Philanthropic Services Coordinator

Rose Community Foundation; Denver (CO); Hybrid; USD 58,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability coverage

403(b) retirement plan

Flexible spending account

Employee assistance program

Paid time off

Holidays

Professional development

Matching gifts

Job summary

Rose Community Foundation seeks a Philanthropic Services Coordinator to support the Philanthropic Services team, focusing on administration, events, meetings, and donor relations.

The ideal candidate is organized, detail-oriented, tech-savvy, and collaborative, with a passion for philanthropy and community. This full-time role offers a hybrid office model in Denver and opportunities for professional development.

Qualifications

• At least four years’ experience with administrative responsibilities, meeting or event coordination, and/or gifts management.
• Experience with databases and software, including CRM systems and Microsoft Office Suite.
• Able to attend occasional evening and weekend events and meetings.
• Strong customer service skills for external and internal stakeholders.

Responsibilities

• Provide day-to-day administrative support for the Philanthropic Services department, including scheduling meetings and events, coordinating team meetings, and processing department expenses.
• Enter incoming funds into the Foundation’s database, manage weekly gift reporting, and generate gift acknowledgement and tribute letters.
• Project-manage donor learning and engagement events.
• Provide administrative support for Philanthropic Services events and meetings, including materials, catering, setup, technology, and notetaking.
• Conduct donor and fundholder prospect research and support related initiatives.
• Maintain the CRM database, update profile records, and assist with data cleanup and stakeholder engagement tracking.
• Provide back-up support for the Philanthropic Initiatives Coordinator and other duties as assigned.

Skills

Administrative experience

Event coordination

Gifts management

Customer service

CRM systems

Microsoft Office

Project management

Attention to detail

Team collaboration

Education

Associate or Bachelor's degree or equivalent experience

Tools

Foundant CommunitySuite

CRM software

Microsoft Office Suite

Job description

• Location: 4500 Cherry Creek Dr South, Suite 900, Denver, CO, 80246, United States
• Base Pay: $57,700.00 - $64,125.00 / Year
• Job Category: Fundraising, Grant making, Philanthropy
• Industry: Non-profit, Community Foundations, Philanthropy & Grantmaking
• Employee Type: Full Time
• Required Degree: 2 Year Degree
• Manage Others: No
• Minimum Experience: 4 Years

ABOUT ROSE COMMUNITY FOUNDATION

Rose Community Foundation strives to strengthen local communities, expand opportunities and address critical needs in Greater Denver and beyond through values-driven philanthropy across a range of issue areas including health, economic opportunity, education, Jewish life and more. The Foundation envisions a thriving region strengthened by its diversity and generosity, and it utilizes the varied tools at its disposal – grantmaking, advocacy, convening, investments and philanthropic services – to advance this aspiration.

Rose Community Foundation originated from the 1995 sale of Rose Medical Center, founded by the Jewish community in the late 1940s at a time when Jewish doctors and doctors of color were denied hospital privileges elsewhere due to discrimination. Since the Foundation’s inception three decades ago, Rose Community Foundation has granted more than $450 million to nonprofit organizations and initiatives in the seven-county Greater Denver area and beyond. The Foundation has $433 million in total assets under management, with annual grantmaking and distributions of nearly $30 million – roughly $11 million of which are the Foundation’s annual discretionary grantmaking dollars and approximately $10 million of which are granted from donor-advised funds to nonprofit organizations of their choosing around the state, country and world.

SUMMARY

Rose Community Foundation seeks a Philanthropic Services Coordinator to support the activities of the Philanthropic Services department with a focus on administrative duties, events, meetings, and donor relations. The ideal candidate is an organized, detail-oriented, tech-savvy and collaborative people-person with a passion for philanthropy and community. The Philanthropic Services Coordinator is a member of the Philanthropic Services team, which is focused on growing resources for regional good, stewarding and supporting the Foundation’s donors and donor-advised and nonprofit fundholders, and creating and sustaining philanthropic partnerships, fundraising campaigns and giving circles.

DUTIES AND RESPONSIBILITIES

• Provide day-to-day administrative support for the Philanthropic Services (PS) department, including scheduling internal, external and cross-departmental meetings and events, team meeting coordination, and submitting department-wide expenses.
• Enter all incoming funds into the Foundation’s database, manage weekly gift reporting, and generate gift acknowledgement and tribute letters.
• Project-manage donor learning and engagement events.
• Provide administrative support for other Philanthropic Services events and meetings, including preparing materials, organizing catering, set-up, technology, and notetaking.
• Conduct and support donor, fundholder, and giving circle prospect research and special projects related to donor and fundholder development.
• Participate in the regular maintenance and management of the Foundation’s CRM database, including entering and updating profile records, participating in database cleanup projects and recording stakeholder engagement as needed.
• Provide as-needed support for Foundation-wide and cross-departmental event planning and execution.
• Provide back-up support to the Philanthropic Initiatives Coordinator.
• Other duties as assigned.

SUPERVISORY

The Philanthropic Services Coordinator reports to the Chief Philanthropy Officer and does not have administrative support or direct reports.

QUALIFICATIONS, EXPERIENCE AND SKILLS

Required

• At least four years’ experience with administrative responsibilities, meeting or event coordination, and/or gifts management
• Strong technology skill set, including experience with a range of databases and software, including CRM systems and Microsoft Office Suite
• Experience with project management and ability to track multiple work streams and competing priorities under deadline
• Experience providing excellent customer service to external and internal stakeholders via phone, email, and in person
• A self-starter and team player who takes direction and feedback well, can successfully work collaboratively, independently, and proactively
• Exceptional attention to detail and commitment to producing clear, accurate written communications and ensuring consistency and quality across deliverables
• Able to attend occasional evening and weekend events and meetings

Preferred

• Bachelor’s or associate degree or equivalent life and work experience
• Experience with philanthropic operations, administration, and prospect research software
• Working knowledge of Foundant’s CommunitySuite

Salary and Benefits

This full-time, exempt position’s hiring range is $57,700 – 64,125. Offered salary is commensurate with internal parity and salary ranges, local and national sector benchmarks, and candidate’s relevant qualifications, experience and skills. Rose Community Foundation offers a competitive benefits package including employer-supported health, dental, vision and life insurance; short- and long-term disability coverage, a 403(b)-retirement plan (including an annual employer contribution after one year of employment), flexible spending account (FSA), employee assistance program (EAP), generous paid time off including holidays, professional development opportunities and a matching gift program.

Workplace

Fully renovated office with a collaborative environment located in a building with a café, gym, secure indoor bike parking, covered employee parking and convenient access to parks and trails. We operate on a structured hybrid model where staff work in the office at least three days per week and have the option to work remotely up to two days per week. Please note that the Foundation expects all team members to be fully vaccinated (including boosters, if eligible) against COVID-19.

EQUAL EMPLOYMENT OPPORTUNITY

At Rose Community Foundation, we are committed to fostering a workplace that embraces equal opportunities for all, including an inclusive and diverse workforce. Our hiring practices aim to reflect our values of fairness, transparency, and merit-based selection, ensuring every candidate has equal access to opportunities.

Please see the full job posting here.