Operations Manager

Kennedy International School; New York (NY); On-site; USD 105,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision

FSA & 401K

Tuition remission

Paid time off

Disability insurance

Job summary

Kennedy International School in Manhattan is seeking an experienced Operations Manager to oversee day-to-day facilities and campus operations across two campuses.

Reporting to the Head of School, you will manage health and safety, regulatory compliance, vendor relationships, budgeting, and process improvements to ensure safe, efficient operations. This full-time role offers strong leadership opportunities in a dynamic educational environment.

Qualifications

• Extensive experience in operations, facilities, or property management.
• Experience overseeing vendors, contractors, budgets, and projects.
• Strong knowledge of building operations, safety, and regulatory compliance.
• Excellent organizational, managerial, communication, and problem-solving skills.
• Ability to manage competing priorities independently.
• Hands-on, resourceful, solutions-oriented approach.
• Proficiency with standard office software and management systems.
• Experience in an educational environment is a plus.

Responsibilities

• Oversee daily facilities operations, maintenance, and repairs across two campuses.
• Ensure compliance with building, fire, health, and safety regulations; manage inspections and permits.
• Coordinate campus logistics, space utilization, equipment, and supplies.
• Manage vendor selection, contracts, purchasing, inventory, and cost negotiations.
• Contribute to operating budgets and monitor expenditures; optimize resources.
• Supervise operational staff and external service providers; set clear accountability.

Skills

Operations management

Facilities management

Budget management

Vendor management

Regulatory compliance

Team leadership

Problem solving

Communication

Education

Experience in education environment

Tools

Office software

Job description

POSITION OVERVIEW

Kennedy International School is seeking an experienced and hands-on Operations Manager to oversee day-to-day operations across its two Manhattan campuses.

The Operations Manager is responsible for facilities management, health and safety, regulatory compliance, vendor relationships, school logistics, and operational efficiency. The successful candidate will bring strong organizational skills, sound judgment, initiative, and the ability to manage competing priorities and resolve operational challenges independently.

Reporting directly to the Head of School, the Operations Manager works closely with school leadership, administrative teams, and external partners to ensure safe, efficient, and reliable school operations while contributing to operational planning and continuous improvement.

Immediate Start | Application Deadline: November 3, 2026

KEY RESPONSIBILITIES

Facilities and Campus Operations

• Manage daily facilities operations, maintenance, and repairs across both campuses.
• Oversee preventive maintenance, inspections, and facility improvement projects.
• Ensure buildings and facilities are safe, functional, and well-maintained.
• Assess facility needs and recommend improvements.

Health, Safety, and Regulatory Compliance

• Ensure compliance with applicable building, fire, health, and safety regulations.
• Oversee inspections, permits, certifications, and corrective actions.
• Manage emergency preparedness training, evacuation drills, and safety procedures.

School Operations and Logistics

• Oversee campus logistics, space utilization, equipment, and supplies.
• Coordinate operational arrangements for school events and programs.
• Anticipate operational needs and resolve issues promptly.
• Establish consistent operational procedures across both campuses.

Vendor Management and Procurement

• Manage vendor selection, contracts, and performance.
• Oversee purchasing, inventory, and operational supplies.
• Negotiate competitive pricing and ensure service quality.
• Identify opportunities to improve services and reduce costs.

Financial and Resource Management

• Contribute to operational budget development and oversee approved expenditures.
• Review invoices and monitor operational costs.
• Optimize resource allocation and identify cost efficiencies.
• Establish and maintain accurate and up-to-date inventory records.
• Recommend budgets for maintenance, equipment, and capital improvements.

Team Management and Operational Improvement

• Supervise operational personnel and coordinate external service providers.
• Establish clear responsibilities, performance expectations, and accountability.

QUALIFICATIONS

• Significant experience in operations, facilities, or property management.
• Experience overseeing vendors, contractors, budgets, and operational projects.
• Strong knowledge of building operations, maintenance, safety, and regulatory compliance.
• Excellent organizational, managerial, communication, and problem-solving skills
• Sound judgment, initiative, accountability, and ability to manage competing priorities independently.
• Hands-on, resourceful, and solutions-oriented approach.
• Proficiency in standard office software and operational management systems.
• Experience in an educational environment is a plus but not required.

COMPENSATION & BENEFITS

This is a full time, exempt position with a salary range of $105,000 - $120,000 annually

We offer a competitive package for full-time employee which includes:

• Medical (80% of premium covered by employer), dental and vision plans
• FSA, Commuter Benefits and 401K benefits
• 50% of tuition remission for dependent children
• Vacation time and sick days in accordance with company and New York State laws
• New York State Short Term Disability