Operations Manager

Hashed Health; United States; On-site; USD 20,000 - 35,000; Part time

Job summary

A health-focused technology company is seeking a Fractional Operations Manager to enhance their core operations and manage legal compliance across portfolio companies. This part-time role is ideal for organized individuals who excel in ambiguity and possess strong documentation and communication skills. The ideal candidate may come from startup operations or legal backgrounds. Responsibilities include overseeing vendor relationships, managing governance records, and leading cross-functional projects. No specific degree is required, but familiarity with legal and operational tasks will be advantageous.

Qualifications

• No specific degree required.
• Experience in startup operations or Chief of Staff roles.
• Familiarity with legal documents and corporate administrative work.

Responsibilities

• Oversee contract compliance and ensure vendors meet obligations.
• Maintain governance records and organizational documents.
• Lead cross-functional projects across operations, legal, and finance.

Skills

Highly organized

Detail-oriented

Strong documentation skills

Effective communication

Multitasking ability

Education

Paralegal training or legal studies

Business backgrounds

Job description

Base Pay Range

$20,000.00/yr - $35,000.00/yr

Fractional Operations Manager – Role Overview

Hashed Health is seeking a highly organized, execution-driven Fractional Operations Manager to support core platform operations and provide shared operational services across our portfolio companies. This role is ideal for someone who thrives in ambiguity, can move fluidly across legal, operational, and vendor-facing workstreams, and enjoys building structure inside early‑stage environments. The position begins as a fractional commitment (approximately one‑quarter to one‑half of a full‑time role) with the potential to expand into full‑time.

Key Responsibilities

• Oversee contract compliance and ensure vendors meet obligations.
• Monitor service‑level performance and elevate issues when needed.
• Troubleshoot vendor interfaces and operational issues.
• Manage vendor onboarding, implementation processes, and user onboarding.
• Navigate and resolve conflicts in a professional, solutions‑oriented manner.

Entity Formation & Compliance

• Form and qualify new Delaware and state‑level entities.
• Maintain corporate governance records and organizational documents.
• Manage financing documents, including notes, SAFEs, and board consents.
• Maintain and update cap tables in collaboration with finance and legal.
• Coordinate registered agent services and ensure all entities remain in good standing.
• Track and manage annual filings, franchise taxes, and compliance calendars.

Document & Template Management

• Organize and maintain a centralized library of contracts, templates, and corporate forms.
• Ensure strong version control, master copies, and accurate document histories.

File & Information Management

• Build and maintain clean, organized filing systems across HoldCo and portfolio companies.
• Ensure secure, logical, and accessible document storage.

Project & Process Management

• Lead or support cross‑functional projects across operations, legal, finance, and product.
• Build repeatable processes, workflows, and checklists to support scale.
• Manage critical tasks that fall between functional lanes.

Other Responsibilities

• Support Managing Directors with ad‑hoc operational, governance, and diligence needs.
• Provide early operational infrastructure for new portfolio companies.
• Support the creation of board materials, investor communications, and investor management functions.

Ideal Candidate Profile

This role prioritizes competence, reliability, and operational instinct over specific credentials. Strong candidates may come from:

• Startup operations or Chief of Staff
• Venture studio / accelerator operations
• Corporate legal operations or senior paralegal work
• Fund operations (VC, PE, family office)
• Project/program management with legal or ops exposure
• Early‑stage startup operations roles

Traits That Matter Most

• Highly organized and detail‑oriented
• Comfort with legal documents and corporate administrative work
• Ability to operate independently with high trust and minimal oversight
• Strong documentation, writing, and communication skills
• A builder of systems, processes, and order
• Calm, professional, and capable with vendors and partners
• Strong multitasking ability across multiple entities

Education

• No specific degree required
• Paralegal training, legal studies, or business backgrounds are helpful but not required

Seniority Level

• Entry level

Employment Type

• Part‑time

Job Function

• Management, Administrative, and Writing/Editing

Industries

• Hospitals and Health Care
• Venture Capital and Private Equity Principals
• Technology, Information and Media