Operations Manager

Community Kitchen Inc.; Kentucky; On-site; USD 60,000 - 90,000; Full time

Job summary

Community Kitchen, Inc. in Kentucky is seeking a Manager of Operations to oversee daily functions, improve productivity, and sustain operational excellence. The role is full-time, exempt, 40 hours per week, Monday through Friday, with hours 7:00am to 3:00pm and potential Saturdays.

Reports to the President/CEO and coordinates with the Kitchen Manager, vendors, donors, and volunteers. Responsibilities include supervising staff, maintaining standards, managing inventory, supporting grant

Qualifications

• Coordinate and monitor the day-to-day operations in the organization.
• Establish and maintain organization standards pertaining to cleanliness, treatment of clients, staff, and volunteers, and the mission of CKI.
• Provide supporting documentation for grant writing/reporting and research purposes; monitor progress and maintain reporting documentation.

Responsibilities

• Coordinate, manage and monitor the day-to-day operations in the organization.
• Establish and maintain organization standards pertaining to cleanliness, treatment of clients, staff, and volunteers, and the mission of CKI.
• Order, control, and periodically spot-check inventory, and work with the Kitchen Manager to maintain inventory.
• Act as liaison with vendors, community, donors, and volunteers. Provides tours, presentations, and other info about CKI to interested persons and groups.
• Serve as an advocate for the agency. Develop and manage relationships with other agencies that support CKI activities.
• Best Practices - Improve processes and policies in support of organizational goals. Formulate and implement organizational policies and procedures. Monitor adherence to rules, regulations, and procedures.
• Manage GiftWorks and QuickBooks.
• Work with the accountant to get monthly financial reports
• Maintain donor records in GiftWorks
• Supervise staff.
• Monitor and evaluate organization staff and volunteers.
• Delegate tasks and accountabilities.
• Establish work schedules.
• Screen, recruit and coordinate all agency volunteers; oversee volunteer database.
• Conduct appropriate training for volunteers.
• Conduct outreach initiatives to expand volunteerism in support of agency programs.
• May be required to work to resolve employee relations issues with staff in the absence of the CEO. Report all employee relations issues to the CEO.
• Provide strategic input - liaison with top management. Assist in the development of strategic plans for operational activity. Implement and manage operational plans.
• Coordinate and confer with President/CEO to resolve operating problems and difficulties, and operational procedures.
• Inform the President/CEO of pertinent issues and challenges.
• Coordinate and oversee special events and projects (i.e. summer picnic, summer lunch program, Christmas program, Halloween party, etc.)
• Investigate agency complaints and incidents.
• De-escalate and manage difficult clients.
• Act as backup to administrative staff and President/CEO when necessary.
• Prepare reports as specified by the President/CEO.
• Other duties as assigned.

Job description

Job Description

Interested applicants may submit a resume to: [e-mail]

This is a full-time, exempt position working 40 hours per week, Monday through Friday. Hours of operation are 7:00am to 3:00pm. May require some Saturdays, as needed. Also, may require some hours outside of normal hours of operation.

Job Title: Manager of Operations

Reports to: President/CEO

Rate of Pay: Salaried

Job Objective: Manage and coordinate the operations of Community Kitchen, Inc. The Manager of Operations is responsible for all day-to-day operations, ensuring and improving the performance, productivity, and efficiency of organizational operations. Maintains and improves operational excellence of Community Kitchen, Inc.

Working Conditions: 40-hour work week, core operational hours are 7 am -3 pm, Monday through Friday. Fast-paced work environment.

Job Duties

• Coordinate, manage and monitor the day-to-day operations in the organization.
• Establish and maintain organization standards pertaining to cleanliness, treatment of clients, staff, and volunteers, and the mission of CKI.
• Order, control, and periodically spot-check inventory, and work with the Kitchen Manager to maintain inventory.
• Act as liaison with vendors, community, donors, and volunteers. Provides tours, presentations, and other info about CKI to interested persons and groups.
• Serve as an advocate for the agency. Develop and manage relationships with other agencies that support CKI activities (i.e. Columbus Health Department, local businesses, in-kind donors, local universities, etc.)
• Best Practices - Improve processes and policies in support of organizational goals. Formulate and implement organizational policies and procedures. Monitor adherence to rules, regulations, and procedures.
• Provide supporting documentation for grant writing/reporting and research purposes; monitor progress and maintain reporting documentation; in conjunction with the CEO be aware of start/end dates and deadlines.
• Manage GiftWorks and QuickBooks
  • Work with the accountant to get monthly financial reports
  • Maintain donor records in GiftWorks

Human Resources

• Supervise staff.
• Monitor and evaluate organization staff and volunteers.
• Delegate tasks and accountabilities.
• Establish work schedules.
• Screen, recruit and coordinate all agency volunteers; oversee volunteer database.
• Conduct appropriate training for volunteers.
• Conduct outreach initiatives to expand volunteerism in support of agency programs.
• May be required to work to resolve employee relations issues with staff in the absence of the CEO. Report all employee relations issues to the CEO.
• Provide strategic input - liaison with top management. Assist in the development of strategic plans for operational activity. Implement and manage operational plans.
• Coordinate and confer with President/CEO to resolve operating problems and difficulties, and operational procedures.
• Inform the President/CEO of pertinent issues and challenges.
• Coordinate and oversee special events and projects (i.e. summer picnic, summer lunch program, Christmas program, Halloween party, etc.)
• Investigate agency complaints and incidents.
• De-escalate and manage difficult clients.
• Act as backup to administrative staff and President/CEO when necessary.
• Prepare reports as specified by the President/CEO.
• Other duties as assigned.

Job Competencies

• Relationships- Ability to develop and maintain positive working relationships with staff, volunteers, clients, vendors, and donors.
• Planning and organizing- Prioritize multiple tasks and projects.
• Respect for diversity.
• Attention to detail, accuracy of reports and communications.
• Ability to work independently

Minimum Qualifications

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