Operations Hub Manager – Solar & HVAC Office (Ithaca)

Intelligent Green Solutions LLC; Town of Bainbridge (NY); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Job summary

Intelligent Green Solutions (IGS) is seeking an Office Manager for our Ithaca, NY area to support leadership and keep day-to-day operations running smoothly. The role involves coordinating scheduling, documentation, and internal processes across Solar, HVAC, and Heat Pump teams.

The ideal candidate is highly organized, tech-savvy, and enjoys acting as the operational hub in a busy environment; experience in administrative support is required and familiarity with ERP/CRM tools is a plus.

Qualifications

• At least 2-3 years in an administrative support role, ideally with exposure to sales and/or construction operations.
• Highly organized with the ability to juggle multiple priorities, set timelines, and meet deadlines with accuracy.
• Excellent written and verbal communication with strong attention to detail.
• Tech-savvy and comfortable with Microsoft Office; quick to learn new software systems.
• Willing to train on solar and HVAC basics to support customers and internal processes.

Responsibilities

• Book customer appointments for outside sales reps and keep records organized.
• Plan and coordinate internal meetings, trainings, and office gatherings.
• Prepare and track paperwork for incentive/rebate applications and maintain digital records.
• Own day-to-day office operations including supplies, facilities, mail, and visitors.
• Participate in training to build knowledge of solar PV and heat pump systems.
• Help drive initiatives by tracking tasks, deadlines, and deliverables.
• Draft and format letters, spreadsheets, and internal/external correspondence.
• Serve as liaison between Solar, HVAC, and Heat Pump teams and clients.
• Use Microsoft Teams, Odoo ERP, and related apps to manage tasks and report progress.
• Assist with recruiting coordination, onboarding checklists, and HR documentation.

Skills

Highly Organized

Communication Skills

Tech-Savvy

Motivated Learner

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Intelligent Green Solutions (IGS) is seeking an Office Manager for our Ithaca, NY area to support leadership and keep day-to-day operations running smoothly. The role involves coordinating scheduling, documentation, and internal processes across Solar, HVAC, and Heat Pump teams.

The ideal candidate is highly organized, tech-savvy, and enjoys acting as the operational hub in a busy environment; experience in administrative support is required and familiarity with ERP/CRM tools is a plus.