Operations & Events Coordinator - External Affairs

The American Physical Society; United States; Hybrid; USD 67,000 - 91,000; Full time

Benefits offered by this job

Flexible schedules

Remote-first concept

Competitive compensation package

Excellent benefits

Job summary

The American Physical Society seeks an Operations Administrator to support the Chief External Affairs Officer (CEAO) and manage day-to-day administration across Public Affairs, International Affairs, and Development. You will help coordinate calendars, travel, meetings, budgets, and office logistics in a fast-paced, mission-driven environment in Washington, DC.

This Hybrid role requires in-office work at least three days per week and offers remote-first flexibility, competitive compensation,

Qualifications

• Minimum five years of progressive administrative experience.
• Experience in nonprofit organizations strongly preferred.
• Proven ability to manage complex projects and office operations.
• Excellent written and verbal communication skills.

Responsibilities

• Oversee activities and operations of Public Affairs, International Affairs, and Development.
• Manage budgets, prepare reports, and coordinate with Directors.
• Schedule calendars, travel, meetings, and events; handle logistics.
• Support OEA committees and Congressional Science Fellowship activities.
• Monitor budgets and procurement decisions within guidelines.

Skills

Project management

Budget management

Communication

Organization

Confidentiality

Team coordination

Education

Bachelor’s degree

PMP/CAPM certification preferred

Tools

Zoom

Slack

Microsoft Office

Google Workspace

Asana

Job description

The American Physical Society seeks an Operations Administrator to support the Chief External Affairs Officer (CEAO) and manage day-to-day administration across Public Affairs, International Affairs, and Development. You will help coordinate calendars, travel, meetings, budgets, and office logistics in a fast-paced, mission-driven environment in Washington, DC.

This Hybrid role requires in-office work at least three days per week and offers remote-first flexibility, competitive compensation,