Operations Manager

ReUse Systems, Inc; City of Geneva (NY); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Starting salary of $70,000

Flexible and collaborative work env.

Opportunity to build a new community‑f

Meaningful environmental and community

Job summary

ReUse Systems, Inc. (RSI) seeks an experienced Operations Manager to lead day-to-day and program implementation as the organization moves from planning to action in Geneva, NY.

You will coordinate staff, volunteers, and contracts, establish practical systems, and oversee budgets and reporting while aligning operations with RSI's reuse and sustainability mission. This startup nonprofit role offers collaboration with the Board, Deconstruction Manager, and AmeriCorps VISTA, with a starting salary

Qualifications

• Experience managing programs, operations, or projects in a nonprofit, small business, community organization, or similar setting.
• Strong organizational and project management skills.
• Experience managing grants or contracts, including budgets, deadlines, and reporting requirements.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities.
• Experience working with staff, volunteers, and community partners.
• Comfort with budgets, spreadsheets, financial tracking, and operational systems.
• Ability to build relationships and represent RSI professionally in the community.
• Interest in reuse, sustainability, and landfill diversion.

Responsibilities

• Manage RSI's day-to-day operations and keep organizational priorities moving forward.
• Establish and improve practical systems for scheduling, purchasing and materials acquisition, inventory, records, communications and other basic operations.
• Coordinate activities among staff, volunteers, contractors and community partners.
• Help establish and maintain a safe, organized and productive work environment.
• Support the development and launch of RSI's reuse center and related operations.
• Work with the Board to implement organizational priorities and decisions.
• Prepare regular operational updates and information needed for Board oversight.
• Participate in annual budgeting and track program and operating expenses in coordination with the Board.
• Take primary responsibility for managing RSI's recently awarded grants, including timelines, budgets, reporting, documentation, deliverables and coordination with funders and project partners.
• Ensure grant activities and deliverables are completed on schedule and within budget.
• Track program outcomes, expenditures, materials recovered and landfill diversion.
• Assist with future grant applications and reporting.
• Coordinate RSI's community programs, workshops, repair/reuse activities and other projects.
• Develop practical systems for measuring and communicating RSI's environmental and community impact.
• Help identify opportunities to strengthen and expand RSI's programs as resources permit.
• Coordinate staff and volunteer activities and schedules.
• Provide day-to-day supervision, support and problem-solving.
• Work closely with the Deconstruction Manager to coordinate deconstruction activities with RSI's broader reuse operations.
• Supervise and support the VISTA Worker on assigned projects and community initiatives.
• Help recruit, onboard and train additional staff and volunteers as RSI grows.
• Foster a collaborative, respectful and productive team environment.
• Identify potential grants, sponsorships and other funding opportunities.
• Assist with grant applications, reports and supporting materials
• Help develop relationships with businesses, foundations, community organizations and potential donors
• Provide program information, budgets, outcomes and other materials needed for fundraising
• Assist the Board with fundraising activities and donor outreach
• Help identify earned-income opportunities through RSI's reuse and retail activities.

Skills

Experience managing programs/ops in a

Organizational and project management

Grants/contracts management

Written and verbal communication

Independence and multitasking

Staff/volunteers/community partners

Budgets/financial tracking/operational

Relationship building in the community

Interest in reuse and sustainability

Education

Bachelor's degree or equivalent professional experience

Job description

ReUse Systems, Inc. (RSI) is a growing nonprofit dedicated to keeping useful materials out of landfills and in circulation. We are developing a community reuse center in Geneva that will include donated household goods, building materials, deconstruction, repair and reuse programs, workshops, and other sustainability initiatives. RSI is seeking an experienced, organized, and mission-driven Operations Manager to help lead the organization as we move from planning into implementation.

This is an opportunity to help build a new organization from the ground up. Working closely with the Board of Directors, Deconstruction Manager, and AmeriCorps VISTA, the Operations Manager will coordinate day-to-day operations, manage programs and grants, support fundraising, and help turn RSI's plans into action.

