Operations & Finance Program Lead

USDA Foreign Agricultural Service (FAS); Miami (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

USDA Foreign Agricultural Service (FAS) in Miami seeks a GS-09 Administrative Specialist to support financial, office management, and travel coordination tasks in the regional office. You will prepare correspondence, monitor expenditures against budgets, manage calendars, arrange meetings, and use iFAS to view funding and reconcile transactions.

This on-site role requires US citizenship and a probationary period.

Qualifications

• Experience with financial/budget software tools to create reports, budgets, and/or financial recommendations.
• Experience processing administrative work to support the workforce (office management, travel coordination, calendars, meetings, minutes, reserving rooms, supplies).
• Experience coordinating formal gatherings and utilizing IT software for administrative tasks (travel authorizations, vouchers, personnel files).

Responsibilities

• Initiates bill payment related to office operations, including review of payment documents and monitoring expenditures.
• Prepares and manages correspondence, including travel messages and other cables, formats formal correspondence.
• Ensures equipment/server/system maintenance and coordinates service with HQ for purchases, repairs, and disposal.
• Utilizes iFAS to view, manage, and track funding requests, allocations, expenditures, and reconcile transactions.
• Provides admin/logistical support for regional trade capacity building, including hotel space contracting.

Skills

Budget software

Office management

Travel coordination

MS Office

Education

Graduate degree or higher in related field

Tools

MS Office Suite

Job description

USDA Foreign Agricultural Service (FAS) in Miami seeks a GS-09 Administrative Specialist to support financial, office management, and travel coordination tasks in the regional office. You will prepare correspondence, monitor expenditures against budgets, manage calendars, arrange meetings, and use iFAS to view funding and reconcile transactions.

This on-site role requires US citizenship and a probationary period.