Operations (Grants, Committee, Database) Coordinator

Entertimeonline; Denver (CO); Hybrid; USD 58,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability coverage

403(b) retirement plan

Flexible spending account

Employee assistance program

Paid time off

Job summary

Rose Community Foundation seeks an Operations Coordinator to support efficient grant administration, maintain accurate data across systems, and ensure smooth committee and governance processes that power the Foundation’s impact. The role focuses on grants processing, compliance, and stakeholder service within a collaborative Finance and Operations team.

As part of a structured hybrid workplace, the coordinator will manage data workflows, support committee meetings and governance activities, and

Qualifications

• Four years’ experience in grants administration, administrative support, and/or project coordination.
• Strong process orientation with the ability to manage established workflows and improve them.
• Experience with a range of databases and software, including Office 365 (Word, Excel, PowerPoint, Outlook and SharePoint).
• Knowledge of database (CRM) and data management best practices.
• Ability to plan, prioritize and track multiple work streams under deadlines.
• Excellent customer service to diverse external and internal stakeholders.
• Self-starter and team player who can work independently and proactively.
• Attention to detail and clear written communications.

Responsibilities

• Provide grants administration support, including processing grants in the Foundation’s system.
• Assist with grant payments and compliance screenings.
• Serve as primary contact for the online portal and general inquiries.
• Manage meeting logistics for committees and governance support.
• Ensure data hygiene and generate reports from databases.
• Back-up to the Office Manager and perform other duties as assigned.

Skills

Grants administration

Administrative support

Project coordination

Process orientation

Customer service

Database/CRM knowledge

Office 365

Education

2-year degree

Bachelor’s or associate degree

Tools

Office 365

CRM software

SharePoint

Job description

• Location 4500 Cherry Creek Dr South,Suite 900,Denver, CO, 80246,United States
• Base Pay $57,700.00 - $64,125.00 / Year
• Job Category Grants Administration, Administrative Support, Committe & Database Management
• Industry Non-profit, Community Foundations, Philanthropy & Grantmaking
• Employee Type Full Time
• Required Degree 2 Year Degree
• Manage Others No

ABOUT ROSE COMMUNITY FOUNDATION

Rose Community Foundation s trives tostrengthen local communities, expand opportunitiesand address critical needs inGreater Denver and beyondthrough values-driven philanthropyacross a range of issue areasincluding health,economic opportunity, education, Jewish lifeand more. The Foundation envisions a thriving region strengthened by its diversity and generosity, and itutilizesthe varied tools at its disposal – grantmaking, advocacy,convening,investmentsand philanthropic services – to advance this aspiration.

Rose Community Foundationoriginatedfrom the1995sale of Rose Medical Center, founded by the Jewish communityin the late 194at a time when Jewish doctors and doctors of color were denied hospital privileges elsewhere due to discrimination.SincetheFoundation’sinceptionthree decades ago, Rose Community Foundation has granted more than $450 million to nonprofit organizations and initiatives in the seven-county Greater Denver area and beyond.The Foundation has $433 million in total assets under management, with annual grantmaking and distributions of nearly $30million – roughly $11 million of which are the Foundation’s annual discretionary grantmaking dollarsandapproximately$10 millionof whichare granted from donor-advised fundsto nonprofit organizations of their choosing around the state, country and world.

SUMMARY

Rose Community Foundation seeks an Operations Coordinator to support efficient grant administration, maintain accurate data across systems, and ensure smooth committee and governance processes that power the Foundation’s impact. The Operations Coordinator is detail-oriented, process-driven, proactive and collaborative with a passion for philanthropy and community. The Operations Coordinator is a member of the Finance and Operations team, which ensures the Foundation’s resources – financial, physical, technological and human – effectively and efficiently power its impact in the community.

DUTIES AND RESPONSIBILITIES

Grants Management

• Provide grants administration support, including processing grants in the Foundation’s system, conducting compliance and eligibility screenings, and assisting with grant payment processes
• Provide customer service to prospective grant applicants and existing grantees, serving as the primary contact for technical support for the online portal and responding to general inquiries
• Ensure grant workflows stay on track by gathering required documentation, monitoring deadlines, communicating with internal and external partners, and following up on outstanding tasks
• Follow up on system deadline reminders, overdue reports and similar ongoing process auditing and maintenance.

