Operations Manager, Contract

Prophecy; San Mateo (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

Flexible PTO

Professional development allowance

Hybrid-remote work model

Job summary

Prophecy is seeking an Operations Manager in the San Mateo area to drive day-to-day operations at the intersection of HR, admin, and broader operations. The role offers hybrid work with 2-3 days in the San Mateo office and engagement with leadership to shape the employee experience from onboarding to events.

You'll coordinate payroll inputs, manage executive calendars, and lead onboarding, benefits questions, and travel planning, while supporting performance reviews and company events.

Qualifications

• 5+ years in operations or HR roles with broad admin remit.
• Bachelor’s degree in business administration or related field.
• Strong organizational skills to juggle multiple priorities.
• Experience with HRIS, payroll processes, and benefits programs.
• Proactive, discreet handling of confidential information.
• Comfort in hybrid in-office and remote work environments.

Responsibilities

• Manage executive calendars and scheduling across leaders.
• Lead onboarding for new hires ensuring smooth starts.
• Prepare payroll inputs and coordinate with finance.
• Plan culture-building events to boost morale.
• Support performance review cycles and documentation.
• Assist employee benefits questions and enrollment issues.
• Handle executive email correspondence and travel logistics.
• Coordinate internal/external meetings and offsites.
• Oversee offboarding processes and related paperwork.

Skills

Calendar management

Onboarding

Payroll coordination

Event planning

HRIS proficiency

Confidential information handling

Hybrid work adaptation

Strong communication

Time management

Education

Bachelor's Degree in business administration or related field

Tools

HRIS

Payroll systems

CLAUDE

ChatGPT

Gemini

Job description

Prophecy is building the next generation AI-powered data prep and analysis platform.Our platform enables business analysts and data teams to transform raw data into reliable, production-ready datasets and insights faster, using modern data infrastructure and AI-driven capabilities.We work with leading enterprises to simplify how organizations prepare, analyze, and operationalize data, while maintaining strong governance, security, and operational control.Our mission is to make it dramatically easier for organizations to turn complex data into trusted insights that drive decisions.

About the Role

Prophecy is looking for an Operations Manager to be the key contributor to the company's operational success. This is an exciting, hybrid role (2-3 days in the San Mateo office) that sits at the intersection of human resources, executive administration, and broader operations. You'll be an important partner to leadership and the wider team, keeping the day-to-day running smoothly while also shaping the employee experience, from onboarding to events and everything in between.

Key Responsibilities

• Managing complex scheduling and calendar coordination for executives
• Leading new hire onboarding, ensuring a smooth and well-organized start for every employee
• Preparing and submitting payroll inputs, coordinating with finance/payroll to ensure accuracy and timeliness
• Planning and executing culture-building events and initiatives that strengthen team engagement and morale
• Supporting the performance review cycle, including scheduling, tracking, and coordinating documentation
• Supporting employee benefits programs, serving as a point of contact for employee questions and enrollment resolving conflicts across multiple stakeholders
• Managing executive email correspondence, ensuring timely responses and follow-through on key items
• Arranging travel logistics, including flights, accommodations, and itineraries
• Planning and coordinating internal and external meetings, offsites, and company events
• Managing offboarding processes, including exit logistics, and documentation

Qualifications & Skills

• 5+ years of experience in an operations or human resources role
• Bachelors Degree in business administration or related field
• Strong organizational skills with the ability to juggle multiple priorities and deadlines
• Knowledge of automation tools and LLM’s such as claude, chatGPT, Gemini, etc.
• Sound judgment and discretion when handling confidential and sensitive information
• Comfort working with calendar, email, HRIS, and payroll tools, and quick to pick up new systems
• A proactive, resourceful, and detail-oriented approach to problem-solving
• Ability to work a hybrid schedule, splitting time between in-office and remote work

Location: Bay Area, CA

What Prophecy Offers:

• Prophecy covers 99% of employee health insurance premiums and 75% for dependents
• Discretionary allowance for cell phone, wifi, gym memberships, wellness, and more
• Flexible PTO
• Professional development allowance
• Company sponsored Long Term Disability and Life Insurance, FSA/HSA, dental, vision
• Ability to have your fingerprint on an innovative product
• End-to-end ownership of your projects.
• Benefits and perks may vary per country
• At Prophecy, we hire for merit and foster an inclusive culture where people from diverse backgrounds can excel and do their best work. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards.

Don’t miss the rocket ship, join Prophecy and build the next data revolution!