Operations Manager (Immediate Hire)

Democracy Prep Public Schools; New York (NY); On-site; USD 75,000 - 88,000; Full time

Benefits offered by this job

Medical, Vision & Dental Insurance

403B matching

Parental leave

Smartphone & Laptop

Job summary

Democracy Prep Public Schools is seeking an Operations Manager to lead a school operations team and ensure smooth, proactive operations aligned with our mission of preparing scholars for college success and civic engagement.

You will design procedures with School Leader and DOO, manage daily operations, and build partnerships with families and the community to advance a respectful, data-informed school environment.

Qualifications

• Strong commitment to education equity and Democracy Prep mission.
• Experience managing a team of two or more or readiness to transition into management.
• Ability to research, analyze data, and communicate findings to build systems.
• Proven project management skills from idea to detailed plan considering stakeholders.
• Excellent organizational skills with daily prioritization and planning.

Responsibilities

• Lead a school operations team to support high-quality education.
• Design and maintain day-to-day school operations procedures.
• Build partnerships with stakeholders in school, community, and network.
• Ensure compliance with health, safety, and non-instructional statutes.
• Monitor and improve data accuracy in state databases and internal systems.
• Manage procurement, inventory, and event planning budgets.
• Coordinate meal service logistics and external vendor relations.

Skills

Team leadership

Data-driven decision making

Project management

Organization & prioritization

Education equity advocacy

Job description

About the Opportunity

The mission of our schools is to ensure that our scholars receive the most rigorous education. Core to achieving this mission is smooth operations that support all stakeholders' ability to educate our scholars. Reporting to the School Leader, and also working closely with a Director of Operations (DOO), the Operations Manager will ensure systematic, proactive, and efficient operations within the school, and between school and external stakeholders.

About the Opportunity

The mission of our schools is to ensure that our scholars receive the most rigorous education. Core to achieving this mission is smooth operations that support all stakeholders' ability to educate our scholars. Reporting to the School Leader, and also working closely with a Director of Operations (DOO), the Operations Manager will ensure systematic, proactive, and efficient operations within the school, and between school and external stakeholders.

Who You Are

• An education equity advocate with an unwavering commitment to the Democracy Prep mission of college success and authentic civic engagement for our scholars.
• An experienced manager of a team with two or more like-minded individuals, or someone who is ready to transition into management.
• A data-driven leader who is comfortable with handling the research and communication necessary to find or create the perfect system.
• An exceptional project manager who can take an idea and turn it into a complete and detailed plan, considerate of all stakeholders and context.
• An exceptional organizer who can keep track of short- and long-term plans to make challenging decisions of prioritization on a daily basis.

What You'll Do

• Lead a school operations team to ensure that the operations of the school facilitate its ability to ensure a high quality education to scholars and respectful relationships with its families and communities. This includes setting goals with the School Leader and DOO, and coaching and managing your team to accomplish both individual and team goals.
• With the School Leader and DOO, design, establish, and maintain procedures for day-to-day operations of the school, including arrival, dismissal, food service, attendance, transportation, emergency preparedness, enrollment, family engagement, assessment administration, facility cleanliness and decor, field trips, procurement, and supply and technology management.
• Build respectful and professional relationships and partnerships with other stakeholders in the building, community, and CMO that represent the best interests of our scholars.
• Maintain school compliance with relevant federal, state, and local non-instructional statutes, including but not limited to health and fire code.
• Monitor the accuracy of your school's data within state-required databases and internal information systems.
• Manage and execute data systems pertaining to internal and state assessments, report cards and promotional status, enrollment, attendance, and more.
• Prepare and analyze data reports for school leaders.
• Manage procurement, distribution, organization and inventory systems.
• Assist in planning logistics and execution of school field trips and events, including planning all purchases and managing the event budget.
• Coordinate logistics of school meal service with our external vendor including, but not limited to, scheduling, troubleshooting, and ensuring adherence to compliance and safety expectations.
• Create and execute detailed event plans, factoring information on the physical facility, event goals, backgrounds and experiences of participants and stakeholders, communication and marketing, and connection to the overall mission of the school.
• In partnership with your Principal or their designee, establish and manage a family leadership program that provides an avenue for families to have a meaningful voice that shapes aspects of the scholar experience and school community.
• In coordination with an external vendor and your team, develop systems of preventative maintenance for school technology, including, but not limited to, laptops, copiers, printers, smartphones, projectors, interactive whiteboards, and other classroom technologies.
• Oversee the meaningful beautification of the school.
• Ensure that systems, protocols and policies are well documented and easily accessible to all stakeholders. Clear communication is essential in ensuring smooth operations!
• Other school operations tasks as assigned by the School Leader and Director of Operations.

Work Schedule

This is a fully on-site, school-based role that requires in-person attendance five days per week. The position does not include a remote or work-from-home option.

Compensation

Salary is $74,900-$87,900 and commensurate with your experience. Democracy Prep employees are provided with a benefits package that includes medical, vision, and dental insurance, 403B matching, parental leave, a smartphone, and a laptop.

Democracy Prep is an Equal Opportunity Employer and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. Our mission is to educate responsible citizen-scholars who will change the world. We strongly believe that by building a DREAM team that represents numerous perspectives, backgrounds, and expertises, we can achieve this goal together. This is a value we highly support and strongly encourage candidates of all backgrounds to apply.