivalent experience.
• 2 years of hands-on experience in operations, contract administration, or a related administrative compliance function.
• Exceptional organizational skills with meticulous attention to detail.
• Proficiency with Microsoft Office and document management systems.

Responsibilities

• Maintain a centralized contract repository and ensure all agreements are current, accessible, and properly executed.
• Track key contract milestones, including expiry dates, renewal windows, and performance obligations, proactively alerting stakeholders.
• Coordinate with legal counsel on contract reviews.
• Design and maintain a comprehensive records management program governing creation, organization, retention, and disposal of organizational documents.
• Ensure records practices comply with applicable legal, regulatory, and audit requirements.
• Maintain the records retention schedule with input from department leaders.
• Serve as the point of contact for business records requests, including responses to audits.
• Own all business entity registrations, including state and local filings and registered agent relationships.
• Track and manage all business licenses, permits, and regulatory registrations, ensuring timely renewals and no lapses in good standing.
• Maintain an organized inventory of all active registrations, licenses, and permits with renewal calendars and ownership assignments.
• Support the Housing team as properties transition into the Tri Delta Housing portfolio.
• Develop and maintain policies and SOPs; maintain enterprise-wide operational documents; collaborate across the enterprise to ensure documents are accurate and updated.
• Manage the library of organizational resources; collaborate with the Fraternity team to archive records when appropriate.
• Abide by and lead others in Tri Delta's project management process and practices.
• Pursue open and consistent communication with Tri Delta employees and volunteers.
• Conduct all work to elevate Tri Delta's brand as a premier women's organization dedicated to helping women live, learn, and lead.

Skills

Operations experience

Contract administration

Organizational skills

Attention to detail

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Document management systems

Job description

Tri Delta is seeking an Operations Manager, Legal Records & Complianceto create and maintain the infrastructure that keeps the organization legally compliant, contractually protected, and operationally sound. This role serves as the organizational authority on administrative compliance and documentation standards.

The ideal candidateis a detail-oriented, high-accountability professional capable of exercising independent judgment and closely collaborating with legal counsel and senior leadership.

The role is remote eligible. Candidates must be physically located in the US and eligible to work in the US without sponsorship.

Why work for Tri Delta?

• Mission driven culture




• Excellent work environment




• Paid vacation & holidays




• Benefits including health insurance (medical, dental, & vision), retirement, & life insurance




• Industry leading professional training




• Growth & promotion opportunities

Details

• Status: Full-Time / Exempt




• Salary: $55,000-60,000




• Location: Remote eligible




• Travel: 4-6 times per year




• Supervised by: Director of Operations, Work Transformation




• Supervises: n/a




• Driving Status: Occasional

Key responsibilities

Responsibilities will include, but are not limited to, the following:

Contract Management

• Maintain a centralized contract repository and ensure all agreements are current, accessible, and properly executed


• Track key contract milestones, including expiry dates, renewal windows, and performance obligation, proactively alerting stakeholders


• Coordinate with legal counsel on contract reviews

Business Records Management

• Design and maintain a comprehensive records management program governing the creation, organization, retention, and disposal of organizational documents


• Ensure records practices comply with applicable legal, regulatory, and audit requirements.


• Maintain the records retention schedule with input from department leaders


• Serve as the point of contact for business records requests, including responses to audits

Business Registrations & Licensing

• Own all business entity registrations, including state and local filings and registered agent relationships


• Track and manage all business licenses, permits, and regulatory registrations, ensuring timely renewals and no lapses in good standing.


• Maintain an organized inventory of all active registrations, licenses, and permits with renewal calendars and ownership assignments


• Support the Housing team as properties transition into the Tri Delta Housing portfolio

Organizational Administrative Operations

• Develop and maintain policies and SOPs


• Maintain enterprise-wide operational documents and collaborate across the enterprise to ensure documents are accurate and updated


• Manage the library of organizational resources


• Collaborate with the Fraternity team to ensure that records become part of the Fraternity's historical archives when appropriate

Fulfill professional expectations of all Tri Delta employees

• Abide by and lead others in Tri Delta's project management process and practices.


• Receive and act on feedback; focus on self-development to become the best version of yourself.


• Pursue open and consistent communication with Tri Delta employees and volunteers.


• Conduct all work with a focus on elevating Tri Delta's brand as a premier women's organization dedicated to helping women live, learn, and lead - with Purpose, for a lifetime.


• Be passionate about serving others (e.g., Tri Delta employees, Board members, collegiate and alumnae members) and helping them become the best versions of themselves.

Required qualifications include:

• Bachelor's degree or equivalent experience


• 2 years of hands-on experience in operations, contract administration, or a related administrative compliance function


• Exceptional organizational skills with meticulous attention to detail


• Proficiency with Microsoft Office and document management systems

Preferred qualifications include:

• Experience in a membership-based organization, nonprofit, or association


• Experience with Salesforce reporting and dashboards


• Experience leading change management and training staff


• Familiarity with multi-state business registration requirements


• Experience supporting legal, compliance, or executive functions

Important Considerations

• We do require successful completion of a background check and drug test. If this is a concern, please discuss it with the hiring team during your first interview.


• Tri Delta does NOT use AI or algorithm-based tools in our hiring process.

Tri Delta's employees are called to kindness, appreciate each other's unique abilities, and value diverse perspectives. We welcome candidates with a wide range of experiences, identities and viewpoints. At Tri Delta, we don't just accept differences-we celebrate and support the diverse backgrounds and skills of our employees and believe that they make us stronger. We are proud to be an Equal Opportunity Employer and are committed to a workplace free of discrimination and harassment.