Operations Coordinator Rehab Patient Services-Full-time

Northwesternmedicine; Winfield (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Sign-on Bonus Eligibility

Job summary

Northwestern Medicine is seeking an Operations Coordinator for Rehab Patient Services in Illinois. The role focuses on scheduling and registration for multiple outpatient clinics, ensuring smooth patient flow and efficient care delivery.

You will support staff training, onboarding, and performance processes, while coordinating with clinical leadership to optimize staffing and operations within the department.

Qualifications

• Requires 2 years of relevant experience.
• High school graduate required.
• Epic EMR experience preferred.
• Microsoft Office experience preferred.
• Bachelor's Degree preferred.

Responsibilities

• Manage front-office scheduling, registration and patient check-in.
• Support Rehab Patient Services Manager in staff coaching and onboarding.
• Assist with payroll records and attendance tracking.
• Collaborate with clinical leaders to ensure adequate staffing.

Skills

Scheduling

Registration

Customer service

Coaching/mentoring

Education

Bachelor's degree

High school diploma

Tools

Epic EMR

Microsoft Office

Job description

The Ops Coordinator, Rehab Patient Services reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and all other regulatory and accreditation standards.

Operations Coordinator, Rehab Patient Services is responsible for registration and scheduling activities of multiple outpatient Rehabilitation Services Clinics in consultation with the Rehab Patient Services Manager, clinical leadership team and/or clinical staff. Assists Rehab Patient Services Manager in the supervision, hiring, training, teaching, coaching, and scheduling of front office staff in their assigned RS clinics. Operations Coordinator has comprehensive knowledge of Rehabilitation Services patient needs and works to ensure smooth and efficient scheduling and registration for efficient delivery of care, including problem resolution. This position will support Rehab Patient Services Manager in projects involving CPT and ICD coding and health insurance patient billing. The position is an integral part of the practice leadership team.

Responsibilities:

• Core Skills: Ops Coordinator, Rehab Patient Services
• Ops Coordinator, Rehab Patient Services will be able to perform the front-line duties of scheduling, registration and patient check in as needed to fill in staffing gaps and/or on a regular basis.
• Assists Manager with employee engagement: creating an environment that supports their professional role, health, and well-being. Participates in interview process and onboarding of new staff.
• Assists with coaching, mentoring, and staff development.
• Assists Rehab Patient Services Manager in the annual performance evaluation process in their areas of accountability.
• Partners with Rehab Services Managers and other health professionals and leadership in supporting the patient experience.
• Partners with clinical leaders to schedule staff for adequate coverage to meet the needs of the department; maintains attendance records and completes accurate payroll.
• Customer Focus: Listens to customer feedback and implements solutions and/or interventions as appropriate.
• Creative Leadership: Assists Rehab Patient Services Manager in translating organizational vision into a unit or service area vision that engages staff in contributing to and achieving that vision.
• Coaching and Development: Provides just-in-time feedback to improve performance and the self-esteem of staff.
• Seeks ways to match staff members' talents and career interests with organizational opportunities.
• Business Operations: Works with Rehab Patient Services Manager and RS leadership to ensure consistency in information, consistency in process and compliance with overall business policy and procedure.
• Acts as the local patient access leader to disseminate appropriate information and changes in processes and procedures.
• Continuous Learning: Assist Rehab Patient Services Manager to examine ways to improve business relationships with customers, suppliers, community, etc.
• Seeks and is open to innovative ideas from a wide range of sources; encourages others to share knowledge and best practices.

Required:

• 2 years of relevant experience required.
• High school graduate required.

Preferred:

• Experience with Epic EMR (Patient Scheduling, Registration and Billing modules)
• Experience with using Microsoft office applications
• Bachelors Degree

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.

Sign-on Bonus Eligibility (if sign-on bonus offered for position): Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the