Position Summary

The Operations Manager will be responsible for the day-to-day management and implementation of RSI's programs and operations. The successful candidate will be comfortable working independently, solving problems, establishing practical systems, and moving projects forward in a startup nonprofit environment.

This role is ideal for someone who enjoys building systems, coordinating people and projects, managing multiple priorities, and creating meaningful environmental and community impact through reuse and sustainability initiatives. Based in Geneva, NY, the position offers a starting salary of $70,000, depending on experience, plus benefits.

Key Responsibilities

Operations & Organizational Management

• Manage RSI's day-to-day operations and keep organizational priorities moving forward
• Establish and improve practical systems for scheduling, purchasing and materials acquisition, inventory, records, communications and other basic operations
• Coordinate activities among staff, volunteers, contractors and community partners
• Help establish and maintain a safe, organized and productive work environment
• Support the development and launch of RSI's reuse center and related operations
• Work with the Board to implement organizational priorities and decisions
• Prepare regular operational updates and information needed for Board oversight
• Participate in annual budgeting and track program and operating expenses in coordination with the Board
• Take primary responsibility for managing RSI's recently awarded grants, including timelines, budgets, reporting, documentation, deliverables and coordination with funders and project partners
• Ensure grant activities and deliverables are completed on schedule and within budget
• Track program outcomes, expenditures, materials recovered and landfill diversion
• Assist with future grant applications and reporting
• Coordinate RSI's community programs, workshops, repair/reuse activities and other projects
• Develop practical systems for measuring and communicating RSI's environmental and community impact
• Help identify opportunities to strengthen and expand RSI's programs as resources permit
• Coordinate staff and volunteer activities and schedules
• Provide day-to-day supervision, support and problem-solving
• Work closely with the Deconstruction Manager to coordinate deconstruction activities with RSI's broader reuse operations
• Supervise and support the VISTA Worker on assigned projects and community initiatives
• Help recruit, onboard and train additional staff and volunteers as RSI grows
• Foster a collaborative, respectful and productive team environment
• Identify potential grants, sponsorships and other funding opportunities
• Assist with grant applications, reports and supporting materials
• Help develop relationships with businesses, foundations, community organizations and potential donors
• Provide program information, budgets, outcomes and other materials needed for fundraising
• Assist the Board with fundraising activities and donor outreach
• Help identify earned-income opportunities through RSI's reuse and retail activities

Note: the Operations Manager is not expected to be a professional fundraiser or be solely responsible for meeting RSI's fundraising goals

Working with the Board

RSI is a young nonprofit with an active Board of Directors. The Operations Manager will work closely with the Board and provide regular updates on programs, operations, finances, grant activities, and challenges.

The Board is responsible for governance, strategic direction, and organizational oversight. The Operations Manager is responsible for day-to-day implementation and management.

Qualifications

The ideal candidate is organized, resourceful, practical, and comfortable taking initiative. Desired qualifications include:

Required

• Experience managing programs, operations, or projects in a nonprofit, small business, community organization, or similar setting
• Strong organizational and project management skills
• Experience managing grants or contracts, including budgets, deadlines, and reporting requirements
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple priorities
• Experience working with staff, volunteers, and community partners
• Comfort with budgets, spreadsheets, financial tracking, and operational systems
• Ability to build relationships and represent RSI professionally in the community
• Interest in reuse, sustainability, and landfill diversion

Preferred

• Experience with fundraising or grant writing
• Experience in retail, warehouse operations, or nonprofit management
• Bachelor's degree or equivalent professional experience

Why RSI?

This is an opportunity to help shape a new community-based organization focused on reuse, repair, material recovery, and keeping valuable resources in circulation. You'll build systems, develop programs, work alongside a committed team, and see the direct impact of your work on the environment and in the community.

If you're a motivated professional who enjoys building organizations, coordinating people and projects, and advancing sustainability initiatives, we'd love to hear from you.

What We Offer

• Starting salary of $70,000, depending on experience
• A flexible and collaborative work environment
• The opportunity to help build a new community-based organization and work with a committed Board, staff, and community partners
• Meaningful environmental and community impact