Business Operations and Procurement Program Manager

MBO Partners; Sunnyvale (CA); On-site; USD 41,000 - 55,000; Full time

Job summary

MBO Partners is seeking a Business Operations and Procurement Program Manager to coordinate procurement, vendor onboarding, governance, and financial operations for a VP and leadership team. You will navigate a matrixed enterprise with Finance, Legal, Security, and Compliance, driving efficiency and compliance across programs.

This role emphasizes procurement operations, contract administration, budget tracking, invoice management, and governance coordination, requiring strong organization and

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• 5+ years in procurement, contract administration, or vendor onboarding in large enterprises.
• Experience with budgets, invoicing, and financial controls.
• Cross-functional reviews with Finance, Legal, Security, and Compliance.
• Strong project and stakeholder management; excellent communication.

Responsibilities

• Oversee procurement activities for software, hardware, SaaS, and services.
• Coordinate vendor onboarding and compliance documentation.
• Facilitate contract execution and purchase approvals with stakeholders.
• Manage purchase orders, renewals, changes, and invoicing.
• Track spend, budgets, and financial reporting for leadership.
• Provide governance coordination across enterprise teams and review boards.

Skills

Budgeting

Vendor management

Procurement operations

Contract administration

Cross-functional collaboration

Stakeholder management

Excel proficiency

Communication skills

Education

Bachelor's degree in Business Administration, Finance, Operations, Information Systems, or Supply Chain

Tools

Ariba

Coupa

SAP

ServiceNow

MS Excel

Job description

Position Overview

Our client is seeking a Business Operations and Procurement Program Manager to support a designated Vice President and leadership team within a large enterprise environment. This individual will serve as the primary coordinator across procurement, vendor onboarding, application governance, and financial operations, ensuring technology, service, and supplier-related requests move efficiently through internal approval processes. This role is ideal for someone with strong experience in procurement operations, contract administration, budget tracking, invoice management, vendor onboarding, and enterprise governance coordination. The right candidate will be highly organized, detail‑oriented, and comfortable navigating a complex, matrixed environment with stakeholders across Finance, Legal, Procurement, Enterprise Architecture, Information Security, Privacy, and Compliance.

Key Responsibilities

• Manage procurement activities for software, hardware, SaaS platforms, consulting services, and support agreements
• Coordinate new vendor onboarding, supplier qualification requirements, and compliance documentation
• Partner with Procurement, Finance, Legal, and business stakeholders to facilitate contract execution and purchase approvals
• Oversee purchase order creation, maintenance, renewals, closures, and change requests
• Track vendor performance, contract milestones, and renewal schedules
• Ensure supplier documentation and compliance requirements are completed in accordance with company policies
• Coordinate supplier risk assessments and governance reviews
• Maintain and administer the business unit’s budget tracker
• Monitor spend against approved budgets and provide financial status reporting
• Review, reconcile, and approve invoices, purchase orders, contracts, and statements of work
• Track committed versus actual spend and identify budget variances
• Support annual planning, forecasting, and operational budgeting activities
• Generate procurement and financial reporting for leadership
• Serve as the business owner coordinator for enterprise technology and application onboarding
• Drive approvals and submissions through governance functions including Procurement, Security, Privacy, Enterprise Architecture, Trade Compliance, and other internal review boards
• Act as the central point of contact across multiple corporate organizations and stakeholder groups
• Facilitate meetings, status reviews, action-item tracking, and executive reporting
• Monitor approval cycles, proactively remove roadblocks, and maintain audit-ready records
• Develop process documentation, workflows, and operating procedures
• Provide operational guidance to business stakeholders regarding procurement, vendor engagement, and enterprise governance processes
• Support strategic initiatives requiring the acquisition and onboarding of technology products and services

Required Qualifications

• Bachelor’s degree in Business Administration, Finance, Operations, Information Systems, Supply Chain, or a related discipline; equivalent experience considered
• 5+ years of experience in procurement, contract administration, vendor onboarding, or business operations within a large enterprise environment
• Experience supporting organizations with 50,000+ employees
• Experience managing purchases across software, hardware, SaaS, consulting, and professional services
• Strong understanding of purchase orders, contract renewals, invoicing, budgeting, and financial controls
• Experience coordinating cross‑functional reviews involving Finance, Procurement, Legal, Security, and Compliance teams
• Strong project management and stakeholder management skills
• Excellent verbal and written communication skills
• Advanced proficiency in Microsoft Excel, PowerPoint, and reporting

Preferred Qualifications

• Experience working within a highly regulated corporate environment
• Experience with enterprise procurement or workflow tools such as Ariba, Coupa, SAP, Oracle, ServiceNow, or similar platforms
• Experience supporting enterprise application onboarding and approval processes
• Familiarity with cybersecurity, privacy, information governance, and trade compliance review workflows
• Knowledge of software licensing, SaaS agreements, and technology procurement practices
• PMP, Certified Purchasing Professional, or related certification preferred

Eligibility Requirements:

• Must be legally authorized to work in the United States.
• No third parties.
• As a contractor, including remote contractors, you may be required to complete a background check.

Compensation:

The anticipated pay range for this opportunity is $30.00-40.00 per hour for W2 contractors and $35.00-45.00 per hour for 1099 contractors. The range represents a good‑faith estimate of the compensation reasonably expected to be offered for this opportunity at the time of posting. Actual compensation will be determined based on experience, qualifications, engagement structure, and applicable work location within the range provided.

Depending on employment classification and eligibility, benefits may include medical, dental, and vision coverage; health savings accounts; life and AD&D insurance; long‑term disability coverage; commuter benefits; and retirement plans. Eligibility for specific benefits is subject to the terms and conditions of the applicable benefit plans.

Additional Compensation:

This position is not eligible for additional compensation.