Operations Manager (Immediate Hire)

democracypreppublicschools; New York (NY); On-site; USD 75,000 - 88,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

403B matching

Parental leave

Smartphone

Laptop

Job summary

Democracy Prep Public Schools is seeking an Operations Manager to lead the school operations team, ensuring smooth, compliant, and data-driven daily functions that support high-quality education and strong family engagement.

Reporting to the School Leader with the DOO, you will design procedures, manage logistics, maintain data accuracy, and coordinate with external vendors to keep facilities, meals, and programs running smoothly.

Qualifications

• Experience managing a team of two or more like-minded individuals.
• Data-driven leader comfortable with research and communication to build efficient systems.
• Exceptional project manager able to turn ideas into detailed, actionable plans.
• Excellent organizer capable of prioritizing daily decisions and long-term plans.

Responsibilities

• Lead a school operations team to support high-quality education and positive family relationships.
• Design, establish, and maintain day-to-day school operations procedures (arrival, dismissal, food service, attendance, transportation, etc.).
• Build professional partnerships with stakeholders in the building, community, and CMO.
• Maintain compliance with health and fire codes and other non-instructional statutes.
• Monitor and ensure accuracy of data within state-required databases and internal systems.
• Manage data systems for assessments, report cards, enrollment, attendance, and more.
• Prepare and analyze data reports for school leaders.
• Manage procurement, distribution, organization and inventory systems.
• Plan logistics and execution of field trips and events, including budgeting and purchasing.
• Coordinate meal service logistics with external vendor and ensure safety compliance.
• Develop preventative maintenance for school technology and beautification of the school.
• Document systems and ensure clear communication across stakeholders.

Skills

Team management

Data-driven leadership

Project management

Operations coordination

Job description

About the Opportunity

The mission of our schools is to ensure that our scholars receive the most rigorous education. Core to achieving this mission is smooth operations that support all stakeholders' ability to educate our scholars. Reporting to the School Leader, and also working closely with a Director of Operations (DOO), the Operations Manager will ensure systematic, proactive, and efficient operations within the school, and between school and external stakeholders.

Who You Are

• An education equity advocate with an unwavering commitment to the Democracy Prep mission of college success and authentic civic engagement for our scholars.
• An experienced manager of a team with two or more like-minded individuals, or someone who is ready to transition into management.
• A data-driven leader who is comfortable with handling the research and communication necessary to find or create the perfect system.
• An exceptional project manager who can take an idea and turn it into a complete and detailed plan, considerate of all stakeholders and context.
• An exceptional organizer who can keep track of short- and long-term plans to make challenging decisions of prioritization on a daily basis.

What You'll Do

• Lead a school operations team to ensure that the operations of the school facilitate its ability to ensure a high quality education to scholars and respectful relationships with its families and communities.
• With the School Leader and DOO, design, establish, and maintain procedures for day-to-day operations of the school, including arrival, dismissal, food service, attendance, transportation, emergency preparedness, enrollment, family engagement, assessment administration, facility cleanliness and decor, field trips, procurement, and supply and technology management.
• Build respectful and professional relationships and partnerships with other stakeholders in the building, community, and CMO that represent the best interests of our scholars.
• Maintain school compliance with relevant federal, state, and local non-instructional statutes, including but not limited to health and fire code.
• Monitor the accuracy of your school's data within state-required databases and internal information systems.
• Manage and execute data systems pertaining to internal and state assessments, report cards and promotional status, enrollment, attendance, and more.
• Prepare and analyze data reports for school leaders.
• Manage procurement, distribution, organization and inventory systems.
• Assist in planning logistics and execution of school field trips and events, including planning all purchases and managing the event budget.
• Coordinate logistics of school meal service with our external vendor including, but not limited to, scheduling, troubleshooting, and ensuring adherence to compliance and safety expectations.
• Create and execute detailed event plans, factoring information on the physical facility, event goals, backgrounds and experiences of participants and stakeholders, communication and marketing, and connection to the overall mission of the school.
• In partnership with your Principal or their designee, establish and manage a family leadership program that provides an avenue for families to have a meaningful voice that shapes aspects of the scholar experience and school community.
• In coordination with an external vendor and your team, develop systems of preventative maintenance for school technology, including, but not limited to, laptops, copiers, printers, smartphones, projectors, interactive whiteboards, and other classroom technologies.
• Oversee the meaningful beautification of the school.
• Ensure that systems, protocols and policies are well documented and easily accessible to all stakeholders. Clear communication is essential in ensuring smooth operations!
• Other school operations tasks as assigned by the School Leader and Director of Operations.

Work Schedule

This is a fully on-site, school-based role that requires in-person attendance five days per week. The position does not include a remote or work-from-home option.

Compensation

Salary is $74,900-$87,900 and commensurate with your experience. Democracy Prep employees are provided with a benefits package that includes medical, vision, and dental insurance, 403B matching, parental leave, a smartphone, and a laptop.

Democracy Prep is an Equal Opportunity Employer and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. Our mis