Operations Coordinator & Project Liaison

Bienvivir All Inclusive Health; Loomis (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

STD / LTD

PTO

401K Plan with employer match

Paid holidays

Job summary

The Operations Coordinator is responsible for performing the work necessary to effectively and efficiently complete administrative and operational functions as well as company compliance. This position will use effective communication, collaboration, and time management, in order to provide internal support to the Area Manager, Operations Manager, project teams, and Home Office managers.

Externally, will communicate regularly with customers and vendors to positively impact existing and new

Qualifications

• Knowledgeable in accounting concepts, practices, processes, and procedures.
• Oriented to provide excellent service throughout the organization.
• Proficient in MS Outlook, Word, Excel and ERP accounting systems, with the ability and willingness to learn new software.
• Excellent written and verbal communication.
• Understanding of the project lifecycle as it relates to construction project accounting.
• Excellent ability to multi-task with multiple competing tasks.
• Ability to meet daily, weekly and monthly reporting deadlines.
• Two years or more experience working in the field of business or construction.

Responsibilities

• Comply with all company safety guidelines related to the position.
• Promote and demonstrate professional work environment positive working relations between team members.
• Communicate in writing and verbally professionally and effectively.
• Maintain office/job site environment to promote and maintain productivity.
• General office administrative support as needed and/or requested, including filing, reception, mailing, shipping, ordering office supplies, copying, and scanning.
• Maintain electronic/physical project folders ensuring all the appropriate documents are included.
• Assist project teams with the procurement of proper branding for equipment.
• General office management, including vendor communications, ordering supplies, management of janitorial services, document control, etc.
• Arrange travel for divisional management and field teams as required.
• Manage the shipping and receiving for your divisional office.
• Coordinate with the project leadership team regarding project reports and project billing needs weekly.
• Collaborate and provide collection support as requested by corporate accounting.
• Assist the project manager by coordinating with the corporate accounting department regarding project set-up, maintenance, and closeout activities.
• Assist project management by coordinating with local suppliers and subcontractors and direct them to Ballard’s vendor management/prequalification site.
• Collect information required for project pre-lien notices and communicate the same to Contract Compliance Coordinator.
• Assist in contract review and execution process for small works contracts.
• Receive all compliance documentation from divisional subcontractors and service providers and store them in an electronic file for review by Risk and Accounting.
• Support the corporate risk department with a collection of data and documentation as needed for claims and disputes.
• Manage divisional vehicle and equipment licensing and insurance compliance.
• Other duties as assigned.

Skills

Grit and Resiliency

Comradery and Inspirational

Driven and Competitive

Trustworthy and Respectful

Ownership and Accountability

Education

High School diploma or GED

Bachelor’s Degree

Tools

MS Outlook

MS Word

MS Excel

ERP accounting systems

Job description

The Operations Coordinator is responsible for performing the work necessary to effectively and efficiently complete administrative and operational functions as well as company compliance. This position will use effective communication, collaboration, and time management, in order to provide internal support to the Area Manager, Operations Manager, project teams, and Home Office managers.

Externally, will communicate regularly with customers and vendors to positively impact existing and new