Operations Manager

Career Group; Miami (FL); Remote; USD 120,000 - 150,000; Full time

Job summary

A leading software development firm seeks an Operations Manager/Chief of Staff to support the CEO. This fully remote role requires strong project management and communication skills, overseeing internal operations and driving high-priority projects. The ideal candidate will have 5-8 years of experience in a high-growth company and a proactive mindset. Compensation includes a competitive salary, bonus, and equity.

Benefits

Medical insurance

Vision insurance

Early-stage equity grant

Full benefits

Remote flexibility

Qualifications

• 5-8 years experience supporting a founder or executive.
• Strong project management skills with multiple initiatives.
• Sharp, polished written communication skills.

Responsibilities

• Manage CEO calendar, scheduling, and follow-up communications.
• Drive cross-team communication and project deadlines.
• Create structured reports for the CEO summarizing project status.

Skills

Project Management

Communication

Organizational Skills

Leadership

Problem Solving

AI Software

Tools

Slack

Notion

Google Suite

CRM Platforms

Airtable

Asana

Zapier

Job description

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This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$120,000.00/yr - $150,000.00/yr

Our Client, a Software Development firm- is looking for an Operations Manager/ Chief of Staff

Location: FULLY Remote (U.S.-based preferred) Remote- Ideally Central Time Zones/ EST

Compensation: $120,000-150,000 base+ bonus + equity

About the Role:

Our client is hiring an Operations Manager to serve as the Founder & CEO’s operational right hand. This person will fully own executive support, internal project management, scheduling, and follow-ups — and will be responsible for ensuring that internal operations run without bottlenecks. The goal is simple: enable the CEO to focus on decisions and strategy by taking complete ownership of the operational layer.

This is not a junior admin role. They are looking for someone who is proactive, highly organized, polished, and able to drive cross-team coordination with minimal oversight.

"This will be more of an Operations Manager / Stealth Chief of Staff hybrid. The right person will be working directly with me, owning internal execution across teams, driving high-priority projects, managing workflows, and helping scale the company’s operating rhythm. They’ll still handle some administrative coordination (calendar, follow-ups), but this is much more about leverage, execution, and internal leadership.

Responsibilities:

• Fully manage CEO calendar, meeting scheduling, and follow-up communications.
• Own administrative workflows, including light recruiting coordination, internal task management, and external vendor relationships.
• Replace and internalize services currently outsourced to operational concierge services (e.g., Chore).
• Manage and track special projects across teams (e.g., event planning, internal process builds, investor updates).
• Create short, structured reports for the CEO summarizing project status and outstanding decisions.
• Drive cross-team communication and project deadlines to completion.
• Constantly anticipate operational needs and proactively create solutions without needing to be asked.

Ideal Candidate:

• 5-8 years experience supporting a founder, executive, or leadership team at a venture-backed startup or high-growth company.
• Strong project management skills with a demonstrated ability to manage multiple initiatives simultaneously.
• Sharp, polished written communication — capable of ghostwriting follow-ups and creating briefing notes.
• Extremely organized and systems-minded — able to build workflows that scale with the company.
• High ownership mentality; views problems as opportunities to create leverage.
• Proficiency with common tools: Slack, Notion, Google Suite, CRM platforms. Bonus if experienced with Airtable, Asana, or Zapier. AI Software is #1 Skillset/ ChatGBT
• Compensation: Early-stage equity grant
• Full benefits and remote flexibility

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Consulting, and Finance

• Industries

  Software Development

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Inferred from the description for this job

Medical insurance

Vision insurance

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