Operations Coordinator: Otolaryngology Admin & HR Support

Socket.dev; Iowa (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

The University of Iowa Health Care's Department of Otolaryngology invites applications for an administrative/operational role. You will support schedules, respond to patient inquiries, draft correspondence, and provide faculty HR support while coordinating OPPE and travel arrangements.

Responsibilities include managing expenditures, onboarding, faculty promotions and reviews, teaching activity coordination, purchasing, account monitoring, and potential cash deposits.

Qualifications

• Bachelor's degree or equivalent combination of education and experience is required.
• 6 months of related experience is required.
• Excellent written and verbal communication skills.
• Proficiency with Excel, Word and PowerPoint.

Responsibilities

• Support the daily operations of the Department of Otolaryngology-Head and Neck Surgery, including appropriateness of expenditures, contract or grant requirements, and changes in policies and procedures.
• Assist in the coordination of faculty recruitment and on-boarding.
• Coordinate activities in support of faculty promotion, reappointment and the annual review process. Establish timelines and arrange meetings.
• Coordinate faculty teaching activities including evaluations.
• May require advanced knowledge and expertise in specific office, project, or program to provide administrative/operational support and management.
• Make decisions and exercise a high level of autonomy while typically performing administrative support/management responsibilities for the department, including managing schedules, responding to patient inquiries, composing correspondence, providing faculty HR support, coordinating the OPPE process, and making travel arrangements.
• Initiate purchasing requests for supplies and equipment.
• Monitor accounts/expenditures; reconcile statements.
• Provide administrative assistance for the FY budgeting process.
• May assist with cash deposits.

Skills

Verbal and written communication

Microsoft Excel

Microsoft Word

PowerPoint

Education

Bachelor's degree or equivalent

Tools

Epic

Job description

The University of Iowa Health Care's Department of Otolaryngology invites applications for an administrative/operational role. You will support schedules, respond to patient inquiries, draft correspondence, and provide faculty HR support while coordinating OPPE and travel arrangements.

Responsibilities include managing expenditures, onboarding, faculty promotions and reviews, teaching activity coordination, purchasing, account monitoring, and potential cash deposits.