Operations Coordinator - Real Estate Lending

Caroline Lending LLC; Houston (TX); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive compensation

High-tech tools

Collaborative structure

Real responsibility from day one

Job summary

A growing commercial real estate lender in Houston is seeking an Operations Coordinator to manage in-house data systems and communicate with various parties. The ideal candidate will have strong proficiency in Microsoft Office and be detail-oriented. This full-time, entry-level in-office role offers competitive compensation and significant responsibility from day one.

Qualifications

• Proficiency with Microsoft Excel, Word, and Outlook (intermediate to advanced level).
• Comfort working in database environments (FileMaker experience a plus).
• Detail-oriented mindset with strong organizational and problem-solving skills.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Excellent written and verbal communication skills.
• Strong sense of ownership and intellectual curiosity.

Responsibilities

• Manage and update in-house data systems.
• Track and document details of active loans and projects.
• Communicate with borrowers and vendors through digital platforms.
• Coordinate and verify documents across multiple parties.
• Assist with expense tracking and operational reporting.
• Learn new processes quickly and continuously improve them.

Skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Database environments

Organizational skills

Problem-solving skills

Written communication

Verbal communication

Tools

FileMaker Pro

Job description

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Caroline Lending LLC is seeking an Operations Coordinator to join our growing team in Houston. This role is ideal for a highly organized, tech-savvy individual who enjoys working in a fast-paced, digital environment where accuracy, problem-solving, and initiative are valued every day.

Caroline Lending is a direct commercial real estate lender originating construction and land development loans in 17 states. We’re not brokers—we’re operators. Every loan, property, and borrower is managed through in-house data systems and digital workflows. Our environment is collaborative, transparent, and powered by technology.

What You’ll Do

• Manage and update in-house data systems (FileMaker Pro, Excel, and proprietary tools).
• Track and document details of active loans, insurance policies, and construction projects.
• Communicate with borrowers, vendors, and internal teams through Outlook and other digital platforms.
• Coordinate and verify documents across multiple parties to ensure accuracy and compliance.
• Assist with expense tracking, project monitoring, and operational reporting.
• Learn new processes quickly and continuously improve them.

What We’re Looking For

• Proficiency with Microsoft Excel, Word, and Outlook (intermediate to advanced level).
• Comfort working in database environments (FileMaker experience a plus).
• Detail-oriented mindset with strong organizational and problem-solving skills.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Excellent written and verbal communication skills.
• Strong sense of ownership and intellectual curiosity—someone who enjoys figuring things out.

About the Environment

We operate in a bright, open office at Greenway Plaza with a collaborative, results-driven culture. We invest heavily in technology and training, and we value intelligence and initiative over credentials or titles. If you thrive on learning and enjoy making systems run more efficiently, you’ll fit right in here.

Why You’ll Love Working Here

• High-tech tools and a flat, collaborative structure.
• Competitive compensation with room to grow.
• Real responsibility from day one—your work directly impacts our lending operations.
• An energetic, modern environment where people take pride in precision and performance.

Application Note

Local Houston applicants only, please. This is an in-office position located at Greenway Plaza.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Management and Manufacturing