Committee and Governance Support

• Manage meeting logistics for the Investment, Audit and Finance, and Impact Investing Committees, including scheduling, compilingand distributing agendas and materials, making catering and space arrangements, recording meeting minutes, and managing meeting technology
• Provide continuity across all Foundation committees (10) for standardized processes, including agenda templates, compliance with governance policies, and filing requirements
• Serve as the primary administrator for the Foundation’s committee and board portal (OnBoard), managing user accounts and permissions and providing technical support
• Collect,recordandmonitorall staff,committeeand boardmemberconflicts of interest to ensure all proper disclosure procedures and reporting requirements are met
• Support board and committee development by tracking terms, nominations, and prospect outreach.

Database and System Support

• Serve as a departmental “power user” for the Foundation’s databases, providing support, troubleshooting and partnership to colleagues
• Perform routine data hygiene and maintenance tasks in the Foundation’s databases, including auditing records for discrepancies, updating records, removing duplicates, ensuring the completeness and accuracy of information, assisting with organization-wide rollout of new database usage best practices, and maintaining process documentation
• Build, maintain andexportcontact lists, reports, and other data extracts to assist with departmental and cross-departmental projects.

General

• Serve as back-up to the Office Manager
• Other duties as assigned.

SUPERVISOR RELATIONSHIP

The Operations Coordinator reports to the Chief Operating Officer and does not have administrative support or direct reports.

QUALIFICATIONS, EXPERIENCE AND SKILLS

Required

• Four years’ experience in grants administration, administrative support, and/or project coordination
• Strong process orientation with the ability to both follow and manage established workflows and to identify process improvements
• Strong technology skill set, including experience with a range of databases and software, including Office 365 (Word, Excel, PowerPoint,OutlookandSharepoint)
• Knowledge of database (CRM)and data managementbest practices
• Demonstrated ability to plan, prioritize and track multiple work streams under deadlines
• Experience providing excellent customer service to diverse external and internal stakeholders
• A self-starter and team player who takes direction and feedback well, can successfully work collaboratively, independently, and proactively
• Exceptional attention to detail and commitment to producing clear, accurate written communications and ensuring consistency and quality across deliverables.

Preferred

• Bachelor’s or associatedegree or equivalent life and work experience
• Grants management experience at a funding/granting organization
• Knowledge of nonprofit governance best practices
• Working knowledge of Foundant’s CommunitySuite and/or Grant Lifecycle Manager
• Working knowledge of OnBoard or other board/committee portal software.

SUMMARY

SALARY AND BENEFITS

This full-time, exempt position’s hiring range is $57,700 – 64,125. Offered salary is commensurate with internal equity and salary ranges, local and national sector benchmarks, and candidate’s relevant qualifications, experience and skills. Rose Community Foundation offers a competitive benefits package including employer-supported health, dental, vision and life insurance; short- and long-term disability coverage, a 403(b)-retirement plan (including an annual employer contribution after one year of employment), flexible spending account, employee assistance program (EAP), generous paid time off including holidays, professional development opportunities and a matching gift program.

WORKPLACE

Fully renovated office with a collaborative environmentlocatedin a building with a café, gym, secure indoor bike parking, covered employee parking and convenient access to parks and trails. Weoperateon a structured hybrid model where staff work in the officeat least three days per week and, when feasible, have theoptionto workremotelyup to two days per week. Please note that the Foundation expects all team members to be fully vaccinated (including boosters, if eligible) against COVID-19.

EQUAL EMPLOYMENT OPPORTUNITY

AtRose Community Foundation,we are committed to fostering a workplace that embraces equal opportunities for all, including an inclusive and diverse workforce. Our hiring practices aim to reflect our values of fairness, transparency, and merit-based selection, ensuring every candidate has equal access to opportunities.