Operations Coordinator (Part-time)

Stcam; New York, Northern (NY, KY); Hybrid; USD 18,000 - 24,000; Part time

Job summary

Summer Search in New York City is seeking a Part-Time Operations Coordinator to ensure the NYC office runs smoothly. This role supports day-to-day office operations, purchasing, inventory, and coordination, reporting to the NYC Executive Director and collaborating with a mission-driven team of 18 in NYC.

This is a 20-hour-per-week position. The coordinator will maintain a welcoming environment, manage supplies, coordinate vendor services, and assist with meetings and staff gatherings,

Qualifications

• Experience coordinating office operations and environments.
• Experience with inventory and purchasing within budgets.
• Ability to serve as the primary point of contact during afternoon hours.

Responsibilities

• Maintain a welcoming, organized office environment.
• Serve as the primary afternoon point of contact for office needs.
• Coordinate with building management, vendors, or service providers.
• Ensure meeting spaces and kitchens are ready for staff and visitors.
• Support setup and breakdown for meetings and program activities.
• Maintain inventory of office supplies and snacks.
• Monitor inventory levels and upcoming needs.
• Oversee purchasing and replenishment within budget and processes.
• Organize supplies for group mentoring sessions and summer activities.

Skills

Office coordination

Inventory management

Vendor coordination

Purchasing within budgets

Job description

At Summer Search, we believe in 'No Ceilings' and envision a world in which young people, regardless of circumstances, can chart their own destiny. In the United States, students from underserved communities – disproportionately BIPOC and first-generation – face systemic inequities in school, in the workforce, and in life. Nevertheless, these young people possess unique strengths, resilience, and limitless potential.

Since 1990, Summer Search has partnered with young people during their transition from adolescence into adulthood by connecting them to expansive opportunities, professional mentoring, and a community of support. Summer Searchers recognize their potential and build a toolkit to navigate and challenge systemic barriers, break new ground for their families and communities, and achieve economic equity and a life of purpose.

THE OPPORTUNITY

The Part-Time Operations Coordinator is responsible for the behind-the-scenes operations magic that ensures the NYC office is welcoming, well-maintained, organized, and adequately supplied to support staff, mentoring, and program activities. This is a hands-on role focused on day-to-day office operations, purchasing, inventory, and coordination. Reporting to the NYC Executive Director, this hire will join a collaborative and mission-driven team of 18 Summer Search NYC staff. This is a part-time role at 20 hours per week.

WHAT YOU’LL DO

Office Operations and Environment

• Maintain a welcoming, clean, organized, and functional office environment.
• Serve as the primary point person for day-to-day office needs during afternoon hours.
• Monitor office conditions and coordinate with building management, vendors, or service providers when issues arise.
• Ensure common areas, meeting spaces, kitchens, and supplies are ready for staff and visitors.
• Support basic office setup and breakdownfor meetings, staff gatherings, and program activities.

Inventory and Purchasing

• Maintain inventory of office supplies, snacks, beverages, and other commonly used materials.
• Monitor inventory levels and proactively identify upcoming needs.
• Oversee purchasing and replenishment within established budgets and purchasing processes.
• Purchase and organize supplies needed for group mentoring sessions and summer experiences, including snacks, materials, and equipment.
• Maintain organized storage systems so staff can easily locate materials.