Operations & Finance Pro for Startup Growth

ArcaLabs AI, Inc.; Palo Alto (CA); On-site; USD 90,000 - 140,000; Full time

Job summary

ArcaLabs is the official FactSet AI Partner, building AI agents that run sell-side workflows for investment banks and PE funds. We're hiring the founding squad in Palo Alto to own critical operations and finance functions while enabling rapid growth.

Based in Palo Alto, you will oversee back-office finance, contracts, and vendor management, while coordinating people operations and fundraising support to scale the business. A bias for action and high integrity are essential for this role.

Qualifications

• Experience with bookkeeping basics (QuickBooks or similar).
• Proficiency in Excel/Sheets.
• Ability to read and interpret contracts.

Responsibilities

• Run the C-suite's operating cadence across Palo Alto and NYC, including calendar, travel, inbox triage, meeting prep and action follow‑through.
• Own back-office finance with provider (Every.io): monthly close review, expense categorization, AP/AR, invoicing customers, and collections.
• Track and pay commissions across AEs, fractional GTM contractors, and advisors with accurate attribution and payouts.
• Manage contracts end to end: NDAs, customer license agreements, contractor and data purchase agreements, renewals, and a clean contract repository.
• Support compliance and security work (SOC 2 evidence collection, vendor reviews, customer security questionnaires).
• Run people ops: onboarding/offboarding, payroll changes, benefits setup, and hiring coordination.
• Support fundraising: data room, investor updates, cap table hygiene, and diligence requests.
• Own special projects as the company scales: pricing analysis, pipeline and revenue reporting, vendor negotiations, and new initiatives.
• Keep the Palo Alto office running: vendors, supplies, events, snacks, and visitors.

Skills

Bookkeeping basics

Excel/Sheets

Contract reading

Extreme ownership

Discretion with sensitive information

Tools

QuickBooks

Contract review tools

Job description

ArcaLabs is the official FactSet AI Partner, building AI agents that run sell-side workflows for investment banks and PE funds. We're hiring the founding squad in Palo Alto to own critical operations and finance functions while enabling rapid growth.

Based in Palo Alto, you will oversee back-office finance, contracts, and vendor management, while coordinating people operations and fundraising support to scale the business. A bias for action and high integrity are essential for this role.