Operations Manager

Lippes Mathias LLP; New York, Buffalo (NY, NY); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) with profit-sharing

Paid parental leave

Long-term disability

Life/AD&D insurance

Parking on-site

Job summary

Lippes Mathias LLP in New York seeks an Operations Manager to oversee the day-to-day operations and drive efficiency and profitability across multiple offices.

You will supervise staff, plan events, manage budgets, and coordinate vendor relationships while supporting a culture that values work-life balance and career growth.

Qualifications

• Bachelor’s degree in Facilities Management, Business Administration, or related field.
• Minimum 5 years of managerial experience in operations or facilities management.
• Experience leading a team across multiple locations.
• Budgeting, procurement, and inventory controls are part of the role.

Responsibilities

• Plan, monitor, and analyze key metrics for day-to-day operations.
• Identify opportunities for process improvement and implement solutions.
• Ensure operational activities are completed on time and within budget.
• Supervise and support a team across multiple locations.
• Oversee event planning, timelines, budgets, vendors, and operational logistics.
• Develop and manage operational and facilities budgets.
• Monitor resource allocation and identify opportunities to improve cost-efficiency.
• Oversee supply procurement and inventory management.
• Track expenses, review invoices, and report on budget performance.
• Negotiate contracts and manage relationships with vendors and service providers.

Skills

Managerial experience

Operations management

Staff leadership

Event planning coordination

Budgeting & procurement

Project management

Vendor management

Communication skills

Education

Bachelor's degree in Facilities Management or related field

Job description

Are you looking for:

• A firm where your work is substantive, your contributions are valued, and your growth is supported?
• A stable, people-focused workplace with long-tenured colleagues, accessible leadership, and a year-end bonus opportunity?
• Strong benefits from day one and a culture that respects your life outside the office?

Let Us Introduce Ourselves

Lippes Mathias is one of the nation's 200 largest law firms, with 400 professionals across 17 offices nationwide, including 230 attorneys. We've built a full-service business law practice with a national footprint and deep roots in each community we serve by investing in people who want to grow alongside the firm.

Joining our team means stepping into a culture that prioritizes accessible leadership, meaningful growth opportunities, and a work environment that respects your life outside the office. Support for our employees is something we take very seriously. In fact, "supportive" was the top word our employees used to describe our work environment on a recent anonymous survey.

We recognize that our firm would grind to a halt without the steadfast work of professionals like you, and that's why we've made it our commitment to cultivate and maintain an environment where you feel seen and supported. You'll work as a member of a team, not just for one.

If you're considering a move and wondering whether it's worth it, we'd like to make the case that it is. If you've been looking for a firm where the quality of the culture is surpassed only by the quality of the work, you may have found it.

Why You'll Love Working Here

We offer competitive pay, a year-end bonus opportunity, and a comprehensive benefits package that includes:

• Medical, dental & vision, available beginning your first month
• Immediate eligibility for 401(k) and profit-sharing plan
• Paid parental leave
• Long-term disability (firm-paid)
• Life/AD&D insurance

For roles at our downtown locations, firm-arranged parking is available. We also keep the break room stocked with complimentary snacks and beverages.

About the Role

The Operations Manager oversees the organization’s day-to-day operations to promote efficiency, productivity, and profitability. This role manages operational processes and supervises a team of staff members across multiple locations.

What You'll Do

• Plan, monitor, and analyze key metrics for day-to-day operations
• Identify opportunities for process improvement and implement effective solutions
• Ensure operational activities are completed on time and within budget
• Supervise and support a team across multiple locations
• Oversee event-planning activities, timelines, budgets, vendors, and operational logistics
• Develop and maintain operational and facilities budgets
• Monitor resource allocation and identify opportunities to improve cost-efficiency
• Oversee supply procurement and inventory management
• Track expenses, review invoices, and report on budget performance
• Negotiate contracts and manage relationships with vendors and service providers
  

What We're Looking For

• Bachelor’s degree in Facilities Management, Business Administration, or a related field
• 5+ years’ managerial experience required
• Proven operations or facilities management experience, including direct responsibility for managing staff; experience leading a team across multiple locations preferred
• Experience related to event-planning or coordinating organizational events preferred
• Strong knowledge of building systems, maintenance practices, and safety regulations
• Familiarity with budgeting, financial management, procurement, and inventory controls
• Strong organizational and project management skills
• Ability to manage competing priorities and meet deadlines in a fast-paced environment
• Effective written and verbal communication skills
• Strong interpersonal, team leadership, and staff management skills
• Ability to negotiate contracts and manage vendor relationships
• Ability to handle confidential information with discretion
  

Compensation

Salary range: $60,000 - $80,000/year. This is a good-faith estimate for the position based on location and minimum criteria. Actual compensation may vary based on experience and other job-related factors as permitted by law.

To learn more about Lippes Mathias, visit our recruiting website: https://www.lippescareers.com/