Operations Manager III

Crystal Equation; Menlo Park (CA); Hybrid; USD 61,000 - 68,000; Full time

Benefits offered by this job

Paid time off

Insurance (medical/dental/vision/life)

401K

Parental leave

Job summary

Crystal Equation Corporation is seeking an experienced Business Operations Manager for a remote role to own vendor management and budget operations across multiple workstreams. You will steward the Central Security budget, ensure data accuracy, and drive improvements in budgeting practices.

Responsibilities include managing contracts and PR/PO processes, tracking a $10M+ vendor portfolio, and coordinating with Finance and Sourcing to deliver monthly analyses and stakeholder updates.

Qualifications

• Experience managing vendor contracts or procurement operations.
• Proficient in Google Sheets and Tableau for budget tracking and reporting.
• Familiar with PR/PO, invoicing and accruals processes.
• Ability to juggle multiple workstreams with tight deadlines.
• Excellent written communication and independent work style.
• DSS-4 clearance.
• Security or IT vendor management background.
• Experience overseeing a $10M+ vendor portfolio.

Responsibilities

• Be the steward / owner of the Central Security budget, ensuring data accuracy and completeness with attention to detail
• Recommend and implement improvements for how we manage our budget, following industry best practices
• Partner with program team members to drive initiatives to clarify and improve overall budget management processes
• Support adoption and integration with various Financial tooling systems and services, maintaining parity of information across sources
• Support tactical / operational asks including budget status, information requests, change management, and more
• Track and maintain budget utilization reports, cross-referenced against org strategic initiatives
• Partner effectively with key internal and external (Finance, Sourcing) stakeholders + partners, while building and maintaining key relationships
• Deliver monthly / quarterly analysis detailing budget status, utilization, and major changes
• Support internal communications on broad-based and specific per-project progress, including written updates and presentations
• Manage vendor contracts and procurement operations, including PR/PO processing, invoicing, and accruals
• Track and reconcile budgets using Google Sheets and Tableau; apply advanced formulas and reporting techniques
• Support intake/ticketing workflows for request management and status updates
• Draft clear written reports and communications for internal stakeholders
• Oversee a portfolio of $10M+ in vendor spend, ensuring compliance and operational efficiency
• Utilize internal tools such as Buy@, Contracts Hub, and GSD Tasks to support business operations
• Work independently with minimal supervision, prioritizing competing deadlines across multiple workstreams

Skills

Operational coordination

Budget tracking

Vendor management

Contract management

Data analysis

Tools

Google Sheets

Tableau

PR/PO systems

Job description

Operations Manager III Remote Summary

This role serves as the single intake point for Central Security budget and vendor requests — logging, triaging, and routing them while initiating TPA, NDA, Buy@, and PDR reviews. It owns budget tracker upkeep, invoice and accrual tracking, forecasting, and program health reporting. It manages the full contract lifecycle: renewal calendar with 90-day alerts, portfolio status tracking, and Sourcing follow-ups on PR/PO and onboarding. It also drives vendor onboarding runbooks, quality reviews, issue remediation, and biweekly vendor communications. Key skills: (1) operational coordination and request triage across cross-functional partners; (2) budget and financial tracking — reconciliation, accruals, forecasting; (3) contract and vendor lifecycle management with disciplined reporting.

Our company is seeking a Business Operations Manager for an assignment supporting our vendor management, and budget operations. This role is designed for an experienced professional who thrives in a fast-paced environment, managing multiple workstreams and collaborating with cross-functional teams. The position is remote and can be performed from anywhere in the US, with a preference for candidates based in New York.

Responsibilities

• Be the steward / owner of the Central Security budget, ensuring data accuracy and completeness with attention to detail
• Recommend and implement improvements for how we manage our budget, following industry best practices
• Partner with program team members to drive initiatives to clarify and improve overall budget management processes
• Support adoption and integration with various Financial tooling systems and services, maintaining parity of information across sources
• Support tactical / operational asks including budget status, information requests, change management, and more
• Track and maintain budget utilization reports, cross-referenced against org strategic initiatives
• Partner effectively with key internal and external (Finance, Sourcing) stakeholders + partners, while building and maintaining key relationships
• Deliver monthly / quarterly analysis detailing budget status, utilization, and major changes
• Support internal communications on broad-based and specific per-project progress, including written updates and presentations
• Manage vendor contracts and procurement operations, including PR/PO processing, invoicing, and accruals
• Track and reconcile budgets using Google Sheets and Tableau; apply advanced formulas and reporting techniques
• Support intake/ticketing workflows for request management and status updates
• Draft clear written reports and communications for internal stakeholders
• Oversee a portfolio of $10M+ in vendor spend, ensuring compliance and operational efficiency
• Utilize internal tools such as Buy@, Contracts Hub, and GSD Tasks to support business operations
• Work independently with minimal supervision, prioritizing competing deadlines across multiple workstreams

Requirements

• Demonstrated experience managing vendor contracts or procurement operations
• Strong proficiency in Google Sheets and Tableau (budget tracking, reconciliation, formulas)
• Familiarity with procurement processes (PR/PO, invoicing, accruals)
• Ability to manage multiple concurrent workstreams with competing deadlines
• Excellent written communication skills
• Experience with intake/ticketing workflows (request management)
• Comfort working independently with minimal supervision
• DSS-4 clearance
• Background in security or IT vendor management
• Experience supporting a portfolio of $10M+

Nice to Have

• Experience with internal tools (Buy@, Contracts Hub, GSD Tasks)

Pay

Pay range is $44 - $49 per hour. Our compensation reflects the cost of labor across several US geographic markets. Pay is based on several factors including market location and may vary depending on job-related knowledge, skills, and experience.

Benefits

• paid time off
• medical/dental/vision/life insurance
• 401K
• parental leave
• and more

THE PROMISES WE MAKE

At Crystal Equation, we empower people and advance technology initiatives by building trust. Your recruiter will prep you for the interview, obtain feedback, guide you through any necessary paperwork and provide everything you need for a successful start. We will serve to empower you along the way and provide the path for your professional journey.

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