Operations & Faculty Affairs Coordinator

University of Iowa; Iowa City (IA); On-site; USD 48,000 - 68,000; Full time

Job summary

University of Iowa in Iowa City seeks an Administrative Services Coordinator to support the Department of Otolaryngology-Head and Neck Surgery. You will manage schedules, handle inquiries, draft correspondence, and assist with faculty HR support, onboarding, and travel arrangements.

You will also help with OPPE maintenance, purchasing, budgeting, and grant/contract compliance, requiring strong communication, organization, and MS Office proficiency.

Qualifications

• Bachelor's degree or an equivalent combination of education and experience is required.
• 6 months of related experience is required.
• Excellent written and verbal communication skills are required.
• Proficiency in Microsoft Excel, Word and PowerPoint is required.

Responsibilities

• Support the daily operations of the Department of Otolaryngology-Head and Neck Surgery.
• Assist in coordination of faculty recruitment and onboarding.
• Coordinate activities for faculty promotion, reappointment and annual reviews.
• Coordinate faculty teaching activities including evaluations.
• Provide administrative/operational support and management on specialized tasks.
• Make autonomous decisions while performing administrative responsibilities.
• Initiate purchasing requests for supplies and equipment.
• Monitor accounts/expenditures and reconcile statements.
• Assist with the FY budgeting process and cash deposits if needed.

Skills

Communication skills

MS Office suite

Customer service

Education

Bachelor's degree or equivalent

Tools

Epic

Job description

University of Iowa in Iowa City seeks an Administrative Services Coordinator to support the Department of Otolaryngology-Head and Neck Surgery. You will manage schedules, handle inquiries, draft correspondence, and assist with faculty HR support, onboarding, and travel arrangements.

You will also help with OPPE maintenance, purchasing, budgeting, and grant/contract compliance, requiring strong communication, organization, and MS Office proficiency.